FDC PHILADELPHIA FY25 3RD QTR SUBSISTENCE-BREAD-MILK
ID: 15B21725Q00000003Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFDC PHILADELPHIA08640, USA

NAICS

Perishable Prepared Food Manufacturing (311991)

PSC

FOOD, OILS AND FATS (8945)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e4d474e273724eab8fe36e58d2f6e6ff/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons, is soliciting bids for the procurement of subsistence supplies, focusing on bread and milk, for the Federal Detention Center in Philadelphia for the third quarter of fiscal year 2025. Vendors are required to comply with strict delivery schedules, product specifications, and federal regulations, including allergen labeling and adherence to religious dietary requirements. This procurement is vital for maintaining food service operations within the facility, ensuring quality and safety for the inmate population. Interested small businesses must submit their quotations by February 24, 2025, and can direct inquiries to Brian Virgillo at bvirgillo@bop.gov or A. Aponte-Berrios at AAPONTEBERRIOS@BOP.GOV.

    Point(s) of Contact
    Brian Virgillo
    60972311005153
    bvirgillo@bop.gov
    A. APONTE‐BERRIOS
    60972311005162
    AAPONTEBERRIOS@BOP.GOV
    Files
    Title
    Posted
    3RD QTR PHL FY25 SUBSISTENCE-BREAD-MILK SF1449.pdf
    The document is a solicitation (RFP) from the Federal Bureau of Prisons for subsistence supplies, notably bread and milk, designated for FDC Philadelphia. The solicitation encourages participation from small businesses, particularly those classified as HUBZone, women-owned, or service-disabled veteran-owned. Released on February 13, 2025, it invites quotations due by February 24, 2025. The solicitation specifies the Federal Acquisition Regulation clauses governing the contractual obligations, including security requirements for handling Department of Justice (DOJ) information. Key clauses address contractor compliance with information security policies, incident reporting protocols, and supplier diversity mandates. It emphasizes security measures for any information systems employed and the necessity for contractors to maintain rigorous confidentiality regarding DOJ information. Furthermore, the requirements extend to any subcontractors. The overarching aim is to ensure the government receives quality goods while safeguarding sensitive information and promoting small business engagements. The detailed inclusion of contract terms illustrates a commitment to transparency and compliance within federal procurement processes.
    3RD QTR FY25 SUBSISTENCE ITEMS.xlsx
    The document is the National Menu Specifications Quote Sheet for FDC Philadelphia, detailing food supply requirements for the fiscal year 2025, specifically for the third quarter. It outlines various food items, primarily beans, rice, pasta, and a range of condiments, emphasizing that all delivered items must comply with federal and state regulations, including allergen labeling under the Federal Food, Drug, and Cosmetic Act. Specifications for product types are explicit, stating that substitutions are not allowed, with a focus on products from the U.S. or Canada, although foreign products are permissible under certain conditions. The document includes specific delivery schedules, packaging requirements, and conditions of receipt, emphasizing the importance of meeting these standards to avoid rejection of items. Compliance with these guidelines is critical to ensure proper functioning of food service operations within government institutions and reflects a commitment to maintaining food safety and quality in public health services.
    3rd QTR PHL FY25 SUBSISTENCE COVER LETTER.pdf
    The U.S. Department of Justice, Federal Bureau of Prisons, is soliciting bids for the procurement of food items, specifically bread and milk, for inmates at the Federal Detention Center in Philadelphia. The solicitation package outlines that awards will be given to the lowest responsive and responsible offeror, with a strict requirement that vendors are registered in the System for Award Management (SAM) and accept Electronic Funds Transfer (EFT) payments. It is crucial for bidders to adhere strictly to the item specifications and delivery dates, as any modifications to the solicitation may lead to rejection of the proposal. Interested vendors must complete and return a Standard Form 1449 and Contractor Information Sheet in Excel format by February 24, 2025, 8:00 AM Eastern Time, sending all submissions via email as specified. Questions regarding the solicitation can be directed to the designated contracting officer.
    FY25_DELIVERY_INFORMATION_SHEET.pdf
    The document outlines the delivery requirements for a Request for Quotation (RFQ) pertaining to food supply contracts with FDC Philadelphia, aimed at ensuring compliance with delivery schedules and product specifications for the fiscal year 2025. It emphasizes the necessity for coordination with the Food Service Administrator for delivery appointments, specifying allowable delivery days and times. Vendors must ensure that products are delivered properly palletized and at regulated temperatures, and they are responsible for the compliance of food items with government standards, including religious dietary requirements. Additionally, the protocol includes inspections upon arrival, with strict repercussions for non-compliance, such as refusal of delivery and potential disposal of rejected items. The document serves as a critical guide for vendors participating in government contracts, ensuring adherence to specific standards and regulatory compliance.
    Lifecycle
    Title
    Type
    FDC PHILADELPHIA FY25 3RD QTR SUBSISTENCE-BREAD-MILK
    Currently viewing
    Combined Synopsis/Solicitation
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