CONSULTANCY, ADMINISTRATIVE AND RELATED SERVICES FOR THE FSN SUPPLEMENTARY RETIREMENT PLAN
ID: 19RP3825Q0092Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MANILAWASHINGTON, DC, 20520, USA

NAICS

Human Resources Consulting Services (541612)

PSC

SUPPORT- PROFESSIONAL: HUMAN RESOURCES (R431)

Original Source

https://sam.gov/opp/d7332e97b62a4f15ac2efe216746ab92/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Manila, is seeking qualified contractors to provide consultancy, administrative, and related services for the FSN Supplemental Retirement Plan. The procurement aims to secure a responsible contractor who can deliver these services effectively, with an emphasis on compliance with government policies and operational standards. The contract is expected to be awarded based on the lowest priced, technically acceptable offer, with a firm-fixed pricing structure for a duration of one year, extendable for up to four additional years. Interested parties must submit their quotations electronically by July 22, 2025, and are encouraged to direct any inquiries to Kristine Grace C. Alcantara or Michael Warren at ManilaContracting@state.gov.

    Point(s) of Contact
    Kristine Grace C. Alcantara
    63253012000
    ManilaContracting@state.gov
    Michael Warren
    63253012000
    ManilaContracting@state.gov
    Files
    Title
    Posted
    AMENDMENT 001_19RP3825Q0092.pdf
    The document outlines Amendment 001 to solicitation number 19RP3825Q0092, effective July 18, 2025, which includes an extension of the offer submission deadline to July 31, 2025, along with corrections in terminology and additional clauses related to consultancy services for the FSN Supplemental Retirement Plan. It specifies that all changes must be acknowledged by the contractor and include a revised Scope of Services document, with all other terms remaining unchanged. The amendment also contains additional information regarding employee classifications and requirements for communication related to this solicitation.
    INVITATION_19RP3825Q0092.pdf
    The document titled "SBU - Contracting and Acquisitions" addresses processes related to government contracting and acquisitions. It outlines the framework for both federal and state/local Requests for Proposals (RFPs) and grants, emphasizing the importance of adhering to regulations and guidelines during the acquisition process. The focus is on ensuring transparency, fairness, and competition in securing contracts, which are essential for maintaining public trust and effective governance. Additionally, the document discusses best practices for submitting proposals and highlights the criteria for evaluating bids. It serves as a guide to assist contractors and organizations in navigating the complexities of government procurement, thereby fostering better partnerships between the government and private sectors. Overall, this document plays a pivotal role in strengthening the procurement landscape by detailing the protocols and standards required for successful contracting and acquisitions.
    MINUTES FROM PRE-QUOTATION CONFERENCE_19RP3825Q0092.pdf
    The document outlines the minutes from a pre-quotation conference regarding Request for Quotation (RFQ) 19RP3825Q0092 for consultancy, administrative, and related services pertaining to the FSN Supplemental Retirement Plan. Key points include submission deadlines, contract duration specifications, and requirements for pricing, which will be firm-fixed with no adjustments for material cost changes or VAT. The contract is valid for one year with options for up to four additional years. It emphasizes compliance with government policies, including zero tolerance for trafficking in persons and strict SAM registration requirements for contractors. Offers can be submitted electronically with specific formatting and size restrictions. The evaluation factors outline that the government will award the contract to the lowest priced, technically acceptable, and responsible bidder, with proposals that do not meet requirements being subject to elimination. Attendees were reminded of strict adherence to deadlines, proper submission procedures, and advised to submit written questions by the specified deadline. Overall, this conference aimed to clarify the solicitation process and set expectations for potential contractors regarding the RFQ and upcoming contract provisions.
    QUESTIONS AND ANSWERS__19RP3825Q0092.pdf
    The RFQ No. 19RP3825Q0092 outlines the consultancy, administrative, and related services required for the FSN Supplemental Retirement Plan. The document primarily addresses queries from interested contractors regarding contract details, service expectations, and logistics. The incumbent contractor is E.M. Zalamea Actuarial Services, Inc. Questions cover contract status, work location, scope of services, and personnel requirements, emphasizing that contractors may work remotely. Applicants need to follow specific guidelines for their proposals, referencing several program clauses, including pre-qualification procedures and performance measures. The document clarifies the responsibilities of contractors in terms of employee management and service delivery, while also stating that the fund is invested globally, excluding China. Overall, the RFQ facilitates the procurement process for federal consultancy services while addressing necessary compliance and operational standards.
    SOLICITATION_19RP3825Q0092.pdf
    The document focuses on government contracting and acquisitions, repeated multiple times, indicating its importance in the context of federal requests for proposals (RFPs), grants, and local government contracts. It suggests a continuous emphasis on the procurement processes and the significance of contractual relationships between government entities and vendors. Although the file lacks specific details or context, the repetition suggests that elements of contracting and acquisitions are central to effective government operations. The overarching purpose appears to reflect on compliance, regulation, and the vital role acquisitions play in the delivery of government services and infrastructure development. It emphasizes the need for transparency, adherence to guidelines, and the strategic procurement of goods and services to achieve governmental goals. This repetitive format may also imply the necessity of ongoing training and updates in procedures related to contracting and acquisitions within various government levels.
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