BUY INDIAN SET ASIDE - CARESTREAM DRX ASCEND MAINTENANCE AGREEMENT
ID: IHS1511528Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEOK CITY AREA INDIAN HEALTH SVCOKLAHOMA CITY, OK, 73114, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/65b7f291b3b84e8b9550ecfef85751ef/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for a maintenance agreement for the Carestream DRX Ascend X-ray equipment at the Wewoka Indian Health Center in Oklahoma. The procurement requires vendors to provide comprehensive preventive maintenance and software support, including all necessary parts, labor, and remote assistance, under a one-year base contract with four optional extension years. This maintenance is crucial for ensuring the operational integrity and safety of essential medical equipment in a tribal health context. Interested vendors must submit their detailed quotes by April 18, 2025, and can contact Mary Ann Yocham at MaryAnn.Yocham@ihs.gov or by phone at 405-951-6043 for further information.

    Point(s) of Contact
    Mary Ann Yocham
    (405) 951-6043
    (405) 951-3771
    MaryAnn.Yocham@ihs.gov
    Files
    Title
    Posted
    IHS1511528 X-Ray Maintenance CSS.pdf
    The Indian Health Service (IHS) is seeking proposals for a maintenance agreement for the Carestream DRX Ascend X-ray equipment at the Wewoka Indian Health Center. This Request for Quote (RFQ) encompasses a one-year base contract with four optional extension years, requiring vendors to provide preventive maintenance and software support, including parts, labor, and remote assistance. Evaluation will focus on technical merit and past performance, with pricing considered as part of a best-value approach. Interested vendors must submit a detailed quote by April 18, 2025, including relevant certifications and a completed price schedule. Additionally, compliance with specific federal regulations, including Section 508 accessibility standards, is mandatory. The document outlines the contractor's obligations, including the securitization of operations and adhering to a tobacco-free environment, while ensuring adequate support coverage for the Carestream DRX Ascend installation. The maintenance performance goals require timely responses to service requests and coordinated scheduling of preventive maintenance. This solicitation emphasizes the IHS's commitment to healthcare quality and safety and seeks robust support for essential medical equipment in a tribal health context.
    Lifecycle
    Title
    Type
    BUY INDIAN SET ASIDE - CARESTREAM DRX ASCEND MAINTENANCE AGREEMENT
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Printer/Scanner/Copiers for the Albuquerque Area IHS & the Albuquerque Area Office
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Albuquerque Area Indian Health Service, is seeking quotations for the procurement of four Canon imageRUNNER ADVANCE DX C5860i Color Systems, which includes three units for the Albuquerque Area Office and one for the IHS Warehouse, along with preventive maintenance services. This procurement is set aside for Indian Small Business Economic Enterprises (ISBEE) and small business concerns, emphasizing the importance of these multifunctional printers in enhancing workflow efficiency and security within the healthcare environment. Interested vendors must submit their quotes via email to Stephanie Begay by 12:00 pm MST on January 7, 2026, with the contract structured as a firm-fixed-price order that includes a base year and four option years for maintenance services. For further details, vendors can contact Stephanie Begay at stephanie.begay3@ihs.gov or by phone at 505-256-6750.
    Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Services (SaaS)
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for a Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Service (SaaS) to support the construction of new healthcare facilities. The objective is to acquire a software license that replaces current spreadsheet-based methods, which have resulted in cost overruns and project delays, by providing a web-based solution with features such as real-time updates, API connectivity, and compliance with federal regulations. Proposals are due by December 26, 2025, at 3:00 PM EST, with the contract covering a base year and one option year, and inquiries should be directed to Contracting Officer Jong Kim at jong.kim@ihs.gov or 206-619-0638.
    Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Installation and Logistical Software as a Service (SaaS)
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for a Software as a Service (SaaS) solution to manage the procurement, installation, and tracking of medical equipment and furnishings, fixtures, and equipment (FF&E) for new healthcare facilities. The objective is to replace current spreadsheet-based tracking methods that have resulted in project delays and cost overruns, with a system capable of accurate tracking, reporting, and management from planning to commissioning. This software solution is crucial for supporting the logistics of healthcare facility construction and renovations, aiming to facilitate the tracking of hundreds to thousands of items and to support over 500 tribes and IHS employees in the future. Proposals are due by December 22, 2025, at 3:00 pm EST, and interested vendors can contact Colleen Henry at colleen.henry@ihs.gov or Andrew Hart at andrew.hart@ihs.gov for further information.
    Ultrasound system
    Health And Human Services, Department Of
    The Indian Health Service (IHS), specifically the Phoenix Area Indian Health Service, is seeking quotations for the procurement of a Sonosite ST Ultrasound System, along with a small basket and an L19-5 transducer. This opportunity is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under NAICS code 339112 and PSC code 6515, emphasizing the importance of supporting Native American small businesses in the healthcare sector. The successful vendor must be an authorized OEM dealer, and all items must be new, with shipping costs included to the Supai Clinic in Parker, Arizona. Quotes are due by December 22, 2025, at 5:00 PM Eastern, and interested parties should contact Phillip Wendzillo at phillip.wendzillo@ihs.gov or by phone at 602-364-5012 for further details.
    Emergency Department Medical Equipment and Supplies
    Health And Human Services, Department Of
    The Indian Health Service (IHS) is conducting market research to identify potential sources for medical equipment and supplies needed for the Emergency Department at Gallup Indian Medical Center in New Mexico. The procurement focuses on a variety of essential items, including general procedure carts, adjustable-height instrument tables, isolation carts, and various scales, all adhering to specific infection control standards and operational efficiency requirements. This opportunity is crucial for ensuring the availability of high-quality medical supplies that support healthcare delivery in the region. Interested vendors must submit their qualifications and capability statements by December 19, 2025, at 10:00 AM (MST) to Rodney Brown at Rodney.Brown@ihs.gov, and must be registered in the System for Award Management (SAM) to participate.
    Mobil MRI Services Extended at Cheyenne River Health Center
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking to modify and extend the current contract for Mobil MRI Services at the Cheyenne River Health Center in Eagle Butte, South Dakota. This extension is intended to cover an additional month of service, ensuring continued access to essential radiology services for the local community. The provision of these medical services is critical for the health and well-being of the population served by the health center. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605/964-0605 for further details regarding this opportunity.
    TMDE Physiological Monitor Test Equipment for the Great Plains Area Indian Health Service (GPAIHS), Biomedical Department, Aberdeen, South Dakota
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service (IHS), is seeking qualified vendors to provide TMDE Physiological Monitor Test Equipment for the Great Plains Area Indian Health Service (GPAIHS) Biomedical Department located in Aberdeen, South Dakota. The procurement aims to acquire essential equipment, including the SimCube SC-5kit, Pronk Inflator Pressure Calibrator, SimSlim SL-8, and OxSim Flex w/ Mobilize, which are critical for the testing, verification, and calibration of medical devices to ensure patient safety and regulatory compliance within IHS healthcare facilities. Interested parties must be authorized distributors or original equipment manufacturers (OEMs) and are required to submit a capability statement detailing their experience and capacity by December 26, 2025, at 12:00 p.m. Central Standard Time (CST). For further inquiries, contact Wenda Wright at wenda.wright@ihs.gov or by phone at 605-226-7724.
    Notice of Intent to Award - PIMC ASP Sterilizer PM and Repair Service
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), intends to award a sole-source contract to Advanced Sterilization Products (ASP) for preventative maintenance (PM) and repair services on ASP Sterilizer Systems at the Phoenix Indian Medical Center. The procurement aims to ensure compliance with FDA validated performance standards and maintain the operational efficiency of sterilizers critical for disinfecting medical devices and surgical instruments. The contract, valued at $181,927.20, will cover a base year plus four option years, including emergency services and adherence to manufacturer specifications and safety standards. Interested parties may submit capability statements to Kerri Gilmore at Kerri.Gilmore@ihs.gov by the SAM.gov deadline, although this is not a request for quotes or proposals.
    Urgent IT Maintenance, CRHC, Eagle Butte, SD
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking to extend an existing contract for urgent IT maintenance and repair services at the Cheyenne River Health Service in Eagle Butte, South Dakota. This procurement aims to address an immediate need for continued IT support to ensure the functionality of office machines and processing systems critical to health services operations. The urgency of this requirement underscores the importance of reliable IT infrastructure in delivering healthcare services effectively. Interested vendors can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or call 605-964-0605 for further details regarding this opportunity.
    Preventive Maintenance Services For Government-Owned Clinical Philips Ingenia Elition 3.0T MRI Scanner
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking qualified contractors to provide preventive maintenance services for a government-owned Philips Ingenia Elition 3.0T MRI scanner. The objective of this procurement is to ensure the optimal functioning and reliability of the MRI scanner, which is critical for various clinical applications and research initiatives within the NIH. This maintenance service is essential for sustaining the operational integrity of the equipment, thereby supporting the health and research missions of the NIH. Interested parties can reach out to John Russell, Contract Specialist, at John.Russell3@nih.gov, or Reyes Rodriguez, Contracting Officer, at reyes.rodriguez@nih.gov for further details regarding this opportunity.