Vietnamese Language Training Services - U.S. Embassy in Hanoi
ID: 19VM3025Q0002Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY HANOIWASHINGTON, DC, 20520, USA

NAICS

Educational Support Services (611710)

PSC

EDUCATION/TRAINING- GENERAL (U009)

Original Source

https://sam.gov/opp/3f0be2acbfeb4ff18143cbbbdc518192/view
Timeline
    Description

    The U.S. Embassy in Hanoi, under the Department of State, is seeking quotations for Vietnamese Language Training Services aimed at enhancing the language skills of its American staff. The contractor will provide comprehensive foreign language instruction that includes conversational skills, job-related terminology, and cultural elements relevant to professional contexts, with a focus on developing speaking, listening, and reading skills. This initiative is crucial for effective communication and cultural understanding in a foreign setting, ensuring that personnel can engage meaningfully with the local environment. Quotations must be submitted in local currency (Vietnam Dong) by November 12, 2024, at 17:00 local time, and interested vendors are encouraged to attend a pre-quotation conference on October 30, 2024. For further inquiries, contact Albert Kafka at KafkaAB@state.gov or Pham Thanh Ha at PhamHT@state.gov.

    Point(s) of Contact
    Albert Kafka
    842438505000
    842438505171
    KafkaAB@state.gov
    Pham Thanh Ha
    842438506203
    842438505171
    PhamHT@state.gov
    Files
    Title
    Posted
    19VM3025Q0002-0001 _ Vietnamese Language Training Services - solicitation - Amendment.pdf
    The document is an amendment to solicitation 19VM3025Q0002 regarding Vietnamese Language Training Services, issued by the General Service Office at the American Embassy in Hanoi. Effective October 28, 2024, the amendment addresses two main points. Firstly, it provides details on a pre-quotation conference to be held on October 30, 2024, at the Embassy, allowing prospective offerors to attend either in person or virtually. Participants must submit their details ahead of time to arrange entrance or virtual meeting access. Secondly, the amendment adds FAR clause 52.225-17 to the evaluation factors in the RFQ, which outlines procedures for evaluating offers in multiple currencies based on specified exchange rates. The document emphasizes that all other terms remain unchanged, asserting the continuity of the solicitation process despite these updates. The clear communication of procedural changes ensures compliance with the requirements for participation in the solicitation process while facilitating efficient evaluation of offers received.
    19VM3025Q0002-Vietnamese Language Training Services - solicitation - final.pdf
    The document presents a Request for Quotations (RFQ) for Vietnamese Language Training Services at the U.S. Embassy in Hanoi, Vietnam, under solicitation number 19VM3025Q0002. Interested vendors must submit their quotations by November 12, 2024, with a pre-quotation conference scheduled for October 30, 2024. Quotations should comply with specified formats and requirements, including the completion of necessary forms and proof of registration in the System for Award Management (SAM). The contract aims to provide structured foreign language instruction, covering various skill levels from beginner to advanced, including intensive survival courses. The instruction will encompass conversational skills, job-related terminology, and cultural elements pertinent to professional contexts. All instructional materials and classrooms will be supplied by the contractor, who must also provide qualified instructors and ensure student progress through periodic assessments. The period of performance extends until December 31, 2027, with clear guidelines on instructional quality and reporting requirements. This RFQ illustrates the government's intent to procure essential language training services for its personnel in a foreign setting, reinforcing the focus on effective communication and cultural understanding.
    How-to-submit-Designation-of-Entity-Administrator (1).pdf
    The document outlines the procedures for appointing an Entity Administrator for international entities registering in the System for Award Management (SAM). It specifies two templates based on whether the entity uses banking information from a U.S. financial institution. For entities that do not use such banking information, Template 3 is required; for those that do, Template 1 must be used. Key steps involve completing the chosen template on the entity's letterhead, obtaining a notarized signature from an authorized representative, and submitting a scanned copy of the letter to the Federal Service Desk. The document emphasizes that the notarized letter must be mailed to the specified address within 45 days to prevent registration expiration. It also provides instructions for submitting the designation online via the Federal Service Desk website. This outline serves to ensure proper compliance with federal requirements for international entities seeking registration, which is essential for accessing federal grants and contracts.
    SAM-Registration-Guidance.pdf
    The "Quick Start Guide for New Foreign Registrations" outlines the essential steps for vendors and contractors to register with the U.S. Government through the System for Award Management (SAM). All entities intending to engage in government contracts exceeding $30,000 must register in SAM, while those with awards between $10,000 and $30,000 need a Unique Entity Identifier (UEI). The registration process involves four key steps: acquiring a UEI number, obtaining a NATO Commercial and Government Entity (NCAGE) code, registering in SAM, and ensuring annual renewal. Each step is detailed, providing links and resources for assistance, as well as the necessary documentation and information required for registration, such as banking details and contact information. Importantly, the guide emphasizes that there are no fees for registration or renewal, and encourages early application to avoid delays, noting that the entire process typically takes about 5-10 days. Adherence to specified procedures is critical, as incorrect information or failure to register properly may hinder the ability to receive government contracts or grants. Overall, the document serves to facilitate international businesses in navigating the SAM registration landscape to participate effectively in U.S. federal contracting opportunities.
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    Vietnamese Language Training Services - U.S. Embassy in Hanoi
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