W099--Provide Air Conditioner (Chiller) Lease to the Minneapolis VA Health Care System
ID: 36C26325Q0661Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Original Source

https://sam.gov/opp/a45d2b7407e3496f94115e3c456dee13/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for the lease of air conditioning units (chillers) for the Minneapolis VA Health Care System, specifically for Building 222. The procurement involves providing a 12-ton and a 25-ton self-contained air conditioning unit, along with necessary duct components, to ensure reliable temporary cooling until a permanent system is established. This initiative is crucial for maintaining service continuity in veterans' healthcare, with a total contract value estimated at approximately $40 million. Interested vendors must submit their offers by May 2, 2025, and can direct inquiries to Contract Specialist Theresa (Tess) Thunder at theresa.thunder@va.gov or by phone at 701-239-3700.

    Point(s) of Contact
    Theresa (Tess) ThunderContract Specialist
    (701) 239-3700
    theresa.thunder@va.gov
    Files
    Title
    Posted
    36C26325Q0661.docx
    The Department of Veterans Affairs, Network Contracting Office 23, is issuing a presolicitation notice for leasing two portable air conditioner units (Chillers) for the Minneapolis VA Health Care System. This procurement falls under NAICS code 532490, which pertains to commercial machinery and equipment rental and leasing, with a size standard of $40 million. Interested vendors should monitor the official site for the solicitation package and related updates. All inquiries must be submitted in writing to the designated Contract Specialist, Theresa Thunder, via email, as phone inquiries are not permitted. The notice clarifies that it does not mandate the government to award a contract or incur costs for proposal preparation. To be eligible for contract award, potential offerors must be registered in the System for Award Management (SAM). The notice emphasizes that further information will only be available following the release of the formal solicitation package. This initiative illustrates the VA's ongoing commitment to ensuring operational readiness and effectiveness in its facilities.
    S02 Air Conditioner Lease MLPS 36C26325Q0661.docx
    The document outlines a request for proposals (RFP) issued by the Department of Veterans Affairs for leasing air conditioning units (chillers) for the Minneapolis VA Health Care System. The contract entails a base period and two option years, focusing on providing temporary cooling for a specific building until a permanent system is in place. It requires the delivery of specific self-contained air conditioning units and duct components, with strict guidelines on performance, maintenance, and invoicing. Contractors are obligated to respond promptly to equipment failures and ensure compliance with various contractual clauses, including payment terms and conditions. The total award amount for this acquisition is approximately $40 million, and it emphasizes the importance of utilizing small business contracts, including those owned by veterans. The main objective is to ensure a reliable temporary cooling solution while adhering to federal guidelines and ensuring service continuity for veterans’ healthcare. The document specifies key contract management aspects, including invoicing procedures, warranty conditions, and performance expectations to facilitate a successful partnership between the VA and chosen contractors.
    S06 Air Conditioner Unit MLPS 36C26325Q0661 0001.docx
    The document pertains to an amendment of a solicitation for a chiller lease project involving the Department of Veterans Affairs. The key purpose of this amendment is to extend the deadline for offers until May 2, 2025, while also addressing vendor inquiries and providing edits to the Statement of Work (SOW). The SOW outlines the contractor’s obligations to lease and provide specific cooling units and accessories for the Minneapolis VA Health Care System, specifically for Building 222. The project involves delivering a 12-ton and a 25-ton self-contained air conditioning unit along with flexible ducts and collars. The primary contract period begins June 1, 2025, and ends April 30, 2026, with the potential for two additional option years. The document specifies technical requirements, such as power specifications and maintenance responsibilities, including a rapid response time for service failures. The amendment reflects the Department's transparency and commitment to ensuring that vendors have clarity on project requirements and expectations, ultimately facilitating an informed bidding process.
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