J041--FY25: CRAC Unit System Repair
ID: 36C24825Q0634Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/76a464b6de2844d881b7a50d074f422a/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified vendors for the inspection, diagnosis, and repair of Computer Room Air Conditioning (CRAC) systems as part of a potential future procurement initiative. This Sources Sought Notice, identified by solicitation number 36C24825Q0634, aims to assess the availability of commercial services that can meet the government's needs, particularly from small businesses within the NAICS code 238220, which has a small business size standard of $19 million. The repairs are critical for maintaining operational efficiency in the VA's data centers, ensuring reliable cooling functionality and compliance with safety standards. Interested vendors must submit their qualifications and responses to the draft performance work statement via email to Rohan McKenzie at rohan.mckenzie@va.gov by April 15, 2025, as this notice does not constitute a contract solicitation and no reimbursement for responses will be provided.

    Point(s) of Contact
    Rohan McKenzieContract Specialist
    (407) 631-8720
    Rohan.Mckenzie@va.gov
    Files
    Title
    Posted
    36C24825Q0634.docx
    The U.S. Department of Veterans Affairs (VA) has issued a Sources Sought Notice for the inspection, diagnosis, and repair of Computer Room Air Conditioning (CRAC) systems as part of a potential future procurement. This notice, identified by solicitation number 36C24825Q0634, aims to determine the availability of commercial services that are suitable for meeting government needs and encourages small businesses to participate. The applicable NAICS code is 238220, with a small business standard size of $19 million. Interested vendors are requested to respond with their qualifications, referencing the draft performance work statement and submitting responses via email by the specified deadline of April 15, 2025. The notice clarifies that it is not a contract solicitation and no reimbursement for responses will be provided. Overall, the document serves as a preliminary step in identifying capable vendors for future contracts related to CRAC unit system repairs, aiming to facilitate strategic procurement planning by the contracting office.
    ATTACHMENT A - VENDOR INFORMATION AND QUESTIONS.xlsx
    The document is a vendor information attachment for a government Request for Proposal (RFP) regarding the repair of Computer Room Air Conditioning (CRAC) systems, identified by the code 36C24825Q0634. It seeks detailed responses from potential contractors on their qualifications and methodologies concerning CRAC system repairs. Key inquiries include the vendor's experience with diagnosing and repairing such systems, their recommended inspection strategies, adherence to industry standards like ASHRAE and ISO, and the certifications and training of their technicians. Additionally, the document requests information on any warranties or performance guarantees associated with the repair work. This RFP aims to ensure that qualified vendors submit proposals that align with federal standards and requirements, emphasizing the importance of expertise and compliance in the selection of contractors for government contracts. The structured format of the attachment facilitates a clear presentation of information necessary for evaluation.
    DRAFT PERFORMANCE WORK STATEMENT.docx
    The Orlando VA Healthcare System (OVAHCS) seeks a contractor to repair three Computer Room Air Conditioning (CRAC) unit systems in their OIT data center. The contract includes labor, materials, and equipment to restore cooling functionality, with strict oversight regulations and safety standards in place. The contractor must ensure that repairs eliminate any repeat failures within 30 days, and submissions of detailed repair reports are required post-completion. Work is to be conducted primarily during normal hours, with potential after-hours requirements, while adhering to federal holidays and emergency policies. The contractor is responsible for compliance with OSHA standards and must manage all waste generated during repairs. There are specific performance standards linked to safety, repair efficacy, and timely reporting, with guaranteed rework obligations at no cost for failures. Careful records management following federal regulations is mandated, ensuring protection and accountability over sensitive data and materials associated with the contract. The anticipated period of performance is from May 1 to May 31, 2025.
    Lifecycle
    Title
    Type
    J041--FY25: CRAC Unit System Repair
    Currently viewing
    Sources Sought
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