Request for Information at Portland Area Indian Health Center Upgrade/New CCTV & CAS
ID: 75H71326Q00009Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEINDIAN HEALTH SERVICEPORTLAND, OR, 97209, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

MODIFICATION OF EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS (K063)

Original Source

https://sam.gov/workspace/contract/opp/2e563402ba96474aa2ac304d5df43366/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking information from qualified vendors for the upgrade and installation of Closed-Circuit Television (CCTV) and Card Access Systems (CAS) at two facilities in the Portland area. The objective of this Request for Information (RFI) is to gather insights on available solutions, technical specifications, pricing structures, and vendor qualifications to assist in the development of a potential future solicitation for these security enhancements. These upgrades are critical for compliance with pharmacy security regulations and to improve overall facility monitoring and incident response capabilities. Interested vendors should submit their responses electronically to Sheila Sells at Sheila.Sells@ihs.gov by December 18, 2025, with all submissions required in PDF format.

    Point(s) of Contact
    Sheila Sells
    (503) 414-5523
    Sheila.Sells@ihs.gov
    Files
    Title
    Posted
    ATTACHMENT 1 - Draft PWS Pharmacy CCTV and CAS.pdf
    This Performance Work Statement (PWS) outlines the requirements for upgrading and installing Closed-Circuit Television (CCTV) security camera and Card Access Systems (CAS) at two Portland Area Indian Health Service (IHS) pharmacy facilities: Yakama Service Unit (WA) and Fort Hall Service Unit (ID). The project ensures compliance with Indian Health Manual Part 3, Chapter 7 – Pharmacy, Sections 3-7.7 Pharmacy Security. The Yakama facility requires an upgrade to its obsolete systems, while Fort Hall needs a new installation. The contractor must provide all labor, materials, and services to deliver fully functional, compliant systems by March 1, 2026, including comprehensive documentation, training, and a 5-year warranty and maintenance agreement. The PWS details specific performance objectives, standards for both locations (including camera resolution, storage, and backup power), and a Quality Assurance Surveillance Plan to monitor performance across all project phases.
    ATTACHMENT 2 - IHS IEE Representation Form.pdf
    The Indian Health Service (IHS) requires potential contractors to self-certify as an “Indian Economic Enterprise” (IEE) under the Buy Indian Act (25 U.S.C. 47) for solicitations, sources sought, RFIs, and subsequent contracts. This form, from the Department of Health & Human Services, ensures compliance with HHSAR 326.601, mandating IEE status at the time of offer, contract award, and throughout performance. Contractors must notify the Contracting Officer immediately if they no longer meet eligibility. Documentation of eligibility may be required, and false information is punishable under 18 U.S.C. 1001 and 31 U.S.C. 3729-3731. Successful Offerors must also be registered with the System of Award Management (SAM). The form includes a representation section for the Offeror to confirm IEE status with Indian Ownership, requiring signatures, printed names, tribal entity, business name, and DUNS number.
    RFI Response to Questions - 12.16.25.pdf
    The Indian Health Service (IHS) Portland Area Office issued a memorandum addressing questions regarding RFI 75H71326Q00009, a request for information related to pharmacy security policy and regulations. The IHS encourages all businesses, including non-Indian Economic Enterprises, to respond to the RFI. The RFI is not a bid, and there is no requirement to be on the Buy Indian Act to respond; the primary NAICS code is 561621 (Security Systems Services). The government acknowledges the challenging March 1, 2025, completion timeline but emphasizes its own deadline to comply with Pharmacy Security Policy and Regulations.
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