R799--RFI 36C10B25Q0263 TAC VISN 9 RFID RTLS (VA-25-00025829)
ID: 36C10B25Q0263Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Other Computer Related Services (541519)

PSC

SUPPORT- MANAGEMENT: OTHER (R799)

Original Source

https://sam.gov/opp/8c94558f27e44d96944d5ea5552bebf1/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking information regarding the implementation of a Radio Frequency Identification (RFID) Real-Time Location System (RTLS) for asset management across its facilities, specifically within the Veterans Integrated Service Network 09 (VISN 09). The procurement aims to enhance inventory control by accurately tracking non-expendable equipment, thereby improving operational efficiency in compliance with VHA directives. This initiative underscores the importance of advanced tracking technologies in managing sensitive assets within the VA system. Interested vendors are encouraged to contact Contract Specialist Michelle Prinston at michelle.prinston@va.gov for further inquiries, noting that responses to the Sources Sought notice are due by April 15, 2025, and that Recovery Act funds are not applicable to this opportunity.

    Point(s) of Contact
    Michelle PrinstonContract Specialist
    michelle.prinston@va.gov
    Files
    Title
    Posted
    36C10B25Q0263_1.docx
    This document serves as an amendment to previous solicitation notice 36C10B25Q0263 from the Department of Veterans Affairs regarding the cancellation of a Request for Information (RFI) related to the RFID Real-Time Location System (RTLS). The contracting office is located at the Technology Acquisition Center in Eatontown, NJ, and the notice specifies that responses were due by August 1, 2025. The notice confirms that Recovery Act funds are not applicable, and outlines relevant codes, including the Product Service Code DA01 and NAICS code 541512. The main point of this modification is the cancellation of the previously issued RFI. Michelle Prinston is designated as the contract specialist for any further inquiries.
    36C10B25Q0263.docx
    The Sources Sought Notice (RFI 36C10B25Q0263) released by the Department of Veterans Affairs (VA) pertains to the RF Identification (RFID) Real-Time Location System (RTLS) for VISN 9. The notice is issued to solicit information from potential vendors regarding their capabilities to fulfill the requirements outlined in the attached documents. The contracting office, located in Eatontown, NJ, seeks responses by April 15, 2025. This notice does not involve Recovery Act funds and is categorized under product service code R799 and NAICS code 541519, which focuses on other computer-related services. The primary contact for this procurement is Contract Specialist Michelle Prinston, whose email is provided for inquiries. The purpose of this notice is to identify interested businesses that can provide relevant services, ultimately aiding in the development of a forthcoming Request for Proposals (RFP). The attached documents contain critical specifications and guidelines relevant to the potential implementation of the RFID RTLS in VA facilities.
    RFI 36C10B25Q0263 VISN 09 RFID 04082025.pdf
    The Veterans Integrated Service Network (VISN) 09 issued a Request for Information (RFI) regarding Radio Frequency Identification (RFID) technology on April 8, 2025. This RFI aims to gather information to assist the Department of Veterans Affairs (VA) in developing its acquisition strategy and Performance Work Statement (PWS). It clarifies that no bids are requested, and participation is voluntary, with no compensation provided for responses. Interested vendors must submit a maximum of 10 pages detailing their capabilities related to RFID systems, specifically for tracking non-expendable equipment. Required information includes company details, technical expertise in RFID solutions, and compliance details regarding Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Respondents are prompted to assert whether the draft PWS adequately describes technical requirements and may offer recommendations for improvements if necessary. Submissions are due by April 15, 2025, with strict guidelines on formatting and content. The document emphasizes the possibility of changes or cancellations to the requirement at any time, indicating a fluid and adaptive procurement process. This RFI process serves as an initial step in the VA's procurement planning, reflecting its commitment to engaging industry expertise for efficient service delivery.
    VA-25-00025829 VISN 9 RFID RTLS DRAFT PWS_040825 RFI.pdf
    The Draft Performance Work Statement (PWS) outlines requirements for the Department of Veterans Affairs (VA), specifically for the Veterans Integrated Service Network 09 (VISN 09), to implement a passive Radio Frequency Identification (RFID) system for asset management across various VA Medical Centers (VAMCs). The document specifies the need for an RFID solution to accurately track non-expendable equipment, thereby improving inventory control as mandated by VHA directives. Key tasks include project management, site assessments, design and installation of hardware, and extensive reporting requirements. The contractor must provide a comprehensive Project Management Plan, complete facility assessments, ensure the compatibility of RFID systems with existing VA software, and deliver effective training programs for VA staff. The performance period is set for a 12-month base with two optional years, with the initial implementation occurring at the Robley Rex VA Medical Center in Louisville, KY. The PWS emphasizes compliance with various federal standards and security measures while prioritizing continuous communication and performance assessments to meet the overarching goals of enhancing VA services and ensuring accountability in managing sensitive assets.
    Lifecycle
    Title
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    R799--RFI 36C10B25Q0263 TAC VISN 9 RFID RTLS (VA-25-00025829)
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