Proposals for Conference Facilities and Hotel Rooms at Five-star hotel in Colombo
ID: PR12855124Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY COLOMBOWASHINGTON, DC, 20520, USA

NAICS

Hotels (except Casino Hotels) and MotelsT (72111)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Partial Small Business Set-Aside (FAR 19.5) (SBP)

Original Source

https://sam.gov/opp/b9de0c1d874442ebbe535828d98a382f/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Colombo, is seeking proposals for conference facilities and hotel accommodations at a five-star hotel in Colombo for the DOJ Regional Conference scheduled from November 4 to November 8, 2024. The requirements include a pillar-free conference space equipped with multimedia capabilities, breakout rooms, and catering options, including Halal-compliant meals, while also ensuring privacy and security for international delegations. This procurement is crucial for hosting an effective conference aimed at an international audience, with proposals due by September 13, 2024, at 17:00 hrs (Colombo Time). Interested parties must register in the SAM database and submit their quotations via email to the primary contact, Pradeep Perera, at pererapd@state.gov.

    Point(s) of Contact
    Pradeep Perera
    94112028563
    pererapd@state.gov
    Danujaya Muthugala
    94112028816
    94112498753
    muthugaladr@state.gov
    Files
    Title
    Posted
    PR_12855124_Statement of work.pdf
    This government Request for Proposal (RFP) outlines requirements for hosting a multi-day conference scheduled from November 4 to November 8, 2024, accommodating 50 participants daily. The conference facility must be free of pillars, equipped with a digital screen and multimedia equipment, standard podium, and reliable Wi-Fi. Additional necessities include breakout rooms, a digital sound system, and suitable catering options, including Halal-compliant meals. Privacy and security for international delegations are also crucial. In parallel, accommodations are needed for 35 guests from November 3-8, with an additional 10 rooms for November 9, all requiring a "Five Star" rating as per Sri Lankan tourism criteria. Rooms must feature private baths and essential conveniences like heating, air conditioning, and telephone access, ideally located in Colombo. The document emphasizes quality service and facilities for the effective execution of the conference aimed at an international audience.
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