Golf Car Lease and Maintenance
ID: 70US0925Q70092266Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS SECRET SERVICEU S SECRET SERVICEWASHINGTON, DC, 20223, USA

NAICS

Golf Courses and Country Clubs (713910)

PSC

LEASE OR RENTAL OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (W023)

Original Source

https://sam.gov/opp/a58945b6f33e4b019677cbcdae70785c/view
Timeline
    Description

    The Department of Homeland Security's U.S. Secret Service (USSS) is seeking proposals for the lease and maintenance of two 2-passenger EZGO RXV electric golf cars to be utilized in Jupiter, Florida. The procurement aims to ensure reliable transportation for protective operations at the National Golf Club, with the selected model chosen for its operational efficiency and reduced maintenance needs. The contract will be awarded based on the Lowest Price Technically Acceptable method, with a base year and options for three additional years, requiring compliance with safety and operational standards. Interested vendors must submit their quotes by April 16, 2025, to the designated contacts, Aisha Collins and Jade Gaston, via email.

    Point(s) of Contact
    Aisha Collins
    aisha.collins@usss.dhs.gov
    Jade Gaston
    Jade.gaston@usss.dhs.gov
    Files
    Title
    Posted
    Attachment 1 70US0925Q70092266 RFQ_Golf Cars.pdf
    The document outlines a Request for Quote (RFQ) for the lease and maintenance of two 2-passenger EZGO RXV electric golf cars for the United States Secret Service (USSS) in Jupiter, Florida. It indicates that the contract will be awarded based on the Lowest Price Technically Acceptable method and requires compliance with specified requirements detailed in the Statement of Work (SOW). Offerors must complete FAR provisions regarding representations and certifications, and submit proposals by April 10, 2025. The scope includes monthly leases, semi-annual maintenance, and prompt repair services, with the contractor responsible for meeting all safety and operational standards. The contract will span a base year with options for three additional years, with services delivered directly at the site. It further establishes that contractor personnel are subject to background checks, compliance with safety regulations, and operational requirements to ensure service quality. The importance of adhering to federal regulations and general compliance obligations is emphasized, showcasing the government's commitment to operational safety and efficiency through this contracting process. Overall, this RFQ reflects typical procedures in government procurement aimed at securing reliable service providers.
    Attachment 2 Redacted Brand Name Justification - Golf Cars.pdf
    The Department of Homeland Security's U.S. Secret Service (USSS) seeks to contract for the leasing and maintenance of golf cars for protective operations, specifically at the National Golf Club. This procurement will follow simplified acquisition procedures, justified on a sole source basis due to urgent and compelling circumstances that would hinder competitive bidding and lead to operational delays. The selected model is the EZGO RXV, recommended by vendors due to its specific features, which fulfill both operational needs and the club's requirements. The model's lithium battery system reduces maintenance interruptions critical for transportation during protective details, while compliance with specific color and specification requirements is ensured. The pricing will be deemed fair and reasonable based on market research and comparisons with similar items. The USSS intends to meet public display and synopsis criteria unless exceptions apply, ensuring transparency and adherence to federal acquisition regulations.
    RFQ Vendor Questions and Responses.xlsx
    The document addresses vendor questions related to the procurement of golf cars by a federal agency, clarifying responsibilities and procedures. Key inquiries include the management of tags and insurance, maintenance, servicing by third parties, and liability for damage. The government's responses indicate that no tags or insurance are required, as the agency does not provide insurance. Third-party involvement for delivery, maintenance, and service calls is permissible, provided that all expenses and communications are routed through the awarded contractor. Additionally, the agency will assume responsibility for any damages incurred while the golf cars are in its possession. This document serves to clarify procedural expectations and responsibilities for the procurement process, ensuring potential vendors understand their obligations under the contract.
    Lifecycle
    Title
    Type
    Golf Car Lease and Maintenance
    Currently viewing
    Combined Synopsis/Solicitation
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