PACS Maintenance for Unity Healing Center
ID: 75H71525Q00011Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENASHVILLE AREA INDIAN HEALTH SVCNASHVILLE, TN, 37214, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

IT AND TELECOM - SECURITY AND COMPLIANCE AS A SERVICE (DJ10)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/380c2792adfa4b34890329f89520a582/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for maintenance services for the access control system at the Unity Healing Center in Cherokee, North Carolina. The contract aims to support the IHS HSPD-12 security system, utilizing Personal Identity Verification (PIV) cards to manage secure access across the facility, which serves adolescents and requires compliance with security standards. The selected contractor will be responsible for preventive maintenance, emergency services, and necessary repairs, including the installation of new card readers, under a firm fixed-price contract with four option years. Interested vendors should contact Andrew Rhoades at Andrew.Rhoades@ihs.gov for further details, and must comply with the Indian Small Business Economic Enterprise (ISBEE) set-aside requirements and wage determinations outlined in the associated documents.

    Point(s) of Contact
    Andrew Rhoades
    Andrew.Rhoades@ihs.gov
    Files
    Title
    Posted
    75H71525Q00011.pdf
    The document outlines a Request for Proposal (RFP) for maintenance services for the access control system at Unity Healing Center (UHC) in Cherokee, NC, operated by Indian Health Services. The facility, which accommodates adolescents, requires regular maintenance to ensure compliance with security standards and effective operational functionality. The contract's objective is to support the IHS HSPD-12 security system using Personal Identity Verification (PIV) cards, ensuring secure access management across the campus. It encompasses the maintenance of various system components, including Lenel access panels, software, and card readers. The selected contractor is responsible for providing preventive maintenance, emergency services, and necessary repairs, including installation of new card readers. The contract will be a firm fixed-price arrangement with four option years, evaluated based on the lowest price that meets technical requirements. Invoicing must be submitted electronically, adhering to specific guidelines outlined in the document. This RFP emphasizes the government's commitment to ensuring security at UHC, demonstrating the importance of maintaining advanced access control systems in residential treatment facilities for youth.
    Attachment 1 - Floor Plans.pdf
    The Unity Healing Center blueprint outlines the layout of its first floor and basement levels, detailing various rooms designated for different purposes, such as multi-purpose areas, bedrooms, offices, and clinical supervision. The document lists several crucial spaces, including directorial offices, counseling rooms, wellness and cultural rooms, and essential service areas like laundry and IT infrastructure. Additionally, it indicates the installation and repair requirements for access readers throughout the center, highlighting security measures for entrances, exits, and sensitive areas like medical records and biohazard rooms. The overall structure emphasizes the facility's commitment to providing comprehensive services in a secure environment, essential for its operational effectiveness and compliance with safety standards. This document likely serves as a foundational layout for government RFPs, federal grants, and local/state funding applications related to health and wellness initiatives.
    Attachment 2 - IHS IEE Form.pdf
    The Indian Health Service (IHS) has issued a representation form under the Buy Indian Act, aimed at certifying that the Offeror qualifies as an "Indian Economic Enterprise." This includes self-certification that the entity meets eligibility criteria at the offer submission, contract award, and during the contract performance period. Offerors must immediately notify the Contracting Officer if they fail to meet these requirements at any time. The document emphasizes that individual contracting officers may request proof of eligibility before awarding contracts. Submitting false information can lead to legal consequences under various U.S. laws. The form includes sections for the name of the 51% owner, the certifying signature, the name of the federally recognized tribal entity, business name, and DUNS number, reinforcing the importance of accurate self-representation for securing awarded contracts through the Buy Indian Act.
    Attachment 3 - WD 2015-4417.pdf
    The document details Wage Determination No. 2015-4417, issued under the U.S. Department of Labor's Service Contract Act (SCA), outlining minimum wage requirements for contractors and their employees working in North Carolina. It specifies that contracts under the SCA must adhere to the minimum wage standards set by Executive Orders 14026 and 13658, which mandate a minimum hourly wage of $17.75 and $13.30, respectively, dependent on contract renewal and initiation dates. The wage determination includes a comprehensive list of occupations and their corresponding hourly rates as well as fringe benefits, emphasizing compliance for contracted services. It notably requires contractors to provide health and welfare benefits, vacation, and paid sick leave in accordance with federal regulations. The document also addresses the conformance process for occupations not explicitly listed, ensuring proper classification and compensation for the workers involved. Overall, this wage determination aims to regulate fair compensation for services rendered to the government, enhancing worker rights and protections in federal contracting.
    Q and A.pdf
    The document addresses a government solicitation regarding the access control system utilized by the Unity Healing Center. It confirms that the center does not use Gallagher products, instead utilizing LS Entry Point software and OnGuard 8.0 for their PIV card enrollment. The center requires an upgrade to the latest OnGuard version 8.3 due to the end-of-life status of their current version. Maintenance needs include annual service and minimal remedial maintenance, with only one service call recorded in FY24. For remedial work, the center expects a response in 1-2 business days, and they do not maintain any spare critical hardware components on-site. The responses provide essential clarifications and expectations for potential vendors submitting proposals, emphasizing the need for software upgrades, annual service contracts, and timely response to service requests, all critical for a successful bidding process for the specified access control enhancements.
    Lifecycle
    Title
    Type
    PACS Maintenance for Unity Healing Center
    Currently viewing
    Combined Synopsis/Solicitation
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