Moving Services
ID: 191T7025Q0004Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ROMEWASHINGTON, DC, 20520, USA

NAICS

Used Household and Office Goods Moving (484210)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- RELOCATION: RELOCATION (V301)

Original Source

https://sam.gov/opp/28ca810f535b4b368ca05cc941774a4f/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Rome, is soliciting quotations for moving services under solicitation number 191T7025Q0004. The procurement aims to secure comprehensive moving and transportation services for the U.S. Tri-Mission in Rome, including packing, moving, and transporting household effects and office equipment, while adhering to local regulations and safety standards. This contract is vital for ensuring the efficient relocation of personnel and materials, with a fixed price structure for a 12-month period and options for two additional years, emphasizing the importance of reliable service delivery. Interested contractors must submit their quotations by February 18, 2025, and are encouraged to attend a pre-quotation conference on February 6, 2025, for further details. For inquiries, potential bidders can contact Crystal D. Sheridan at SheridanCD@state.gov or Maria De Angelis at deangelism1@state.gov.

    Point(s) of Contact
    Crystal D Sheridan
    390646742581
    SheridanCD@state.gov
    MARIA DE ANGELIS
    390646742373
    deangelism1@state.gov
    Files
    Title
    Posted
    191T7025Q0004 - Moving Services.doc
    This document outlines the Request for Quotations (RFQ) for moving and transportation services required by the U.S. Tri-Mission in Rome, Italy. It details the scope of services, including packing, moving, and transporting household effects and office equipment within government facilities and residences, while ensuring compliance with local regulations and safety standards. The contract type is an indefinite quantity with a fixed price, effective for 12 months, with options to extend for two additional years, and payments will be made in Euros without Value Added Tax due to the embassy's exemption. The contractor is responsible for providing qualified personnel, vehicles meeting Italian standards, and all necessary moving supplies. Specific tasks, such as the assembly and disassembly of items, safe handling of fragile goods, and waste management, are clearly defined. Additionally, quality assurance measures are established to address performance issues based on customer feedback, emphasizing the importance of maintaining high standards throughout the contract duration. The document serves as a detailed guideline for potential contractors interested in providing these essential services to the U.S. government in Rome, ensuring transparency and accountability in the procurement process.
    Attachment 1 - Pricing List.xlsx
    The document outlines pricing structures for moving services under a federal contract, detailing labor, vehicle use, and various moving tasks. It specifies the cost elements associated with different services, including office moves, household effects transportation, laborer rates, and special charges for weekends and holidays. Each section identifies pricing for the base year and two option years, with a minimum order threshold of Euro 400 and a maximum of Euro 70,000 for each period. The fixed price contracts encompass a full 12-month performance period, starting from the notice to proceed date. The document emphasizes the government's estimated requirements and highlights the potential for multiple contract awards, stressing that the total work awarded to a single contractor may vary. This proposal is part of standard federal procurement practices aimed at securing reliable moving services while adhering to budget constraints and regulatory compliance related to pricing and service offerings in government contracts.
    Cover Letter 191T7025Q0004.pdf
    The U.S. Embassy in Rome has issued a Request for Quotations (RFQ) for Moving Services under solicitation number 191T7025Q0004. Interested companies are instructed to submit their quotations by February 18, 2025, following the guidelines outlined in Section 3 of the RFQ and completing required forms, including SF-1449 and relevant pricing sections. A pre-quotation conference is scheduled for February 6, 2025, at the embassy, where potential bidders can gather additional information. Quotations must be in English and adhering to file size limits (maximum 25MB) while ensuring the use of specified formats. Additionally, companies must be registered in the System for Award Management (SAM) database before submitting their offers, as this registration is crucial for consideration. The embassy intends to award the contract based on the lowest acceptable offer without further discussions unless necessary. This RFQ reflects the U.S. government's procedure for engaging contractors for services, aiming to ensure competitive pricing and compliance with federal procurement regulations.
    SF-1449.rtf
    The document is a solicitation for moving services for the U.S. Tri-Mission in Rome, Italy. It details essential information such as the requisition number (191T7025Q0004), contact details for the issuing office, and the due date for offers, which is February 18, 2025. The solicitation was issued on January 17, 2025, and it is categorized as unrestricted, indicating that it is open to all businesses. The moving services requested are intended for the U.S. Tri-Mission in Rome, and further specifications can be found in the attached schedule. The document outlines the procedures for potential contractors to follow, including submission of invoices to the American Embassy Financial Management Center. It incorporates various Federal Acquisition Regulation (FAR) clauses and specifies that the contractor must return a signed original of the document to the issuing office. Overall, the solicitation aims to acquire professional moving services while providing a structured approach to contractor participation within federal procurement guidelines.
    Lifecycle
    Title
    Type
    Moving Services
    Solicitation
    Moving Services
    Currently viewing
    Presolicitation
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