USP Canaan Warehouse Spray Foam Insulation Install
ID: 15B21526Q00000004Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSUSP CANAANWAYMART, PA, 18472, USA

NAICS

Drywall and Insulation Contractors (238310)

PSC

WALLBOARD, BUILDING PAPER, AND THERMAL INSULATION MATERIALS (5640)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/931de986fac7460fa3261ad6ed3104fa/view
Timeline
    Description

    The U.S. Department of Justice, through the Federal Bureau of Prisons at USP Canaan, is soliciting bids for the installation of closed-cell spray foam insulation in its warehouse, covering approximately 12,000 square feet. The project requires contractors to supply all necessary equipment, labor, and materials while adhering to strict safety and security protocols specific to a correctional facility. This procurement is set aside for small businesses under NAICS code 238310, with a bid submission deadline of December 29, 2025, at 10:00 AM EST, and interested vendors must submit their quotes via email to Chris Ficken at cficken@bop.gov. A site visit is scheduled for December 22, 2025, and all participants must complete a criminal history background check prior to attendance.

    Point(s) of Contact
    Chris Ficken
    (570) 488-8031
    cficken@bop.gov
    Files
    Title
    Posted
    Amendment 0001.pdf
    The Pre-Bid Conference Meeting Minutes for the "REPLACE Warehouse Insulation Install" project at USP Canaan, held on December 22, 2025, outlined critical information for contractors. The purpose was to familiarize bidders with the unique requirements of a correctional setting and clarify the solicitation. Key instructions included mandatory electronic bid submission by December 29, 2025, at 10 AM EST, and the requirement to submit specific forms like the Price Quote Sheet and Contractor Information Sheet. The meeting also addressed the Service Contract Act, work hours (7:00 a.m. to 3:30 p.m. Monday-Friday), and designated Max Fries as the COR. Crucially, all technical questions were to be submitted in writing to Chris Ficken by December 23, 2025. Safety protocols emphasized contractor-provided protective gear and accident prevention. Security measures included strict tool accountability, prohibition of illegal items, no contact with inmates, and specific dress code requirements (no green or khaki clothing). Vendors raised concerns about temperature for adhesion, requested time extensions, and sought clarification on PPE for staff escorts. These minutes serve as informational only, with any official changes to the solicitation requiring a formal amendment.
    Complete Solicitation Warehouse.docx
    The U.S. Department of Justice, Federal Bureau of Prisons, USP Canaan, has issued Solicitation Number 15B21526Q00000004 as a Request for Quotation (RFQ) for the installation of closed cell spray foam insulation in its warehouse. This acquisition is set aside for small business concerns under NAICS code 238310 with a size standard of $19M. Quotes are due by 10:00 AM EST on December 29, 2025, and must be submitted via email to Chris Ficken at cficken@bop.gov. Evaluation criteria include price, past performance, and lead/delivery time, with past performance being a Go/No-Go factor. A site visit is scheduled for December 22, 2025, at 10:00 AM EST; interested vendors must submit criminal history background check forms by 4:00 PM on December 19, 2025. All updates and amendments will be posted on SAM.Gov.
    Contractor Information Sheet.docx
    The U.S. Department of Justice, Federal Bureau of Prisons, requires contractors to complete a Contractor Information Sheet. This sheet collects essential details such as the contractor's name, company name, address, email, phone number, and Unique Entity ID. It also asks if the company is a SAM-certified small business for NACIS 238310. A critical requirement for all vendors is registration in the System for Award Management (SAM) database at www.sam.gov prior to award, during performance, and through final payment of any contract. By submitting a quote, the vendor acknowledges and agrees to this SAM registration requirement, underscoring the importance of compliance for federal contracting opportunities.
    NCIC Criminal History Check.pdf
    The Federal Bureau of Prisons (BP-A0660) document outlines the
    Price quote sheet.pdf
    The USP Canaan Warehouse Insulation solicitation (No. 15B21526Q00000004) is an RFP for replacing insulation in institution warehouses. Quotes must be submitted via email to Chris Ficken by 10 AM EST on December 29, 2025. Bidders need to provide their address, telephone number, express warranty terms, discount terms, acknowledgment of solicitation amendments, and the quote's validity period. The solicitation also inquires about the contractor's availability for service on specific dates in January (8th-9th, 15th-16th, and 22nd-23rd) and their willingness to schedule work outside standard business hours or on weekends.
    Revised Price quote sheet.pdf
    The solicitation, 15B21526Q00000004, is a request for a price quote to replace insulation in the warehouses at USP Canaan. The quote requires contractors to specify their address, telephone number, warranty terms, and discount terms. It also asks for an acknowledgment of any solicitation amendments and the date until which the quote is valid. A key requirement is the contractor's willingness to accommodate the agency's specific core and flexible date/time requirements to ensure continuous service delivery. Quotes must be emailed to Chris Ficken, the Contract Specialist, by 10 AM EST on January 17, 2026.
    RFI-Questions and Answers.docx
    This document addresses questions and clarifications regarding a spray foam installation project at USP Canaan, likely a federal government RFP. Key points include that the Bureau of Prisons (BOP) will not cover the installed closed-cell spray foam, requiring the contractor to apply an approved liquid intumescent/fire-retardant coating. The contractor is responsible for notifying the government of required PPE for BOP personnel, but the BOP will provide PPE for its own staff. A 1-year warranty for materials and workmanship applies, with installation strictly adhering to manufacturer specifications. The BOP is open to adjusting the schedule to accommodate temperature requirements, potentially in spring/summer, and requires the contractor to bear the cost of pre-heating the space if needed. The specified closed-cell spray foam requires a minimum installation temperature of 50°F, and while the government is open to schedule adjustments, any alternate foam system must still be closed-cell. The government will provide PPE for 2-3 staff escorts. Extended work hours beyond 7:00 AM – 3:30 PM will not be authorized. The proposal due date was extended via Amendment 0001, and no bid-bond or subcontracting limitations apply. Wall surfaces account for approximately 95% of the 12,000 square feet, and ceilings 5%.
    Statement of Work.pdf
    The Federal Bureau of Prisons (FBOP) at USP Canaan in Waymart, Pennsylvania, is seeking a contractor to replace approximately 12,000 square feet of warehouse insulation with closed-cell foam. The project, identified as B&F PROJECT-26Z2AP5, requires the contractor to supply all equipment, labor, materials, and incidentals. Specific requirements include submitting a safety plan, using manufacturer-certified installers, protecting objects from overspray, and achieving R-23 (walls) and R-38 (ceilings) insulation values. The contractor must have professional training in spray polyurethane foam, provide installation summaries, and ensure proper disposal of materials. All work must comply with federal, state, and local codes, including the 2024 International Energy Conservation Code. Working conditions involve specific hours (7:00 AM – 3:30 PM, Monday-Friday), strict security clearances, control of tools and materials, and adherence to institutional regulations regarding inmate contact and prohibited items. The FBOP will provide 110VAC/60Hz./20Amp utility service, while the contractor is responsible for obtaining any necessary permits and providing a one-year labor and material warranty.
    Wage Determinations- SCA.txt
    This document is a wage determination for service contracts in specific Pennsylvania counties (Bradford, Sullivan, Susquehanna, Tioga, Wayne), issued by the U.S. Department of Labor. It outlines minimum hourly wage rates for a wide array of occupations, categorized from Administrative Support to Miscellaneous. The determination also details required fringe benefits, including health and welfare rates, vacation accrual, and twelve paid holidays. Special conditions apply to computer employees, air traffic controllers, and weather observers, with specific criteria for exemptions and night/Sunday pay differentials. Additionally, the document addresses hazardous pay differentials for work involving ordnance, uniform allowances, and the process for conforming unlisted occupations to the wage determination, emphasizing the importance of job duties over titles.
    Lifecycle
    Title
    Type
    USP Canaan Warehouse Spray Foam Insulation Install
    Currently viewing
    Combined Synopsis/Solicitation
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