NRCS MEETING SPRINGDALE, AR
ID: 12FPC425Q0004Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/e6ea8a16d7904f56b74058c72715bb06/view
Timeline
    Description

    The U.S. Department of Agriculture (USDA), through the Natural Resource Conservation Service (NRCS), is seeking quotes for a meeting to be held in Springdale, Arkansas, from December 2-4, 2024, accommodating approximately 275 participants. The procurement requires a secure hotel with 200 lodging rooms, compliant meeting space, catering services for two lunches and refreshments, as well as audio-visual support for virtual connections. This opportunity is crucial for facilitating a government-organized training session while adhering to federal guidelines and ensuring a conducive environment for participants. Interested vendors must submit their quotes by November 19, 2024, and direct any inquiries to Kristina Baker at kristina.baker@usda.gov or Oriel Velez at oriel.velez@usda.gov.

    Point(s) of Contact
    KRISTINA BAKER
    KRISTINA.BAKER@USDA.GOV
    Ms. Oriel Velez
    oriel.velez@usda.gov
    Files
    Title
    Posted
    S01 Combined Synopsis and Solicitation Springdale AR FINAL.pdf
    The U.S. Department of Agriculture (USDA), through the Natural Resource Conservation Service (NRCS), is soliciting quotes under solicitation number 12FPC425Q0004 for an employee meeting in Springdale, Arkansas, scheduled for December 2-4, 2024. The objective is to obtain conference space capable of accommodating approximately 275 participants, including provisions for lodging, meals, refreshments, and audio-visual equipment. The request is for a firm fixed price and will utilize procedures outlined in the Federal Acquisition Regulation (FAR). Potential offerors must meet specific technical criteria—including providing a facility brochure, layout of conference space, acknowledgment of lodging rates compliant with federal standards, and certification of safety standards. Quotes must be submitted by November 19, 2024, with responses evaluated based on technical acceptability and price, with awards going to the lowest price meeting all requirements. The document is structured to clearly define submission instructions, eligibility criteria, and mandatory compliance with FAR clauses, reflecting the federal government's commitment to transparency and equal opportunity in procurement processes. This solicitation exemplifies how federal agencies manage contracts for services necessary to support their operational functions while adhering to regulations designed to ensure fair competition and safeguard federal interests.
    S01 SOW - FY25 State Operational Meeting NRCS - Arkansas - FINAL.pdf
    The USDA NRCS is organizing the Arkansas State Operational Meeting in Springdale, Arkansas, from December 2-4, 2024, for approximately 275 participants. The event requires a secure hotel with 200 lodging rooms and adequate meeting space compliant with ADA regulations. The hotel must be FEMA-approved, provide complimentary parking, and block rooms at the federal per diem rate of $110. Participants will be responsible for their own lodging reservations and will incur costs for any additional services. Catering includes two lunches and light refreshments for all attendees during the meeting days, emphasizing the need for a variety of food options. Audio-visual requirements for the event include reliable equipment and a technician to support virtual connections, alongside ample power and Wi-Fi access. The facility should accommodate space for breakout sessions and provide necessary materials in a secure area. This RFP focuses on securing appropriate facilities and services for a government-organized training session while ensuring compliance with federal guidelines and offering a conducive environment for participants.
    Lifecycle
    Title
    Type
    NRCS MEETING SPRINGDALE, AR
    Currently viewing
    Combined Synopsis/Solicitation
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