J045--HVAC Preventative Maintenance Services
ID: 36C25625Q0026Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF256-NETWORK CONTRACT OFFICE 16 (36C256)RIDGELAND, MS, 39157, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Original Source

https://sam.gov/opp/7804321f737243acaea9ee47e7e9b36e/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors to provide HVAC Preventative Maintenance Services for the Veterans Health Care System of the Ozarks located in Fayetteville, Arkansas. The procurement aims to ensure the operational integrity of various HVAC systems, including chillers, cooling towers, and boilers, through preventive maintenance and emergency repair services over a one-year period. This initiative is critical for maintaining safety, compliance with federal regulations, and minimizing disruption to facility operations, thereby supporting the overall functionality of essential systems in healthcare settings. Interested parties must submit their responses by October 10, 2024, and can direct inquiries to Contract Specialist William Shaver at William.Shaver@va.gov or by phone at 601-206-6953.

    Point(s) of Contact
    William ShaverContract Specialist
    (601) 206-6953
    William.Shaver@va.gov
    Files
    Title
    Posted
    36C25625Q0026_1.docx
    The document is a Sources Sought Notice from the Department of Veterans Affairs, seeking HVAC Preventative Maintenance Services for the Veterans Health Care System of the Ozarks located in Fayetteville, Arkansas. The notice falls under solicitation number 36C25625Q0026, with a response deadline set for October 10, 2024. The contracting office is based in Ridgeland, Mississippi, and the designated point of contact for inquiries is Contract Specialist William Shaver. The notice does not involve Recovery Act funds and is categorized under the Product Service Code J045 and the NAICS Code 238220. Interested parties are referred to attached documents for further details. The notice is structured to clarify solicitation requirements and establish a timeline for potential vendors to respond. It serves as an initial call for vendors to express interest and capability to fulfill the specified maintenance service needs, allowing the agency to gauge market interest before proceeding with a formal solicitation.
    36C25625Q0026.pdf
    The Department of Veterans Affairs has issued a Request For Information (RFI) through the Network Contracting Office 16 to gather input from potential vendors regarding HVAC maintenance services for the Veterans Health Care System of the Ozarks in Fayetteville, Arkansas. The RFI aims to identify vendor capabilities, including compliance with manufacturing standards, small business qualifications, and the ability to access original equipment manufacturer (OEM) parts. Respondents are requested to provide detailed information about their manufacturing origins, business size, and contractual qualifications. The scope of work includes preventive maintenance, emergency repair services, and ensuring the operational integrity of HVAC systems, including chillers, cooling towers, and boilers over a one-year period. Contractors must comply with federal regulations, safety standards, and have specific licensing and experience in healthcare settings. The RFI emphasizes the importance of safety, minimal disruption, and maintaining facility operations during maintenance activities. Responses are due by October 10, 2024, with a call for estimates on market pricing to inform procurement strategy. This initiative reflects the VA's commitment to enhancing facility operations and services for veterans while supporting small businesses in the procurement process.
    ATTACHMENT A TABLES.pdf
    The document outlines maintenance requirements and inventory details for various heating, ventilation, and air conditioning (HVAC) equipment across several buildings managed by the government. It includes a comprehensive list of air-cooled scroll chillers, centrifugal water chillers, cooling towers, air handling units, boilers, exhaust hoods, and condensers, detailing manufacturer information, model numbers, serial numbers, and installation years. Each piece of equipment is categorized by its maintenance schedule, indicating quarterly, semi-annual, or annual checks, as well as specific buildings where the units are located. This inventory serves as a critical resource for ensuring that the HVAC systems are properly maintained to meet safety and operational standards required in federal and state projects. The document highlights the importance of regular maintenance for efficient energy use and compliance with regulatory obligations, emphasizing the government's commitment to effective facility management and the overall functionality of essential systems in public infrastructure.
    Lifecycle
    Title
    Type
    J045--HVAC Preventative Maintenance Services
    Currently viewing
    Sources Sought
    Similar Opportunities
    Boiler / Chiller Plant Maintenance Services
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Plant Maintenance Services at the Garland VA Medical Center in Texas. The contractor will be responsible for comprehensive services including testing, inspections, preventative maintenance, corrective repairs, and emergency response for the facility's heating and cooling systems, as detailed in the Statement of Work. This contract is crucial for ensuring the operational efficiency and regulatory compliance of the medical center's facilities, with a base period of one year starting November 15, 2024, and the possibility of four additional one-year extensions. Interested parties should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details.
    Z1DA--578-17-012 Replace AHU Air Handling Units in Building 45 (VA-25-00004335)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of Air Handling Units (AHUs) in Building 45 at the Edward Hines Jr. VA Hospital, identified by Project Number 578-17-012. This project requires contractors to provide labor, materials, and equipment for the HVAC system replacement and associated renovations, with a performance period of 420 calendar days following the Notice to Proceed. The initiative is crucial for enhancing the hospital's infrastructure, ensuring improved air quality and operational efficiency for veteran healthcare services. Interested Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors must attend a mandatory site visit on October 8, 2024, with bids due by October 29, 2024; the estimated contract value ranges from $2 million to $5 million. For further inquiries, contractors can contact Amber Jendrzejek, the Contract Specialist, at Amber.Jendrzejek@va.gov.
    Z2JZ--Replace CLC Air Handling Equipment and Upgrade Controls Bldg. 29 (Construction) (VA-24-00003750) 504-22-107
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor to replace the air handling equipment and upgrade controls for Building 29 at the Thomas E. Creek VA Medical Center in Amarillo, Texas. The project involves the installation of two new air handling units (AHUs) along with associated infrastructure and controls, requiring careful coordination among the contractor, VA staff, and oversight personnel. This initiative is crucial for enhancing the facility's HVAC systems, ensuring compliance with federal regulations, and maintaining optimal conditions for veteran care. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses, with an estimated value between $2 million and $5 million. Interested contractors must contact Nicholas L. Smith at nicholas.smith21@va.gov and ensure they are verified by the Department of Veterans Affairs Center for Verification and Evaluation prior to submitting their proposals, with an invitation for bids expected to be posted around September 26, 2023.
    Z1DA--Sources Sought - Fresh Air Vent Cleaning Minneapolis VAMC
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking vendors for fresh air vent cleaning services at the Minneapolis Veterans Affairs Medical Center (VAMC). The procurement aims to identify capable contractors who can perform the required cleaning of six fresh air intake vents over a 12-month period, ensuring minimal disruption to patient care and adhering to strict safety and security protocols. This service is crucial for maintaining a safe and healthy environment within the medical facility. Interested vendors must submit their contact information and proof of capability to Contracting Officer Joey Bloomer at joseph.bloomer@va.gov by October 15, 2024, as this is a sources sought notice for market research purposes, and no contract awards will be made from this announcement.
    Z2AZ--Project Name: Variable Air Volume (VAV) Box Replacements; Project Number: 317VB3261/28; Station Location: St. Petersburg, Florida, VARO; Project Location: Building 46
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking expressions of interest for a construction-related project at the St. Petersburg Veterans Affairs Regional Office (VARO) in Florida, specifically for the replacement of Variable Air Volume (VAV) boxes. The project involves replacing approximately 117 terminal units and 61 fan terminal units to effectively manage building temperature, ensuring compatibility with the existing Johnson Controls Metasys system, and restoring ceiling conditions post-installation. This opportunity is primarily targeted at Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and Small Businesses (SB), with a deadline for submissions set for October 8, 2024, by 3:00 PM EST. Interested parties must submit a Statement of Intent, verification of business status through the Small Business Administration (SBA), capability statements, and proof of undertaking at least 25% of the project to Dirk Kelley at Dirk.Kelley@va.gov.
    C1DA--AE | 36C25624R0130 | 564-24-901 | Repair FCA Deficiencies in Bldg. 33 and 34
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified architect-engineering firms to address deficiencies in Buildings 33 and 34 at the Veterans Healthcare System of the Ozarks in Fayetteville, Arkansas. The project requires comprehensive design services, including site investigations, design development, cost estimates, and construction documentation, with a focus on achieving ADA compliance and significant improvements such as insulation removal and HVAC assessments. This initiative underscores the federal commitment to enhancing healthcare facilities for veterans while adhering to quality and regulatory standards, with a construction budget estimated between $250,000 and $500,000. Interested firms must submit their qualifications via the SF330 format by November 1, 2024, and can contact Contract Specialist Victor McNair at victor.mcnair@va.gov for further information.
    Y1DA--598-22-151 B170 FG Chilled Water Piping Replacement - POP 12/30/2024-12/29/2025
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for the replacement of fiberglass chilled water piping in Building 170 at the Eugene J. Towbin Veterans Affairs Healthcare Center in North Little Rock, Arkansas. This project, valued between $5 million and $10 million, requires contractors to manage all aspects of labor, materials, and oversight while ensuring minimal disruption to ongoing medical operations. The anticipated contract award date is approximately 30 days after proposal submission, with a performance period of 365 days following the Notice to Proceed. Interested offerors must submit their proposals, including past performance details and safety records, to Contract Specialist Julius Jones at Julius.Jones@va.gov by the specified deadlines, and must be registered in the System for Award Management (SAM).
    6515--564-25-1-082-0001 Patient Lifts, Station 564. VHSO Fayetteville AR (VA-24-00051228)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the installation and replacement of patient lifts at the Veterans Healthcare System of the Ozarks in Fayetteville, Arkansas, under solicitation number 36C25624Q1378. The project requires contractors to provide all necessary labor, materials, and resources to install advanced ceiling lifts that comply with stringent safety and operational standards, thereby enhancing patient care and facilitating safe patient transfers. This procurement is particularly significant as it aims to improve healthcare delivery within the VA system, ensuring compliance with federal safety regulations and standards. Interested parties must submit their proposals by September 26, 2024, at 16:00 CST, and can direct inquiries to Contract Officer Ricky Weaver at ricky.weaver2@va.gov or by phone at 601-951-3715.
    HMO HVAC VRF Preventive Maintenance Service
    Active
    State, Department Of
    The U.S. Department of State is preparing to solicit bids for preventive maintenance services for Variable Refrigerant Flow (VRF) equipment at the American Consulate in Hermosillo, Mexico. The contractor will be responsible for providing all necessary labor, materials, and equipment to ensure the proper functioning of the HVAC systems on the consulate compound. This maintenance service is crucial for maintaining a comfortable and operational environment within the consulate facilities. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their proposals electronically once the solicitation is officially released. For further inquiries, potential bidders can contact Michael K. Fogo or Esperanza Durazo at the provided email addresses or phone numbers.
    HVAC, Repair and Maintenance for Fort Drum, NY
    Active
    Dept Of Defense
    Presolicitation DEPT OF DEFENSE DEPT OF THE ARMY is seeking multiple vendors for HVAC repair and maintenance service on Fort Drum, NY. This service is used to ensure the proper functioning of refrigeration, air conditioning, and air circulating equipment. The vendors will enter into a Blanket Purchase Agreement (BPA) that will be evaluated annually and may remain in place for up to five years. Interested parties must be registered with the System for Award Management (SAM) under NAICS Code 238220. Please respond via email with intent to participate.