IL CRAB ORCHARD NWR HVAC SERVICE BPA
ID: 140FS224Q0308Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEUS FISH AND WILDLIFE SERVICEFWS, SAT TEAM 2Falls Church, VA, 22041, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ac7bcf6e2497430ba712fbfd3cd5f969/view
Timeline
    Description

    The U.S. Fish and Wildlife Service, under the Department of the Interior, is seeking proposals from small businesses for a Blanket Purchase Agreement (BPA) to provide HVAC services at the Crab Orchard National Wildlife Refuge in Illinois. The BPA will cover a five-year period, from November 11, 2024, to November 10, 2029, and includes routine maintenance, repair, and diagnostics for HVAC systems at the Headquarters and Visitor Center, with mandatory biannual service visits to ensure operational efficiency and compliance with manufacturer standards. Interested contractors must conduct a mandatory site visit to assess the HVAC conditions before submitting their proposals, which are due electronically by November 1, 2024. The BPA has a maximum limit of $250,000, and proposals will be evaluated based on technical capability and past performance, with compliance to federal regulations being a critical factor. For further inquiries, potential bidders can contact Jeremy Riva at jeremy_riva@fws.gov or by phone at 303-236-4327.

    Point(s) of Contact
    Riva, Jeremy
    (303) 236-4327
    jeremy_riva@fws.gov
    Files
    Title
    Posted
    Sol_140FS224Q0308_Amd_0001.pdf
    The document outlines Amendment 001 to Solicitation 140FS224Q0308 concerning a Blanket Purchase Agreement (BPA) for HVAC services at the Crab Orchard National Wildlife Refuge. The amendment's main purpose is to update the contact information for scheduling mandatory site visits, which are essential for prospective contractors to prepare realistic offers. Site visits can be arranged with Technical Point of Contact Kevin Reicher, who is available Monday through Thursday. Additionally, it details the required acknowledgment process for offers, which must be submitted before a specified deadline, or risk rejection. The amendment reiterates the importance of compliance with terms while also highlighting that all other previously established terms remain unchanged. This document serves to inform potential contractors of recent updates and reiterates necessary procedures for submitting offers, emphasizing adherence to the requirements of government contracting practices within the context of federal procurement processes.
    Sol_140FS224Q0308.pdf
    The document outlines a Request for Proposal (RFP) for a Blanket Purchase Agreement (BPA) aimed at securing HVAC services for the Crab Orchard National Wildlife Refuge, covering a period from November 11, 2024, to November 10, 2029. The government seeks proposals from small businesses, with an emphasis on providing maintenance, repair, and system services for the Refuge's headquarters and visitor center. A mandatory site visit is required to ensure realistic and competent bids. Proposals must be submitted electronically by November 1, 2024. The government reserves the right to award the BPA based on the best value rather than the lowest price, considering factors such as technical capability and past performance. Additionally, the document includes guidelines for invoicing, mandatory clauses under Federal Acquisition Regulations, and compliance requirements, assuring that contractors adhere to federal laws concerning small business, labor standards, and safety regulations. The BPA is established with a maximum limit of $250,000, detailing authorized personnel for making and processing orders, emphasizing government’s tax-exempt status, and outlining conditions for payment processing through the DOI Electronic Invoicing and Payment Requirements. This structured document facilitates government procurement processes while fostering opportunities for small business participation.
    SOW_HVAC_BPA_Crab_Orchard_UPDATED_0001.pdf
    The Crab Orchard National Wildlife Refuge (CONWR) is seeking to establish a five-year Blanket Purchase Agreement (BPA) for the service, maintenance, and repair of HVAC systems at its Headquarters and Visitor Center buildings in Illinois. The agreement includes twice-yearly maintenance visits to cover indoor units, geothermal systems, and energy recovery units, ensuring operational efficiency and compliance with manufacturer standards. Service providers are required to conduct a mandatory site visit to fully understand the HVAC conditions prior to proposal submission. Proposals encompass both technical and pricing components, with clear documentation of all services, maintenance plans, and any special service rates for additional work. Contractors must adhere to specific safety and disposal regulations while on site, and communication is expected regarding employee behavior. Furthermore, any work exceeding $2,500 will necessitate a purchase order, with invoicing managed through an electronic platform. The document emphasizes that only compliant proposals will be considered for award, illustrating the federal requirement for strict adherence to service guidelines in government RFPs. The appointed Technical Point of Contact for scheduling site visits is Kevin Reichert.
    SOW_HVAC_BPA_Crab_Orchard.pdf
    The Crab Orchard National Wildlife Refuge (CONWR) is seeking contractors for a five-year Blanket Purchase Agreement (BPA) focused on the maintenance and repair of HVAC systems at the Headquarters and Visitor Center buildings. This agreement encompasses routine service, diagnostics, and essential repairs for various indoor units, geothermal pumps, and outdoor systems, requiring biannual check-ups. A site visit prior to proposal submission is mandatory to familiarize contractors with the systems in place. Proposals must include detailed price and technical outlines, demonstrating the contractor's capability to fulfill the scope of work while adhering to safety and compliance regulations. Contractors will manage all necessary materials and waste disposal, ensuring operations align with local laws. Work is expected to occur during regular hours, with emergency services available on an as-needed basis. The BPA is part of the federal procurement process, reflecting CONWR's commitment to maintaining its facilities efficiently and sustainably while employing proper oversight and operational management protocols.
    Wage_Determination_2015-5769_Revision_23_2024-07-22_Williamson_County_Illinois.pdf
    The document outlines a range of federal and state/local Requests for Proposals (RFPs) and grants aimed at enhancing infrastructure, public health, and safety across various sectors. It emphasizes the importance of complying with government standards, addressing environmental hazards, and managing public resources effectively. Key topics include the assessment and remediation of hazardous materials, such as lead and asbestos, in historical sites, along with specifying safety protocols to ensure compliance during renovations. The overarching purpose is to articulate government initiatives that prioritize modernization, compliance with safety standards, and careful management of public funds in service-related projects, thus enhancing societal benefits while minimizing health risks. The report serves as a guide for potential contractors and grantees, encouraging adherence to best practices in project execution and sustainability.
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    Title
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    IL CRAB ORCHARD NWR HVAC SERVICE BPA
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