Z1MG--SOLAR PV SYSTEM PMIR - Base 4 OY [605] | POP: (05/01/2025 - 09/30/2025)
ID: 36C26225Q0849Type: Sources Sought
AwardedJun 4, 2025
$4.2K$4,200
AwardeeCAMS RENEWABLE SERVICES, LLC HOUSTON 77002
Award #:36C26225P1373
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Solar Electric Power Generation (221114)

PSC

MAINTENANCE OF EPG FACILITIES - SOLAR (Z1MG)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/91dda4b24ced470ba78280a78e788b7b/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes for Solar Photovoltaic System Preventive Maintenance Inspection and Repair (PMIR) services at the VA Loma Linda Healthcare System (VALLHCS), with a contract period starting June 1, 2025, and extending through four optional one-year periods. The procurement aims to ensure optimal performance and maintenance of the facility's solar PV system, which includes five solar arrays with a total capacity of 1.421 MW-DC, requiring qualified contractors to provide comprehensive management, maintenance, and reporting services. This initiative underscores the VA's commitment to sustainability and efficient energy management while fostering small business participation, specifically set aside for small businesses under FAR 19.5. Interested parties must submit their quotations by May 28, 2025, to the Contracting Officer, Norman Napper-Rogers, at Norman.Napper-Rogers@va.gov, with a total budget of $32,500 allocated for this project.

    Point(s) of Contact
    Norman Napper-RogersContracting Officer
    (602) 795-4170
    Norman.Napper-Rogers@va.gov
    Files
    Title
    Posted
    36C26225Q0849_1.docx
    The solicitation 36C26225Q0849, issued by the VA Loma Linda Healthcare System, seeks quotes for Solar Photovoltaic System Preventive Maintenance Inspection and Repair (PMIR) services, with a total budget of $32,500. Maintenance will cover one base period and four one-year options, starting from June 1, 2025. The project is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and adheres to specific federal guidelines designed for ensuring small business participation. The contractor must provide comprehensive management and maintenance services to ensure optimal system performance of five solar arrays currently installed. This includes regular inspections, maintenance reports, and emergency response protocols. Contractors are required to have specific qualifications, including relevant experience and safety certifications. Additional stipulations include adherence to government safety protocols, background checks, and a site-specific safety plan. Submissions must include a detailed quote by the response deadline of May 16, 2025. The award will be based on a comparative evaluation favoring lower costs and past performance. This RFP underscores the VA's commitment to maintaining sustainable energy solutions while fostering veteran entrepreneurship through designated contract opportunities.
    36C26225Q0849_2.docx
    The Department of Veterans Affairs is issuing an amended solicitation (36C26225Q0849) for Solar Photovoltaic (PV) System Preventive Maintenance Inspection and Repair (PMIR) services at the VA Loma Linda Healthcare System (VALLHCS). This solicitation, set aside for small businesses, seeks to replace an earlier service-disabled veteran-owned small business set-aside. The contract encompasses a base period from June 1, 2025, to September 30, 2025, with the potential for four additional one-year option periods. Interested parties are required to submit quotations by May 26, 2025, which must include details about their technical capabilities and compliance with the Statement of Work (SOW). The SOW outlines the service contractor's responsibilities including system management, preventative maintenance inspections, remedial repairs, and compliance with safety regulations. Contractors must have qualified personnel with specific experience in solar PV systems, and provide regular performance reports. The proposal evaluation will focus on price and past performance, ensuring that bids are competitive and meet all technical requirements. This project aims to ensure the effective maintenance and performance of the 1.421 MW-DC solar PV system at the VALLHCS, demonstrating the VA's commitment to sustainability and efficient energy management.
    36C26225Q0849.docx
    The Department of Veterans Affairs (VA) is seeking information from qualified Service-Disabled Veteran Owned Small Businesses and other small businesses for solar photovoltaic (PV) maintenance services at the VA Loma Linda Healthcare System. This Sources Sought Notice serves as a market research tool rather than a solicitation. The objective is to identify interested vendors with experience in managing solar PV systems for a period extending from June 1, 2025, through September 30, 2029. The contractor will be responsible for comprehensive maintenance services including system management, monitoring performance via a Data Acquisition System (DAS), preventative maintenance, training, and addressing technical issues. Specific requirements include maintaining a qualified workforce, adhering to safety standards, and providing regular reports on system performance. The VA has existing solar arrays with a total capacity of 1.421 MW-DC and is seeking continuity of services following the expiration of previous maintenance contracts. The anticipated period of performance encompasses one base year and four optional years, with provisions for the government to unilaterally extend the contract. Potential bidders must demonstrate their capabilities, qualifications, and experience relevant to the solar PV maintenance services outlined in the notice, ensuring that they fulfill all operational and safety standards required by the VA.
    Similar Opportunities
    J061--UPS IT Battery Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide UPS IT Battery Maintenance Services for the Gulf Coast Veterans Health Care System, specifically in Biloxi, MS, and Pensacola, FL. The contract encompasses preventive maintenance and emergency services for UPS systems, including 24/7 support with a four-hour response time, and requires two annual IEEE-450 Preventative Maintenance Inspections. This service is crucial for ensuring the reliability of power distribution equipment that supports critical healthcare operations for veterans. Interested parties must attend a mandatory site visit on December 18, 2025, at 10:00 a.m. CT, with offers due by December 19, 2025, at 10:00 a.m. CT. For inquiries, contact Contracting Officer Danette R. Impey at Rene.Impey@va.gov.
    J061--636-26-1-5058-0029 - Service - UPS Maintenance - NWI
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking quotes for Uninterruptible Power Supply (UPS) maintenance services for the Nebraska Western Iowa VA Healthcare System located in Omaha, NE. This procurement, designated as a combined synopsis/solicitation (36C26326Q0162), requires contractors to provide semiannual preventive maintenance, battery replacement, and full-service repair for various UPS units, with a focus on compliance with industry standards and manufacturer recommendations. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and will span a base period from January 1, 2026, to December 31, 2030, with quotes due by December 17, 2025, at 5:00 PM CST. Interested parties should submit their quotes via email to Contract Specialist James Miller at james.miller4@va.gov.
    J061--Generator Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide generator maintenance services at the Clement J. Zablocki Medical Center in Milwaukee, WI. The procurement involves a comprehensive service contract for the maintenance, inspection, and testing of generators and automatic transfer switches (ATS), spanning a base year and four option years from February 1, 2026, to January 31, 2031. This maintenance is critical for ensuring the reliability and safety of the medical center's power infrastructure, which supports essential operations. Interested contractors should contact Derrick A. Paquette at Derrick.Paquette@va.gov for further details, and note that the solicitation does not extend the offer due date.
    Boiler / Chiller Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract, set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), encompasses a range of services including testing, inspections, preventative maintenance, corrective repairs, and emergency services over a base year and four one-year option periods, extending from March 2026 to March 2031. These services are critical for ensuring the safe and efficient operation of the facility's heating and cooling systems, which are vital for patient care and operational continuity. Interested contractors should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details, and must adhere to specific requirements outlined in the solicitation, including the provision of a qualified project coordinator and certified technicians.
    J059--Audio Visual Preventative Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor for the sole source procurement of preventative and unscheduled maintenance for the Audio/Visual (A/V) system located at the Martinsburg Office of Emergency Management. The primary objective is to ensure the functionality and reliability of the A/V system across three conference rooms (208, 212, and 221) through a structured preventative maintenance cycle, which includes inspections, firmware updates, and troubleshooting support. This A/V system is critical for displaying situational awareness information during emergencies, and the original installer, Colossal Contracting LLC, possesses the proprietary knowledge and warranties necessary for its maintenance. The contract, identified by solicitation number 36C24526Q0176, will be a firm fixed-price agreement for one base year, with an anticipated performance period from February 15, 2026, to February 14, 2027. Interested parties can reach out to Cassie White at cassie.white@va.gov for further information.
    J061--Generator Maint
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Caterpillar Generator Maintenance services at the Minneapolis VA Health Care System. This procurement is a total Small Business set-aside, requiring qualified contractors to provide preventative maintenance, OEM parts, and certified technicians for comprehensive inspections, oil and filter changes, cooling system maintenance, and valve train adjustments. The contract includes a base year from February 1, 2026, to January 31, 2027, with the possibility of two option years, emphasizing compliance with various FAR and VAAR clauses, including limitations on subcontracting. Interested offerors must submit quotes and technical questions via email to Contract Specialist Robert Bennett by December 16, 2025, and quotes are due by December 23, 2025, at 4:00 PM.
    Advanced Laser Services VA Loma Linda HealthCare Systems
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified vendors to provide Advanced Laser Services for the VA Loma Linda Health Care System in California. The procurement aims to identify Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, and other small businesses capable of supplying KTP/CO2/VBeam laser services, including the provision and maintenance of laser equipment, trained technicians, and emergency service availability. This initiative is crucial for supporting surgical procedures within the healthcare system, ensuring high-quality patient care. Interested parties must submit a capabilities statement by December 23, 2025, and should be registered in the System for Award Management (SAM) and, if applicable, the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry. For further inquiries, contact Jordan Alonzo at jordan.alonzo@va.gov or call 505-767-6094.
    R408--VISN 2 Bronx ESPC Project Facilitator Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking Project Facilitator (PF) Services to support the VISN 2 Bronx Veterans Affairs Medical Center (VAMC) Energy Savings Performance Contract (ESPC). The selected contractor will be responsible for providing Measurement and Verification (M&V) Report reviews, project tracking, and documentation of meeting minutes over a five-year period, which includes one base year and four option years. This procurement is particularly significant as it aligns with the VA's commitment to energy efficiency and sustainability initiatives. The anticipated contract, which will be awarded directly to EMP2 Inc., a Service-Disabled Veteran-Owned Small Business (SDVOSB), is expected to commence on September 25, 2025, and conclude on September 24, 2030, with the possibility of an earlier start. Interested parties can contact Contracting Officer Joseph Senkovich at Joseph.Senkovich2@va.gov or by phone at 813-903-4476 for further information.
    J065--Varian Hardware & Software Full-scale PMI for ARIA & Eclipse Systems
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for a service contract to provide comprehensive support for Varian hardware and software, specifically for the ARIA and Eclipse systems, at the Veterans Affairs Medical Center in Los Angeles, CA. The contract aims to ensure optimal performance and reliability of critical Linear Accelerator (LINAC) systems, which are vital for delivering high-quality radiation oncology treatments to veterans. This procurement includes a base period from March 25, 2026, to March 24, 2027, with four additional one-year options, and proposals are due by December 29, 2025, at 17:00 MST. Interested parties should direct inquiries and submissions to Contract Specialists Jamie Elbedawi and Kyle Cipra via email, adhering to the specified guidelines and deadlines.
    J061--FY 26 Services (Base+?) - NYH Triennial Electrical Power Distribution System Maintenance and Testing
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified businesses to provide Triennial Electrical Power Distribution System Maintenance and Testing services for the New York Harbor VA Medical Center. The procurement includes one base year of services in 2026, with the potential for four additional option years, requiring licensed professionals experienced in electrical testing and maintenance in accordance with ANSI/NETA MTS and VHA Directive 1028. Interested parties must submit their company information, business type, capability statement, and subcontracting plans by December 19th, 2025, at 12:00 pm EST, via email to Contract Specialist Nathan Northrup at nathan.northrup@va.gov. The NAICS code for this opportunity is 811310, with a small business size standard of $12.5 million.