The Sources Sought Notice (RFI 36C10B25Q0263) released by the Department of Veterans Affairs (VA) pertains to the RF Identification (RFID) Real-Time Location System (RTLS) for VISN 9. The notice is issued to solicit information from potential vendors regarding their capabilities to fulfill the requirements outlined in the attached documents. The contracting office, located in Eatontown, NJ, seeks responses by April 15, 2025. This notice does not involve Recovery Act funds and is categorized under product service code R799 and NAICS code 541519, which focuses on other computer-related services. The primary contact for this procurement is Contract Specialist Michelle Prinston, whose email is provided for inquiries. The purpose of this notice is to identify interested businesses that can provide relevant services, ultimately aiding in the development of a forthcoming Request for Proposals (RFP). The attached documents contain critical specifications and guidelines relevant to the potential implementation of the RFID RTLS in VA facilities.

The Veterans Integrated Service Network (VISN) 09 issued a Request for Information (RFI) regarding Radio Frequency Identification (RFID) technology on April 8, 2025. This RFI aims to gather information to assist the Department of Veterans Affairs (VA) in developing its acquisition strategy and Performance Work Statement (PWS). It clarifies that no bids are requested, and participation is voluntary, with no compensation provided for responses. Interested vendors must submit a maximum of 10 pages detailing their capabilities related to RFID systems, specifically for tracking non-expendable equipment. Required information includes company details, technical expertise in RFID solutions, and compliance details regarding Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Respondents are prompted to assert whether the draft PWS adequately describes technical requirements and may offer recommendations for improvements if necessary. Submissions are due by April 15, 2025, with strict guidelines on formatting and content. The document emphasizes the possibility of changes or cancellations to the requirement at any time, indicating a fluid and adaptive procurement process. This RFI process serves as an initial step in the VA's procurement planning, reflecting its commitment to engaging industry expertise for efficient service delivery.

The Draft Performance Work Statement (PWS) outlines requirements for the Department of Veterans Affairs (VA), specifically for the Veterans Integrated Service Network 09 (VISN 09), to implement a passive Radio Frequency Identification (RFID) system for asset management across various VA Medical Centers (VAMCs). The document specifies the need for an RFID solution to accurately track non-expendable equipment, thereby improving inventory control as mandated by VHA directives. Key tasks include project management, site assessments, design and installation of hardware, and extensive reporting requirements. The contractor must provide a comprehensive Project Management Plan, complete facility assessments, ensure the compatibility of RFID systems with existing VA software, and deliver effective training programs for VA staff. The performance period is set for a 12-month base with two optional years, with the initial implementation occurring at the Robley Rex VA Medical Center in Louisville, KY. The PWS emphasizes compliance with various federal standards and security measures while prioritizing continuous communication and performance assessments to meet the overarching goals of enhancing VA services and ensuring accountability in managing sensitive assets.