Sources Sought - FYSU Building Automation System (BAS) Corrective and Preventive Maintenance Services – Automated Logic WebCTRL
ID: IHS1520673Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Facilities Support Services (561210)

PSC

SUPPORT- PROFESSIONAL: ENGINEERING/TECHNICAL (R425)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/workspace/contract/opp/48dd5246f8134f09a4f9c60686503b9b/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS) at the Fort Yuma Health Center (FYHC), is seeking qualified Indian Small Business Economic Enterprises (ISBEEs) to provide corrective and preventive maintenance services for its building automation system (BAS) utilizing the Automated Logic WebCTRL® platform. The procurement aims to ensure the reliable operation of critical facility systems, including HVAC, cooling towers, and emergency generators, through comprehensive maintenance services that encompass troubleshooting, repairs, and adjustments. This initiative is part of IHS's commitment to the Buy Indian Act, emphasizing the importance of supporting Indian Economic Enterprises while maintaining essential services for the health center. Interested vendors must submit their capability statements and proof of eligibility by December 24, 2025, and can contact Minkyu Kim at minkyu.kim@ihs.gov for further information.

    Point(s) of Contact
    Minkyu Kim
    minkyu.kim@ihs.gov
    Files
    Title
    Posted
    Attachment 1 - IHS Indian Economic Enterprise Representation form.pdf
    The Indian Health Service (IHS) provides a “Buy Indian Act Indian Economic Enterprise Representation Form” for solicitations, sources sought, and RFIs. This form allows Offerors to self-certify as an “Indian Economic Enterprise” (IEE) in accordance with 25 U.S.C. 47 and HHSAR 326.601. To be eligible, an enterprise must meet the IEE definition at the time of offer, contract award, and throughout the contract's performance. Contractors must notify the Contracting Officer immediately if they no longer meet eligibility requirements. Contracting Officers may request documentation of eligibility, and awards can be protested if eligibility is questioned. Successful Offerors must also register with the System for Award Management (SAM). The document warns against submitting false or misleading information, citing penalties under 18 U.S.C. 1001 for false information and 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287 for false claims.
    Attachment 2 - Statement of Work.pdf
    The Indian Health Service's Fort Yuma Health Center (FYHC) requires corrective and preventive maintenance for its building automation system (BAS), which utilizes Automated Logic’s WebCTRL® platform. This system monitors and controls critical building functions like HVAC, emergency generators, and utilities. The objective is to ensure efficient and reliable operation of all BAS components through troubleshooting, repairs, and adjustments. The contractor must provide qualified personnel, materials, and equipment, including task order-based services for potential upgrades or expansions. Responsibilities include prompt reporting of additional deficiencies to the Contracting Officer. The contract has a base year and four option years. Contractors need WebCTRL® certifications, remote access capabilities, and Personal Identity Verification (PIV) credentials, with familiarity in networked control systems and IT security. The preferred evaluation method is Lowest Priced Technically Acceptable (LPTA). Invoices should be submitted to the FYHC Finance Dept. or via email, including specific contract and service details.
    IEE Sources Sought.pdf
    The Indian Health Service (IHS) Fort Yuma Health Center (FYHC) has issued a Sources Sought Notice for Building Automation System (BAS) corrective and preventive maintenance services, specifically for the Automated Logic WebCTRL platform. The purpose is to identify qualified contractors for maintaining essential facility systems like HVAC, cooling towers, and emergency generators, ensuring safe and efficient operations. This notice serves as market research to determine compliance with the Buy Indian Act and potential set-asides, prioritizing Indian Small Business Economic Enterprises (ISBEEs). Interested firms, particularly IEEs and ISBEEs, must submit company details, capability statements, and proof of being an authorized distributor by December 24, 2025. This initiative underscores IHS's commitment to the Buy Indian Act and requires thorough vendor vetting.
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