Building Automation System Preventative Maintenance Services
ID: 19WA8025Q0020Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WINDHOEKWASHINGTON, DC, 20520, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINTENANCE OF HEATING AND COOLING PLANTS (Z1NB)

Original Source

https://sam.gov/opp/547a972e30c743d9814b70bd991f389a/view
Timeline
    Description

    The U.S. Embassy in Windhoek, Namibia, is seeking qualified contractors to provide Building Automation System (BAS) Preventative Maintenance Services under RFQ number 19WA8025Q0020. The contractor will be responsible for performing preventative maintenance services as outlined in the Statement of Work, ensuring the functionality and efficiency of the BAS, with a contract duration of one base year and four optional one-year extensions. This procurement is crucial for maintaining operational efficiency and safety standards within the Embassy's facilities. Interested bidders must submit their quotations by May 2, 2025, following the pre-quotation conference scheduled for April 10, 2025, and ensure compliance with SAM registration requirements. For further inquiries, contact Sarah E. Kahnt at whkproc@state.gov or by phone at +264612025257.

    Point(s) of Contact
    Sarah E. Kahnt
    264612025257
    whkproc@state.gov
    Hilya Shikongo
    264612025016
    whkproc@state.gov
    Files
    Title
    Posted
    19WA8025Q0020 - AMENDMENT - Building Automation System Preventative Maintenance Services.pdf
    Cover page - 19WA8025Q0020 -Building Automation System Preventative Maintenance Services.pdf
    The U.S. Embassy in Windhoek has released a Request for Quotations (RFQ) for Building Automation System Preventative Maintenance Services, under RFQ number 19WA8025Q0020. The Embassy is seeking to award a contract to the qualified bidder who submits the lowest acceptable offer. A pre-quotation conference is scheduled for April 10, 2025, at the Embassy, with interested bidders encouraged to RSVP by April 8. Quotations are due by May 2, 2025, and must be submitted in English and adhere to specific format requirements, including file size limitations. Additionally, bidders must provide essential documents such as the SF-1449 form, pricing details, representations, and proof of SAM (System for Award Management) registration prior to submission. The Embassy emphasizes the importance of SAM registration, warning that non-compliance could disqualify proposals. This document outlines the essential procedural requirements and deadlines for potential contractors seeking to provide these maintenance services, reflecting standard practices in government procurement processes.
    RFQ - 19WA8025Q0020 -Building Automation System Preventative Maintenance Services .pdf
    The document outlines a Request for Quotation (RFQ) intended for the procurement of Building Automation System Preventative Maintenance Services under RFQ Number 19WA8025Q0020. The contract, set for one year with up to four one-year options, mandates the contractor to deliver specified maintenance services while ensuring satisfactory performance standards, including a maximum of one customer complaint per month. The Quality Assurance Surveillance Plan (QASP) outlines the monitoring and corrective actions expected from both the contractor and the government’s Contracting Officer’s Representative (COR). Pricing includes detailed rates for preventative maintenance services and specifies conditions for additional repair services should they arise. Notably, the provisions reference applicable Federal Acquisition Regulation (FAR) clauses to be acknowledged, ensuring compliance with legal standards and requirements throughout the contract. Overall, the document emphasizes a structured approach to facility maintenance that ensures both performance accountability and financial transparency while adhering to federal regulations. This systematic framework supports efficient contract execution aligned with government procurement standards.
    SF1449 - Building Automation System Preventative Maintenance Services .pdf
    The document is a solicitation for commercial items (Standard Form 1449) issued by the American Embassy in Windhoek, Namibia, regarding the provision of Building Automation System Preventative Maintenance Services. The solicitation number is 19WA8025Q0020, with an issue date of April 2, 2025, and bids are due by May 2, 2025. The acquisition is classified as unrestricted, allowing wide participation, including small business participation such as women-owned and service-disabled veteran-owned businesses. The contract's procurement method is through a Request for Quotation (RFQ), and it is designed to cover a base year alongside four option years. The document specifies that services must meet federal regulations, incorporating relevant Federal Acquisition Regulation (FAR) clauses. It outlines delivery terms and invoicing procedures, identifying the American Embassy as both the issuer and payment administrator. The solicitation aims to secure reliable maintenance services crucial for the proper functioning of the building automation systems, ensuring operational efficiency and compliance with safety standards within a diplomatic facility.
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