J061--636-26-1-5058-0029 - Service - UPS Maintenance - NWI
ID: 36C26326Q0162Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRIC WIRE AND POWER DISTRIBUTION EQUIPMENT (J061)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/ab67995764744f4ba34a12c73f328934/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking quotes for Uninterruptible Power Supply (UPS) maintenance services for the Nebraska Western Iowa VA Healthcare System located in Omaha, NE. This procurement, designated as a combined synopsis/solicitation (36C26326Q0162), requires contractors to provide semiannual preventive maintenance, battery replacement, and full-service repair for various UPS units, with a focus on compliance with industry standards and manufacturer recommendations. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and will span a base period from January 1, 2026, to December 31, 2030, with quotes due by December 17, 2025, at 5:00 PM CST. Interested parties should submit their quotes via email to Contract Specialist James Miller at james.miller4@va.gov.

    Point(s) of Contact
    James MillerContract Specialist
    319-338-0581 x635987
    james.miller4@va.gov
    Files
    Title
    Posted
    36C26326Q0162 0001_1.docx
    The Department of Veterans Affairs (VA) has issued an amendment to Solicitation 36C26326Q0162 for UPS Maintenance services at the Nebraska Western Iowa VA Healthcare System in Omaha, NE. This combined synopsis/solicitation, set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC), has been extended to December 17, 2025, at 5:00 PM CST. The amendment includes answers to previously submitted questions. Quotes must be emailed to the Contract Specialist, James Miller, at james.miller4@va.gov by the extended deadline. The contracting office is located in Coralville, IA, and the NAICS code for this service is 811310.
    36C26326Q0162_1.docx
    The Department of Veterans Affairs (VA) is soliciting quotes for UPS maintenance services for the Nebraska Western Iowa Healthcare System. This is a combined synopsis/solicitation, 36C26326Q0162, issued as a Request for Quotes (RFQ) under Simplified Acquisition Procedures (FAR Part 13). The procurement is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) with NAICS code 811310 and a size standard of $13 million. The contract will be a firm fixed-price base plus four option years, with a performance period from January 1, 2027, to December 31, 2030. Prospective offerors must be registered in SAM.gov. Technical questions are due by December 4, 2025, and quotes must be emailed to James Miller (james.miller4@va.gov) by December 11, 2025, at 10:00 AM CST.
    36C26326Q0162.pdf
    This government solicitation, 36C26326Q0162, issued by the Department of Veterans Affairs, outlines a Request for Proposal (RFP) for Uninterruptible Power Supply (UPS) maintenance services. The contract covers semiannual preventive maintenance, battery replacement, and full-service repair for various UPS units across multiple VA facilities in Nebraska and Iowa. The base contract, with four option years, runs from January 1, 2026, to December 31, 2030. Key requirements include contractor qualifications (certified dealer, 5+ years' experience), adherence to manufacturer recommendations and industry standards (NFPA 70B, NETA MTS, NECA 411), 24/7 technical support with a 4-hour response time for repairs, and specific documentation requirements for services performed. The solicitation also details administrative data, contract clauses, and general requirements for contractor conduct, safety, and security while on VA premises. It is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).
    P07 WD 2015-5005.pdf
    The document outlines a federal government Request for Proposal (RFP) related to various services and supplies. It details several line items, including requirements for different types of equipment, maintenance, and support services. Key sections address general requirements, specific technical specifications for items like "UNINTERRUPTIBLE POWER SUPPLY (UPS)" and "NETWORK SWITCHES," and associated deliverables. The RFP also covers quality assurance, packaging, and delivery instructions. Furthermore, it specifies administrative procedures, evaluation criteria, and contract clauses relevant to federal acquisitions. The document emphasizes adherence to federal regulations and standards, ensuring comprehensive coverage of the procurement process from solicitation to contract award.
    S02 RFQ_36C26326Q0162 0001.pdf
    The Department of Veterans Affairs (VA) Network Contracting Office 23 has issued an amendment (0001) to solicitation 36C26326Q0162 for UPS Maintenance services for the Nebraska Western Iowa VA Healthcare System in Omaha, NE. This amendment extends the deadline for offer receipt to December 17, 2025, at 5:00 PM CST. The solicitation is a combined synopsis/solicitation for commercial items. The amendment also includes answers to questions from potential offerors. Quotes must be emailed to james.miller4@va.gov by the new closing date and time. All other terms and conditions of the original solicitation remain unchanged. The purpose of this amendment is to provide clarifications and extend the bidding period for interested contractors.
    UPS Maintenance Questions and answers.pdf
    This document outlines questions and answers regarding RFP NWI-36C26326Q0162 for UPS maintenance. Key points include site visit scheduling, contractor qualifications (certified provider of Vertiv/Liebert UPS units, 5 years experience, knowledgeable in NFPA 70B, NETA MTS, NECA 411), and battery replacement specifics. Bids must include battery costs, with current batteries from 9/2022 and a 4-year replacement cycle for most units (excluding small APC units). UL-listed equivalent batteries are acceptable. Runtime tests are acceptable for battery capability, and zero downtime is preferable for testing. All IT closets/TRs and UPS units are connected to generator-supported power. The contractor is responsible for proposing and purchasing a spare parts list. Emergency service calls require no lead time, while non-emergency escorts require 24 hours notice. Escorts are required until the contractor is vetted and has a PIV card.
    Lifecycle
    Title
    Type
    J061--UPS Maintenance - NWI
    Currently viewing
    Combined Synopsis/Solicitation
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