Maintenance, Inspection, and Repair of Deicing Facilities, Ramstein Air Base, Germany
ID: FA5613-25-DEICINGType: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5613 700 CONS PKAPO, AE, 09021-3076, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PUMPS AND COMPRESSORS (J043)

Original Source

https://sam.gov/opp/186900306c6d42c1955d42354f72b265/view
Timeline
    Description

    The Department of Defense, through the 700th Contracting Squadron, is seeking qualified contractors for the maintenance, inspection, and repair of deicing facilities at Ramstein Air Base, Germany. The procurement aims to ensure continuous and safe operation of the facilities, requiring contractors to provide all necessary management, tools, supplies, equipment, parts, and labor for preventive maintenance and repairs. This service is critical for maintaining operational readiness during winter conditions, as it involves the upkeep of essential systems such as pumps and storage tanks. Interested parties must respond to the Sources Sought Notice by emailing Beatrice Meier at beatrice.meier.1.de@us.af.mil, with a courtesy copy to TSgt John Sinclair at john.sinclair.1@us.af.mil, by May 6, 2025, at 14:00 CEST, and are encouraged to complete the attached market research questionnaire to inform the acquisition strategy.

    Point(s) of Contact
    Beatrice Meier
    004963714054109
    beatrice.meier.1.de@us.af.mil
    John Sinclair
    john.sinclair.1@us.af.mil
    Files
    Title
    Posted
    Atch 1 Draft PWS MR Deicing Facilities.pdf
    The Performance Work Statement (PWS) outlines the requirements for preventive maintenance, safety inspections, and repairs of the deicing facility at Ramstein Air Base, Germany. The contractor is responsible for providing all necessary materials, labor, and equipment to ensure safe and continuous operations of the facility’s pumps, storage tanks, and associated systems. Key responsibilities include annual preventive maintenance and safety inspections to be completed by November each year, a structured response to routine repairs within three business days, and a 24-hour emergency response capability. The contractor must adhere to specific safety regulations, maintain documentation of all work performed, and submit detailed cost estimates for repair requests. Additionally, personnel must meet language proficiency requirements and security regulations for access to the base. The PWS emphasizes quality control, adherence to environmental standards, and the provision of utilities by the government. It also provides historical workload data to inform contractor projections. This succinct management outline ensures efficient and compliant operations for essential facility maintenance.
    Atch 2 MR Questionnaire.pdf
    The document outlines a Market Research Questionnaire for a forthcoming contract concerning the Maintenance, Inspection, and Repair of Deicing Facilities at Ramstein Air Base, Germany. The 700 Contracting Squadron seeks input from interested service providers to develop its acquisition strategy, ensuring both performance efficacy and cost reduction while managing risks. Respondents must answer specific inquiries by 6 May 2025, covering topics such as registration in the System for Award Management (SAM), capability to access necessary SCADA systems, emergency service availability, and the existing pricing structure. The questionnaire also requests details on the company’s prior experience, particularly in relation to SCADA systems, while inviting suggestions for optimizing the draft Performance Work Statement (PWS). The overarching aim is to gather insights to refine the scope and approach of the anticipated contract while ensuring fair competition and enhanced operational standards.
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