Generator Maintenance Services
ID: 12405B25Q0074Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS SEA AAO ACQ/PER PROPSTONEVILLE, MS, 38776, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRIC WIRE AND POWER DISTRIBUTION EQUIPMENT (J061)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c3c518bddb464f44a00ef2afc8f96edd/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is seeking qualified contractors to provide generator maintenance services at the Dale Bumpers National Rice Research Center in Stuttgart, Arkansas. The procurement involves quarterly maintenance of four generators and a fire pump engine over a one-year period, with the option for four additional one-year extensions, ensuring the reliability of backup power systems critical for agricultural research operations. This total small business set-aside opportunity, under NAICS Code 811310, emphasizes compliance with federal labor standards, including wage determinations and contractor qualifications. Interested vendors must submit their quotes electronically by 3:00 PM Central Time on May 15, 2025, and are encouraged to contact Frank Palmer at frank.palmer@usda.gov for further inquiries.

    Point(s) of Contact
    Frank Palmer
    frank.palmer@usda.gov
    Files
    Title
    Posted
    Attachment A - SOW_Generator Maintenance Services.pdf
    The USDA's Agricultural Research Service (ARS) seeks a contractor for Generator Maintenance Services at the Dale Bumpers National Rice Research Center in Stuttgart, AR. The objective is to maintain four generators and a fire pump engine on a quarterly basis, which includes a new 600 kW Cummins generator under warranty requiring proprietary software for updates. The maintenance contract must cover essential components such as batteries, fuel systems, cooling systems, and transfer switches, ensuring the generators and fire pump operate efficiently. Services will be performed quarterly during standard hours, spanning a one-year period with four optional extensions. This initiative highlights the USDA's commitment to maintaining critical infrastructure that supports agricultural research and operations. Overall, it outlines the technical requirements and performance expectations necessary for ensuring the reliability of backup power systems essential for research activities.
    Attachment B - Solicitation Clauses and Provisions_Generator Maintenance.pdf
    The document outlines a Request for Proposal (RFP) for Generator Maintenance services, detailing the necessary clauses and provisions for compliant bidding. The contractor is expected to conduct quarterly maintenance over 12 months, with four optional one-year extensions, under a Firm-Fixed Price order. Key areas of focus include relevant federal regulations, contractor qualifications, and required submissions for evaluation, emphasizing the importance of technical capabilities, past performance, and price. The RFP incorporates numerous Federal Acquisition Regulation (FAR) clauses, including provisions that address contractor obligations, government rights, and compliance with laws. Vendor submissions must demonstrate knowledge of the maintenance requirements, ability to use specific proprietary software, and a list of similar past projects. A detailed evaluation will ensure that proposals exceed base requirements, with an emphasis on overall best value. Additionally, the RFP includes clear instructions on how to submit quotes, the importance of enrolling in the Invoice Processing Platform for billing, and the necessity of active System for Award Management (SAM) registration. Overall, the document serves as a comprehensive guide for potential contractors to ensure compliance with government protocols while facilitating the efficient maintenance of generator systems.
    Attachment C - Wage Rates.pdf
    The document outlines the Wage Determination No. 2015-5133 as set by the U.S. Department of Labor under the Service Contract Act. It establishes wage rates for various occupations within specific Arkansas counties, highlighting the minimum wage requirements tied to Executive Orders 14026 and 13658, which are $17.75 and $13.30 per hour, respectively, depending on contract dates. The determination provides detailed wage rates for numerous job titles under administrative support, food service, healthcare, and technical occupations. It stresses additional benefits, including health and welfare allowances, paid sick leave, and vacation, underscoring compliance with federal requirements. To address unlisted job classifications, contractors must submit a conformance request to ensure appropriate wage rates are applied. The document serves as a crucial guide for federal contractors, ensuring they meet labor standards and provide fair compensation for services rendered under government contracts. The precision of compensation and occupational classifications is essential for adherence to federal regulations within RFPs, grants, and labor contracts at all government levels.
    Combined Synopsis Solicitation_Generator Maintenance Services.pdf
    The USDA Agricultural Research Service is soliciting quotes for quarterly generator maintenance services at the Dale Bumpers National Rice Research Center in Stuttgart, AR. This Request for Quotes (RFQ) number 12405B25Q0074 is a total set-aside for small businesses under the NAICS Code 811310, with a size standard of $12.5 million. The contract will be a firm-fixed price with a one-year base period and four optional one-year extensions. Five line items are specified for maintenance services from June 2025 to May 2030. Vendors must quote on company letterhead detailing item descriptions and pricing, ensuring validity for 60 days post-quote submission. All quotes must be submitted electronically to the designated email by 3:00 PM Central Time on May 15, 2025, and must include all required information to avoid being deemed non-responsive. A site visit is scheduled for May 6, 2025, and interested vendors must notify the USDA by May 5. Questions regarding the RFQ must be submitted by May 7, 2025. Vendors are required to be active in the System for Award Management (SAM) for submission and award eligibility, with payment processed via the Department of the Treasury Invoice Processing Platform.
    Q and A_Generator Maintenance.pdf
    The document pertains to Solicitation 12405B25Q0074 for Generator Maintenance, dated May 8, 2025. It addresses two key queries related to the maintenance procedures. Firstly, it confirms that load bank testing is a mandatory requirement for the maintenance of the generators. Secondly, it assures that technicians will have the ability to park their trucks in proximity to the generators, granting them direct access for efficient servicing. This brief Q&A format provides essential guidelines for bidders and maintenance providers, ensuring clarity on operational expectations outlined in this government Request for Proposals (RFP). The answers emphasize logistics and testing requirements critical for maintaining generator functionality within contractual obligations.
    Lifecycle
    Title
    Type
    Generator Maintenance Services
    Currently viewing
    Combined Synopsis/Solicitation
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