Preventative elevator maintenance service contract
ID: 19NL8025Q0006-0002Type: Special Notice
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY THE HAGUEWASHINGTON, DC, 20520, USA

NAICS

Repair and Maintenance (811)

PSC

ARCHITECT AND ENGINEERING- CONSTRUCTION: MAINTENANCE BUILDINGS (C1EB)

Original Source

https://sam.gov/opp/a4ee7a0cbbcf44c2a7d24f526bd600dc/view
Timeline
    Description

    The U.S. Department of State is seeking contractors to provide preventative elevator maintenance services for the U.S. Embassy in The Hague, Netherlands. This opportunity has been modified to remove the requirement that offerors must be located within a 50km radius of the performance location, thereby broadening the pool of eligible contractors. The maintenance services are crucial for ensuring the operational efficiency and safety of the embassy's facilities. Interested parties should contact Jonathan P. Wedd at WeddJP@state.gov or by phone at 0031703102210, or Geoffrey Osei-Bonsu at TheHagueContracts@state.gov or 31703102248 for further details regarding the submission process and deadlines.

    Point(s) of Contact
    JONATHAN P. WEDD
    0031703102210
    WeddJP@state.gov
    Geoffrey Osei-Bonsu
    31703102248
    TheHagueContracts@state.gov
    Files
    Title
    Posted
    SF-30 19NL8025Q0006-0002 PMSC Elevators The Hague 2025.pdf
    This document serves as an amendment to a government solicitation regarding services or procurement procedures related to the American Embassy in The Hague, Netherlands. Specifically, it outlines the modification number (0002) and the effective date of the amendment (January 10, 2025). The primary purpose of this amendment is to eliminate the previous requirement for offerors to be located within a 50km radius of the performance location, expanding the potential pool of contractors eligible to submit offers. The amendment emphasizes the importance of acknowledging receipt of the amendment to prevent the rejection of offers, detailing methods for contractors to do so. It reaffirms that all other terms and conditions of the original solicitation remain unchanged and in effect. This amendment aims to enhance competition and flexibility in the bidding process for potential contractors, reflecting the dynamic nature of government procurement practices.
    Lifecycle
    Title
    Type
    Preventative elevator maintenance service contract
    Currently viewing
    Special Notice
    Similar Opportunities
    Maintenance of Elevators at US Embassy Building - Pristina
    State, Department Of
    The U.S. Department of State is soliciting quotations for an Elevator Maintenance Contract at the U.S. Embassy in Pristina, Kosovo, under Solicitation Number 19KV4226Q0001. The contract entails a firm-fixed-price agreement for elevator maintenance services, which includes routine monthly maintenance, annual tests, and emergency response requirements, ensuring elevators operate safely and efficiently in compliance with ASME A17.1 standards. This maintenance is crucial for the safety and reliability of the embassy's operations, with the selected contractor required to provide trained personnel and adhere to strict quality assurance measures. Quotations are due by January 16, 2026, at 3:00 PM local time, and interested parties must attend a pre-quotation conference on December 22, 2025, at the embassy. For further inquiries, contact Thad Ball at balltb@state.gov or Burim Buza at BuzaBM@state.gov.
    Pre-Solicitation Notice for Elevator Maintenance Services for the U.S. Embassy, Ankara, Türkiye
    State, Department Of
    The U.S. Embassy in Ankara, Türkiye, is seeking qualified contractors to provide elevator maintenance services under a pre-solicitation notice. The contractor will be responsible for all aspects of the maintenance, including materials, labor, overhead, and profit, with payments made upon satisfactory completion of services. This procurement is essential for ensuring the operational efficiency and safety of the embassy's facilities. The solicitation is expected to be issued no earlier than December 19, 2025, and interested parties can direct inquiries to the Acquisitions Office at Ankara-GSO-Procurement-DL@state.gov.
    Elevator Maintenance Service at NEC
    State, Department Of
    The U.S. Department of State is seeking proposals for Elevator Maintenance Services at the U.S. Embassy in Yangon, Myanmar, under solicitation number 19BM8026Q0002. The contract will cover a one-year base period with two optional years, requiring routine monthly maintenance, 24/7 emergency response, and same-day non-emergency repairs for three Otis elevators. This service is critical for ensuring the operational efficiency and safety of the embassy's facilities. Interested vendors must submit their proposals by December 26, 2025, at 16:00 Yangon time to RangoonProposals@state.gov, and are required to have a local partner in Myanmar, along with SAM registration and a comprehensive technical plan.
    Operation and Maintenance Services of US Embassies
    State, Department Of
    The Department of State is seeking to procure operation and maintenance services for U.S. embassies and consulates, specifically supporting the Bureau of East Asian and Pacific Affairs and the Bureau of European and Eurasian Affairs. The contract will provide essential clerical, information technology, professional, and maintenance support services at various U.S. diplomatic missions in Europe and Asia, including embassies in Moscow, Kyiv, and Beijing, among others. These services are crucial for ensuring the effective functioning of U.S. diplomatic operations abroad. Interested parties can contact Todd Paynter at payntermt@state.gov for further information regarding this opportunity.
    RFQ 19NL8026-Q0002 Provision of Third-party Liability Insurance Coverage for Official Vehicles in The Netherlands
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in The Hague, is seeking proposals for the provision of third-party liability insurance coverage and legal expenses insurance for all U.S. Government-owned official vehicles in the Netherlands. The contract, identified by solicitation number 19NL8026-Q0002, requires interested offerors to submit their proposals, including a completed Standard Form (SF-1449) and a financial proposal, by email no later than December 21, 2025, at 4 P.M. local time. This insurance is crucial for ensuring adequate coverage against bodily injuries and property damage, with a minimum coverage requirement of €2,500,000.00. The performance period for the contract is set from January 1, 2026, to December 31, 2026, and all pricing must be quoted in Euros, excluding VAT. For further inquiries, potential bidders can contact Jonathan P. Wedd at WeddJP@state.gov or Geoffrey Osei-Bonsu at TheHagueContracts@state.gov.
    Lima - FY23 Chancery Elevators Maintenance
    State, Department Of
    The Department of State is seeking qualified contractors to provide maintenance services for four OTIS elevators located in the Chancery building in Lima, Peru. The contract will cover the maintenance of these elevators in accordance with the attached Statement of Work, ensuring their operational efficiency and safety. This maintenance service is crucial for the daily operations of the embassy, facilitating the movement of personnel and visitors within the building. The period of performance for this contract is from April 1, 2023, through March 31, 2024. Interested parties can contact Curt Whittaker at whittakerct@state.gov or by phone at 511-618-2196, or Christian Rivas at rivascr@state.gov or 511-618-2192 for further information.
    TEGUC-Preventive Maintenance for Generators at NEC
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for generators at the New Embassy Compound (NEC) in Tegucigalpa, Honduras. The contract encompasses a one-year base period with an option for an additional year, focusing on semi-annual and annual maintenance tasks, including inspections, fluid and filter changes, and emergency assistance within 24 hours. This procurement is critical for ensuring the operational reliability of the embassy's power systems, with a firm fixed-price contract payable in U.S. Dollars. Interested parties must submit their quotations by December 26, 2025, and are encouraged to contact Edward Ortiz or Luis Calix at TGUBids@state.gov for further information.
    U.S. Embassy in South Africa has a requirement for Janitorial services.
    State, Department Of
    The U.S. Embassy in South Africa is seeking qualified contractors to provide janitorial services for its facilities in Pretoria, including the Chancery, Annex, Warehouse, and Community Centre. The contract will be a firm fixed-price type, covering a base year with four optional one-year extensions, and will require the contractor to manage all personnel, cleaning materials, and equipment necessary for daily, weekly, monthly, and quarterly cleaning tasks, as well as event-related services. Compliance with U.S. Government standards, South African laws, and specific Embassy safety and security regulations is mandatory, including background checks for personnel and submission of a site-specific safety plan. Interested contractors should contact Johann Baasden at baasdenjw@state.gov or William S. Bostwick at bostwickws@state.gov for further details, and must be registered in the SAM database prior to submitting their offers.
    Exterior Facade and Windows Cleaning Service at New US Embassy Compound
    State, Department Of
    The Department of State is seeking qualified contractors to provide Exterior Façade and Window Cleaning Services at the U.S. Embassy in Jakarta, Indonesia. This procurement aims to maintain the cleanliness and aesthetic appeal of the embassy's exterior, which is essential for representing U.S. interests abroad. The anticipated contract will cover a performance period of one base year with four optional renewal years, and it will be awarded as a firm fixed price type contract. Interested contractors must register in the System for Award Management (SAM) prior to submitting their quotations, and they can direct inquiries to Bryant H. Whitfield or Widodo W at the provided contact emails and phone numbers.
    Gardening Services
    State, Department Of
    The U.S. Department of State is preparing to solicit proposals for gardening services at the U.S. Embassy in Copenhagen, Denmark, which includes the Marine House, Chief of Mission Residence, and Deputy Chief of Mission’s Residence. The contract will cover a base year with four optional one-year extensions, contingent upon government approval, and requires vendors to possess the necessary licenses and permits to operate in Denmark, including compliance with local tax regulations. This opportunity is significant as it supports the maintenance of embassy grounds, ensuring a welcoming environment for diplomatic activities. Interested contractors must register in the System for Award Management (SAM) and are encouraged to submit their quotations electronically, adhering to the specified guidelines, with further details to be provided during a pre-quotation conference. For inquiries, contact Kevin M. Phillips or Ulrika Madsen at CopenhagenContracts@state.gov.