Cape Canaveral Space Force Station - 10 Miler Marathon Services
ID: FA252125QB095Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2521 45 CONS PKPATRICK SFB, FL, 32925-3237, USA

NAICS

Promoters of Performing Arts, Sports, and Similar Events without Facilities (711320)

PSC

SOCIAL- RECREATIONAL (G003)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/a6485bdded1048fc8f4e6ca9b7bc5c0e/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking proposals from qualified small businesses to provide comprehensive logistical support for the Space Force T-Minus 10-Miler Marathon at Cape Canaveral Space Force Station in Florida. The procurement includes labor, equipment, materials, and services such as fencing, bus transportation (15 buses), and audio/visual systems, all of which must be delivered, installed, operated, and removed according to government specifications. This annual event, scheduled for the second Saturday of December starting in 2025, is crucial for promoting community engagement and physical fitness within the military and surrounding areas. Interested contractors must submit their quotes by November 3, 2025, and are encouraged to direct any questions to the primary contacts, Gage Belyeu and Ayden McCollough, via their provided email addresses.

    Point(s) of Contact
    Gage Belyeu
    gage.belyeu.2@spaceforce.mil
    Ayden McCollough
    ayden.mccollough.1@spaceforce.mil
    Files
    Title
    Posted
    FA252125QB095 CSS revised.pdf
    This Combined Synopsis/Solicitation, FA252125QB095, is a 100% Small Business set-aside for commercial items, seeking proposals for the Space Force T-Minus 10-Miler Marathon. The project requires labor, equipment, materials, and logistical support, including fencing, bus transportation (15 buses), and audio/visual systems, encompassing delivery, installation, operation, teardown, and removal. The NAICS code is 711320 with a $22M size standard. Funds are not presently available, and the Government's obligation is contingent upon fund availability. Proposals will be evaluated based on technical capability and price, with technical acceptability being a prerequisite. Contractors must be registered in SAM and provide specific information with their quote, including GSA Number/Expiration, DUNS, Cage Code, Estimated Delivery Time, Payment Terms, Standard Commercial Warranty, FOB, and place of manufacture. Access to the performance site at Hangar C, Cape Canaveral Space Force Station, Florida, requires valid government-issued photo ID (REAL ID compliant from May 7, 2025), proof of insurance, vehicle registration, and a valid driver's license. Questions are due by October 22, 2025, 12:00 PM EST, and quotes by November 3, 2025, 12:00 PM EST, submitted via email to gage.belyeu.2@spaceforce.mil and ayden.mccollough.1@spaceforce.mil. Numerous FAR, DFARS, and DAFFARS clauses and provisions apply, including those related to small business, labor standards, and supply chain restrictions.
    FA252125QB095 CSS.pdf
    This combined synopsis/solicitation, FA252125QB095, is a 100% Small Business set-aside for commercial items, specifically for the Space Force T-Minus 10-Miler Marathon. The solicitation requests proposals for labor, equipment, materials, and logistical support, including fencing, bus transportation, tent/staging, and audio/visual systems. Services include delivery, installation, operation, teardown, and removal of event infrastructure at Hangar C, Cape Canaveral Space Force Station, Florida. Funding is contingent on availability, and the government reserves the right to award all, some, or none of the items/services. Evaluation criteria are technical capability and price, with technical proposals needing to conform to the Statement of Work. Quotes are due by November 3, 2025, 12:00 PM EST, and questions by October 22, 2025, 12:00 PM EST, submitted via email to specified contacts. Offerors must be registered in SAM.gov and provide specific company information with their quote.
    Question and Answer Final.pdf
    This document, Solicitation Number FA2521-25-Q-B095, outlines questions and answers regarding an event at Hangar C and various logistical aspects. Key points address power availability at Hangar C (requiring contractor-provided extension cords), advance issuance of access credentials for CCSFS, and no restrictions on equipment like forklifts on paved surfaces. For bus breakdowns, the government can operate with one bus down, but a replacement is needed within two hours if more than one breaks down. The event does not require live-streaming or recording. Fencing height requirement is 4ft, and no staging, tables, chairs, podiums, tents, or signage supports are needed from the contractor. While bus dry runs are mentioned, rehearsals for the National Anthem or mic checks are not required but can be accommodated.
    SOW 10 Miler Marathon 22Jul25.pdf
    This Statement of Work outlines the requirements for contractor support services for the Space Force T-Minus 10-Miler Marathon at Cape Canaveral Space Force Station, Florida, held annually on the second Saturday of December starting in 2025. The contractor will provide labor, equipment, materials, and logistical support, including 3,500 linear feet of fencing, fifteen 56-passenger buses for pre- and post-race transportation, tent and staging equipment, and comprehensive audio/visual systems for start, finish, and awards areas. Key requirements include specific delivery, installation, operation, teardown, and removal schedules for all infrastructure. All equipment must meet manufacturer specifications and safety standards. Personnel accessing the base must be U.S. citizens with REAL ID-compliant identification and undergo background screening. Deliverables include the timely installation and removal of all equipment and operational bus transport, subject to government acceptance reviews.
    SOW 10 Miler Marathon.pdf
    This Statement of Work outlines the requirements for contractor support for the Space Force T-Minus 10-Miler Marathon at Cape Canaveral Space Force Station, FL, held annually on the second Saturday of December starting in 2025. The contractor must provide labor, equipment, materials, and logistical support, including 3,500 linear feet of 4’x10’ fence panel barricades for setup on the Friday before the event and teardown immediately after the race. Additionally, the contractor will supply fifteen 56-passenger buses for continuous pre- and post-race shuttle services, with drivers completing dry-run route tests. Audio/visual services are also required, encompassing complete A/V coverage at the start and finish lines with speakers, MP3 players, wireless microphones, portable generators, and screens, operational by 0500 on race day. All personnel must be U.S. citizens with REAL ID-compliant identification and no felony convictions to access the base.
    Lifecycle
    Title
    Type
    Cape Canaveral Space Force Station - 10 Miler Marathon Services
    Currently viewing
    Combined Synopsis/Solicitation
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