The Department of Health and Human Services, specifically the Indian Health Service, is seeking to negotiate a non-competitive firm-fixed-price contract for the upgrade of the Pitney Bowes mail machine at the Kayenta Health Center in Arizona. The procurement involves acquiring an IMI Compliant Postage meter along with the SendPro 360 Sending application, which is essential for the efficient handling of mail services at the facility. This sole source award is directed to Pitney Bowes Federal Systems due to an exclusive service agreement, and interested parties other than Pitney Bowes may submit capability statements by December 15, 2025, to the Purchasing Agent, Daisha Richards, at Daisha.Richards@ihs.gov. The government retains the discretion to determine whether to proceed with a competitive procurement based on the responses received.

IHS IEE Representation Form_Jan 2022_508 Compliant.pdf

The Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise Representation Form is a self-certification document for offerors responding to solicitations, sources sought notices, or RFIs under the Buy Indian Act (25 U.S.C. 47). It requires businesses to attest that they meet the definition of an “Indian Economic Enterprise” (HHSAR 326.601) at the time of offer, contract award, and throughout the contract performance period. The form emphasizes the need for immediate written notification to the Contracting Officer if eligibility requirements are no longer met. It also states that individual Contracting Officers may request documentation of eligibility and that successful offerors must be registered with the System for Award Management (SAM). The document warns against submitting false or misleading information, citing potential penalties under 18 U.S.C. 1001 for false information and 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287 for false claims during contract performance. Offerors must indicate whether they meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” and provide details such as the name of the 51% owner, certifying signature, print name, name of the Federally Recognized Tribal Entity, business name, and DUNS Number.

The Navajo Area Indian Health Service, Kayenta Health Center (KHC) located in Kayenta, AZ, intends to negotiate a non-competitive firm-fixed-price award to Pitney Bowes Federal Systems, UEI No.: CHTAKEYGS386 for an Equipment – IMI Compliant Postage meter, including SendPro 360 Sending application as required by the General Services Department. The award will be a sole source procurement awarded to Pitney Bowes Federal Systems, in accordance with RFO 12.201-1, for purchases not exceeding the Simplified Acquisition Threshold (SAT), Contracting Officers may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available which, in this case, is an exclusive service agreement.

This notice is not a solicitation or a request for offers. Any potential sources other than Pitney Bowes Federal Systems may submit a capability statement via electronic mail to Ms. Daisha G. Richards, Purchasing Agent at Daisha.Richards@ihs.gov by 12:00am EST on Monday, December 15, 2025.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Oral communications are not acceptable in response to this notice.

A determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. A solicitation will not be issued.

Buyer

NAICS

PSC

Original Source