1st Annual Indian Health Service National Pharmacy Continuing Education Meeting Space
ID: IHS1504267Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/b91156d494d244ee8c4674551649b498/view
Timeline
    Description

    The Indian Health Service (IHS), under the Department of Health and Human Services, is seeking proposals for the 1st Annual National Pharmacy Continuing Education Meeting, scheduled to take place in Phoenix, Arizona, from April 10-13, 2025. The procurement requires a venue that can accommodate approximately 325 participants, providing necessary conference and lodging facilities, including multiple meeting rooms equipped with audio-visual technology, internet access, and technical support, while adhering to federal per diem rates for guest accommodations. This meeting is crucial for enhancing the knowledge and skills of pharmacy staff across various regions, focusing on clinical practices and regulatory factors affecting pharmacy services. Interested vendors must submit their quotes by January 10, 2025, at 1:00 p.m. MST, and can direct inquiries to Kerri Gilmore at Kerri.Gilmore@ihs.gov.

    Point(s) of Contact
    Kerri Gilmore
    Kerri.Gilmore@ihs.gov
    Files
    Title
    Posted
    Attachement 2 - RFQ IHS1504267 Clauses and Provisions.pdf
    The document RFQ IHS1504267 details the clauses, provisions, and conditions related to the 1st Annual Indian Health Service National Pharmacy Continuing Education Meeting. It outlines invoicing instructions, stressing electronic submission through the Department of Treasury's Invoice Processing Platform unless alternative procedures are authorized. Key contract clauses include anti-lobbying measures, privacy protections, equal employment opportunity cooperation, and safety and health regulations. The document highlights mandatory compliance with various federal acquisition regulations (FAR) concerning commercial products and services, emphasizing requirements to implement statutes and executive orders. The evaluation criteria for contract awards focus on achieving the lowest price that meets technical standards. Additionally, the document notes the Department of Health and Human Services' tax-exempt status under specific Arizona regulations. The overall purpose is to establish a clear framework for the contract's execution, ensuring compliance with applicable laws and regulations, which is vital for transparency and accountability in government contracting.
    Attachment 1 - RFQ IHS1504267 Statement of Work Pharmacy Meeting 2025.pdf
    The Indian Health Service (IHS) is hosting its 1st Annual National Pharmacy Continuing Education Meeting in Phoenix, AZ, from April 10-13, 2025, aimed at delivering essential education and training for pharmacy staff from various regions. The event is designed to enhance knowledge in clinical practices, IHS initiatives, and regulatory factors impacting pharmacy services, fostering improvements in healthcare quality. The meeting will span four days, with approximately 325 participants expected. It requires a variety of conference and lodging facilities, including multiple rooms set up for different capacities and arrangements, each equipped with audio-visual equipment, internet access, and technical support. The contractor is responsible for reserving guest rooms, ensuring they comply with federal per diem rates. Key logistical amenities include free transportation, parking, registration tables, and a lockable storage area. A site visit will be conducted by IHS before the award to ensure the venue meets the specified criteria. Notably, the government will not cover food and beverage expenses under this purchase order. This RFP emphasizes the importance of proper planning and resource allocation to support the educational needs of IHS pharmacy practitioners effectively.
    IEE Representation Form.pdf
    The Indian Health Service (IHS) document outlines the requirements for self-certification under the Buy Indian Act, establishing conditions for an "Indian Economic Enterprise." Offerors must affirm their status at three crucial stages: the submission of their bid, upon contract award, and throughout contract execution. If an enterprise ceases to meet eligibility criteria during these times, immediate notification to the Contracting Officer is required. The document emphasizes the importance of accurate self-representation, noting that providing false information can lead to legal penalties under U.S. law. Successful bidders also need to be registered in the System of Award Management (SAM). The form captures crucial details such as the name of the owner, the federally recognized tribal entity, business name, and a DUNS number, assisting the IHS in verifying compliance with the Buy Indian Act parameters. This document serves as a critical tool in promoting and sustaining Native American economic enterprises through federal contracting opportunities while ensuring legal and regulatory adherence.
    Request for Quote IHS1504267 1st Annual Pharmacy Conference Meeting Space.pdf
    This document is a combined synopsis and solicitation for commercial items related to the 1st Annual Indian Health Service (IHS) National Pharmacy Continuing Education Meeting scheduled for April 2025. It serves as a Request for Quote (RFQ) under reference number IHS1504267. Offers must be submitted in writing by January 10, 2025, at 1:00 p.m. MST via email to Kerri Gilmore. The solicitation is governed by FAR 12.6, and bidders must follow outlined guidelines, including providing company information, registration details with the System for Award Management (SAM), and acknowledging a 120-day acceptance period. The document specifies a firm fixed price for services across four meeting days and details the need for prospective vendors to include their CAGE Code, DUNS number, Tax Identification Number, and other pertinent information. Additionally, an attached Statement of Work outlines the goods/services required. Queries should also be submitted by the same deadline. This RFQ is open to all companies that fit the criteria.
    Sources Sought IHS1504267.pdf
    The IHS (Indian Health Service) has issued a Sources Sought Notice to gather information for the Southwest Regional Annual Pharmacy Continuing Education Meeting, scheduled for April 10-13, 2025, in Phoenix, AZ. This notice is neither a request for quotes nor proposals; it aims to assess compliance with the Buy Indian Act and determine potential set-asides. Interested parties must be classified as either Indian Economic Enterprises (IEEs) or Indian Small Business Economic Enterprises (ISBEEs), with specific ownership and operational criteria established for eligibility. Responses should include company credentials, a capability statement outlining qualifications, and evidence of compliance with the necessary business classifications. IHS will utilize the feedback from this notice to ascertain the likelihood of receiving offers from two or more IEEs, which is crucial for making informed acquisition decisions. The document underscores the importance of self-certification for eligibility and emphasizes the requirement for vendors to be registered in the System for Award Management (SAM) to fulfill annual compliance obligations. This notice helps support IEE/ISBEE participation in government contracting, aligning with federal mandates aimed at fostering indigenous economic development.
    Lifecycle
    Title
    Type
    1st Annual Indian Health Service National Pharmacy Continuing Education Meeting Space
    Currently viewing
    Combined Synopsis/Solicitation
    Conference Meeting Space in Phoenix, AZ
    Sources Sought
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