IHS1503470 - Behavioral Health Conference
ID: RFQ-25-PHX-009Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/b2463f25ed21437eb3a0284faa3da285/view
Timeline
    Description

    The Indian Health Service (IHS) is seeking proposals for lodging, meeting space, and associated amenities for the 21st Annual Integrated Behavioral Health Conference, scheduled for April 22-24, 2025, in Phoenix, Arizona. The selected contractor will provide accommodations that meet federal per diem rates, along with necessary audio-visual support and logistical arrangements for approximately 200 participants focused on enhancing mental health and substance abuse outcomes for American Indian and Alaska Native populations. This procurement emphasizes the importance of supporting Indian Economic Enterprises while ensuring high-quality services for federal events. Interested contractors must submit their proposals by January 10, 2025, and direct any inquiries to Ashley B. Velasquez at ashley.velasquez@ihs.gov or by phone at 480-217-7292.

    Point(s) of Contact
    Ashley B. Velasquez
    (480) 217-7292
    ashley.velasquez@ihs.gov
    Files
    Title
    Posted
    IEE Representation Form.pdf
    The document outlines the Buy Indian Act's requirements as administered by the Indian Health Service under the Department of Health & Human Services. It serves as a self-certification form for Offerors wishing to respond to a Solicitation, Sources Sought Notice, or Request for Information, asserting their status as "Indian Economic Enterprises." There are three critical periods during which contractors must meet the eligibility criteria: at the offer submission, at contract award, and during the contract's performance. The document underscores that failure to maintain eligibility may require immediate notification to the Contracting Officer and outlines the necessity for registration in the System of Award Management (SAM). The self-representation process mandates that Offerors declare whether or not they meet the criteria for "Indian Ownership." Submission of false information is subject to legal penalties under various U.S. laws, underscoring the importance of compliance. This form is essential for ensuring that contract awards adhere to the principles of the Buy Indian Act, fostering support for Indian-owned enterprises.
    Pricing - revised.pdf
    The document outlines requirements and logistical details for a Behavioral Health Conference scheduled for April 2025 at a specified hotel location. It includes critical hotel information such as the contact person's name, phone number, and email, along with financial specifics such as room rates per day, parking rates, applicable resort fees, and overall costs for meeting space and audiovisual (A/V) equipment. The contract award will encapsulate charges related to meeting room space and A/V equipment, with noted attendee expenses covering room rates and parking. The structured format ensures clarity, presenting essential details efficiently while emphasizing that costs associated with the conference will fall on participants, facilitating budget preparedness for attendees and ensuring transparency in financial obligations. The purpose aligns with standard practices in government RFPs, focusing on the organization of events critical for community health discussions and resources allocation in behavioral health.
    RFQ.pdf
    The Indian Health Service (IHS) Phoenix is soliciting proposals for the 21st Annual Integrated Behavioral Health Conference scheduled from April 22-24, 2025. This combined synopsis/solicitation (RFQ-25-PHX-009) aims to secure lodging, parking, and meeting space in Phoenix, Arizona. Proposals are restricted to businesses registered with the System for Award Management (SAM) and should prioritize Indian Economic Enterprises (IEE) for evaluation. Essential requirements include providing private rooms within government per diem rates, audio/visual support, and compliance with safety and disability regulations. Contractors must also facilitate room reservations for attendees, including a defined cancellation policy. The facility should possess at least a 3 Diamond AAA rating and must allow for the government to inspect offerings. Evaluation criteria prioritize availability of accommodations, technical capabilities, past performance, and overall price. Successful bids will be determined based on a combination of technical factors and cost, with preference given to offers meeting the outlined specifications. Proposals are due by 3:00 PM MST on January 10, 2025, with inquiries accepted until January 7, 2025. This solicitation underscores the organization's effort to enhance behavioral health services through collaboration with qualified vendors.
    RFQ - revised.pdf
    The Indian Health Service (IHS) is issuing a Request for Quotation (RFQ-25-PHX-009) for the 21st Annual Integrated Behavioral Health Conference, scheduled for April 22-24, 2025, in Phoenix, Arizona. This RFP aims to secure lodging, meeting space, and associated amenities for attendees. Interested contractors must be registered with the System for Award Management (SAM), and the opportunity is open to all businesses, with a preference for Indian Economic Enterprises (IEE). Contractors are required to meet specific criteria, including compliance with fire safety regulations and the Americans with Disabilities Act, and must provide rooms at or below government per diem rates. Proposals must illustrate technical capabilities such as room accommodation, A/V needs, and parking availability. Additionally, the evaluation criteria prioritize technical factors and past performance, with price also considered but prioritized lower. Proposals are due by January 10, 2025, and any inquiries must be submitted by January 7, 2025. The awarded contractor will manage hotel reservations while adhering to specific guidelines regarding accommodations and logistics. This RFP highlights the government's focus on promoting economic opportunities for Indian enterprises while ensuring high-quality service at competitive pricing for federal events.
    Statement of Work.pdf
    The Indian Health Service (IHS) Phoenix is organizing the 21st and 22nd Annual Integrated Behavioral Health Conferences in April 2025 and 2026, aimed at enhancing mental health and substance abuse outcomes for American Indian and Alaska Native (AI/AN) populations in Arizona, Utah, and parts of California. Each conference will last three days, hosting approximately 200 participants, focusing on critical issues such as suicide prevention and opiate response strategies. The scope of work includes organizing keynote sessions, breakout discussions, and logistical arrangements, including securing accommodations at federal per diem rates while ensuring no registration fees are imposed on participants. Conference venues must accommodate multiple sessions simultaneously and provide necessary audio-visual equipment and onsite technical support. Additional details include estimates for meeting spaces, professional fees, and a detailed price summary of various services required for both events. Overall, these conferences reflect the IHS’s commitment to continuous education and improving healthcare delivery among AI/AN communities, addressing pressing health challenges through collaboration and knowledge sharing.
    Lifecycle
    Title
    Type
    IHS1503470 - Behavioral Health Conference
    Currently viewing
    Combined Synopsis/Solicitation
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