ISBEE: Brand Name: Accusoft ImageGear Licensing (Base + 4)
ID: 75H70425Q00028Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEDIVISION OF ACQUISITIONS POLICY HQROCKVILLE, MD, 20857, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/6e6bbe3128c343308861331322800043/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified vendors to provide a Firm-Fixed-Price Purchase Order for Brand Name Accusoft ImageGear Licensing, with a contract period spanning a base year and four option years. This procurement is a 100% set-aside for Indian Small Business Economic Enterprises (ISBEE) and is critical for maintaining the VistA Imaging system, an FDA-approved medical device essential for patient care, as Accusoft is the sole provider of the necessary software and updates due to its proprietary nature. Interested vendors must submit their quotes by August 20, 2025, at 10:00 AM EST, and ensure compliance with various federal regulations, including ICT accessibility and registration with the System for Award Management (SAM). For further inquiries, vendors can contact Javier Medina-Velazquez at javier.medina-velazquez@ihs.gov.

    Point(s) of Contact
    Javier Medina-Velazquez
    javier.medina-velazquez@ihs.gov
    Files
    Title
    Posted
    Attachment 1--IEE Representation Form.pdf
    The Indian Health Service (IHS) requires offerors to self-certify as an "Indian Economic Enterprise" (IEE) under the Buy Indian Act (25 U.S.C. 47) for solicitations, sources sought, RFIs, and resulting contracts. This status must be maintained at the time of offer, contract award, and throughout the contract performance period. Failure to meet eligibility requires immediate notification to the Contracting Officer. The IHS may request documentation to verify eligibility, and awards are subject to protest if eligibility is questioned. Additionally, successful offerors must be registered with the System for Award Management (SAM). Providing false or misleading information is a violation of law, subject to penalties under 18 U.S.C. 1001 for false information and 31 U.S.C. 3729-3731 and 18 U.S.C. 287 for false claims. The form requires the offeror to explicitly state whether they meet the IEE definition, with details on the 51% owner, tribal affiliation, and business information.
    Attachment 2--BNJ_Redacted.pdf
    The Brand Name Justification document from IHS/HQ/OIT/DIT seeks to acquire an annual maintenance license for Accusoft ImageGear Enterprise License. This software is critical for the VistA Imaging system, an FDA-approved medical device used in daily patient care, particularly in Clinical Display, Clinical Capture, Background Processor, and DICOM Gateway applications. Accusoft is the sole provider of the necessary license and updates due to proprietary source code. While equivalents were initially considered, the unique integration of ImageGear with the unmodifiable VistA Imaging system necessitates the brand-name product. Market research, including reviews of SAM.gov and GSA, confirmed Accusoft's exclusive ability to provide the required software maintenance and updates. The document underscores the essential nature of this license for maintaining patient care services.
    Attachment 1-IEE Rep Form.pdf
    The U.S. Department of Health & Human Services' Indian Health Service has issued a representation form in accordance with the Buy Indian Act, aimed at soliciting responses under a Sources Sought Notice or Request for Information (RFI). Offerors must self-certify their status as an "Indian Economic Enterprise," which denotes having at least 51% Indian ownership, throughout the solicitation, contract award, and performance periods. Any changes in eligibility must be communicated to the Contracting Officer immediately. The document emphasizes the importance of registration with the System of Award Management (SAM) and the legal penalties for submitting false information. The form requires the offeror to affirm whether they meet the criteria as an "Indian Economic Enterprise." This solicitation reflects the government's commitment to promote economic development within Indian communities by ensuring that contracts are set aside for eligible tribal enterprises, reinforcing adherence to federal procurement standards while providing opportunities for indigenous businesses.
    Attachment 2-Requirement Doc_CLIN.pdf
    This document outlines a federal contract proposal for the provision of ImageGear Pro, Vista Server License, and support services over five years, divided into a base period and four option years. The base period runs from September 29, 2025, to September 28, 2026, followed by option years ranging from 2026 to 2030, each covering the same duration of one year. The contract specifies an annual fee for support not exceeding 27 servers for each period. While the extended prices for each year are not provided, the total contract value combines the costs of the base period and all option years. This document serves the purpose of soliciting bids for the specified licensing and support service as part of federal procurement processes, ensuring adherence to standards for governmental IT needs and operational support.
    RFQ 75H70425Q00028.pdf
    The Indian Health Service (IHS) Division of Acquisition Policy has issued Solicitation 75H70425Q00028 as a Request for Quotation (RFQ) for Brand Name Accusoft ImageGear Licensing. This acquisition is a 100% set-aside for Indian Small Business Economic Enterprises (ISBEE) with NAICS code 541519 and a 150-employee size standard. The Government anticipates awarding a Firm-Fixed-Price Purchase Order for a base period (9/29/2025-9/28/2026) and four option years, totaling up to five years. The successful contractor must be an authorized Accusoft ImageGear reseller and provide premium support. Quotes are due by August 20, 2025, 10:00 AM ET, and will be evaluated on a Lowest Price Technically Acceptable basis. Key requirements include compliance with various FAR and HHSAR clauses, including those related to ICT accessibility (Section 508), IPv6, and malicious code prevention.
    SS 75H70425Q00028-Accusoft ImageGear.pdf
    The Indian Health Service (IHS) is issuing a Sources Sought Notice, 75H70425Q00028, to identify qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) that can provide Accusoft ImageGear Licensing for its needs. This effort adheres to the Buy Indian Act, which encourages preference for Indian-owned businesses. Respondents must submit a capability statement and a specific representation form, detailing their status as authorized Accusoft resellers, along with company information such as Name, Address, Unique Entity ID, CAGE Code, and business size under the NAICS 541519 standard. The document emphasizes that this is not a solicitation but a request for information aimed at determining the acquisition strategy for the licensing requirement. Submission responses must maintain confidentiality, avoiding proprietary information, and are limited to a maximum of five pages. Interested parties must send their responses via email by 12:00 PM EST on July 11, 2025, while referencing the notice number. The purpose of this notice is to evaluate the available pool of Indian-owned businesses that can fulfill the IHS's licensing needs, pointing towards the government's commitment to supporting and integrating Indian enterprises in federal contracting opportunities.
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