Z1MG--SOLAR PV SYSTEM PMIR - Base Period + 4 OY [605] | POP: (06/01/2025 - 09/30/2029)
ID: 36C26225Q0849Type: Combined Synopsis/Solicitation
AwardedJun 4, 2025
$4.2K$4,200
AwardeeCAMS RENEWABLE SERVICES, LLC HOUSTON 77002
Award #:36C26225P1373
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Solar Electric Power Generation (221114)

PSC

MAINTENANCE OF EPG FACILITIES - SOLAR (Z1MG)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/0a50c4e8db1c466f8c3ece718d474330/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes for Solar Photovoltaic System Preventive Maintenance Inspection and Repair (PMIR) services at the VA Loma Linda Healthcare System (VALLHCS), with a contract period starting June 1, 2025, and extending through four optional one-year periods. The procurement aims to ensure optimal performance and maintenance of the facility's solar PV system, which includes five solar arrays with a total capacity of 1.421 MW-DC, requiring qualified contractors to provide comprehensive management, maintenance, and reporting services. This initiative underscores the VA's commitment to sustainability and efficient energy management while fostering small business participation, specifically set aside for small businesses under FAR 19.5. Interested parties must submit their quotations by May 28, 2025, to the Contracting Officer, Norman Napper-Rogers, at Norman.Napper-Rogers@va.gov, with a total budget of $32,500 allocated for this project.

    Point(s) of Contact
    Norman Napper-RogersContracting Officer
    (602) 795-4170
    Norman.Napper-Rogers@va.gov
    Files
    Title
    Posted
    36C26225Q0849_1.docx
    The solicitation 36C26225Q0849, issued by the VA Loma Linda Healthcare System, seeks quotes for Solar Photovoltaic System Preventive Maintenance Inspection and Repair (PMIR) services, with a total budget of $32,500. Maintenance will cover one base period and four one-year options, starting from June 1, 2025. The project is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and adheres to specific federal guidelines designed for ensuring small business participation. The contractor must provide comprehensive management and maintenance services to ensure optimal system performance of five solar arrays currently installed. This includes regular inspections, maintenance reports, and emergency response protocols. Contractors are required to have specific qualifications, including relevant experience and safety certifications. Additional stipulations include adherence to government safety protocols, background checks, and a site-specific safety plan. Submissions must include a detailed quote by the response deadline of May 16, 2025. The award will be based on a comparative evaluation favoring lower costs and past performance. This RFP underscores the VA's commitment to maintaining sustainable energy solutions while fostering veteran entrepreneurship through designated contract opportunities.
    36C26225Q0849_2.docx
    The Department of Veterans Affairs is issuing an amended solicitation (36C26225Q0849) for Solar Photovoltaic (PV) System Preventive Maintenance Inspection and Repair (PMIR) services at the VA Loma Linda Healthcare System (VALLHCS). This solicitation, set aside for small businesses, seeks to replace an earlier service-disabled veteran-owned small business set-aside. The contract encompasses a base period from June 1, 2025, to September 30, 2025, with the potential for four additional one-year option periods. Interested parties are required to submit quotations by May 26, 2025, which must include details about their technical capabilities and compliance with the Statement of Work (SOW). The SOW outlines the service contractor's responsibilities including system management, preventative maintenance inspections, remedial repairs, and compliance with safety regulations. Contractors must have qualified personnel with specific experience in solar PV systems, and provide regular performance reports. The proposal evaluation will focus on price and past performance, ensuring that bids are competitive and meet all technical requirements. This project aims to ensure the effective maintenance and performance of the 1.421 MW-DC solar PV system at the VALLHCS, demonstrating the VA's commitment to sustainability and efficient energy management.
    36C26225Q0849.docx
    The Department of Veterans Affairs (VA) is seeking information from qualified Service-Disabled Veteran Owned Small Businesses and other small businesses for solar photovoltaic (PV) maintenance services at the VA Loma Linda Healthcare System. This Sources Sought Notice serves as a market research tool rather than a solicitation. The objective is to identify interested vendors with experience in managing solar PV systems for a period extending from June 1, 2025, through September 30, 2029. The contractor will be responsible for comprehensive maintenance services including system management, monitoring performance via a Data Acquisition System (DAS), preventative maintenance, training, and addressing technical issues. Specific requirements include maintaining a qualified workforce, adhering to safety standards, and providing regular reports on system performance. The VA has existing solar arrays with a total capacity of 1.421 MW-DC and is seeking continuity of services following the expiration of previous maintenance contracts. The anticipated period of performance encompasses one base year and four optional years, with provisions for the government to unilaterally extend the contract. Potential bidders must demonstrate their capabilities, qualifications, and experience relevant to the solar PV maintenance services outlined in the notice, ensuring that they fulfill all operational and safety standards required by the VA.
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