Annual Generator Maintenance Services at Seattle and American Lake VA Medical Center
ID: 36C26026Q0206_1Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98661, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MECHANICAL POWER TRANSMISSION EQUIPMENT (J030)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide annual generator maintenance services at the Seattle and American Lake VA Medical Centers. The required services include annual inspections, performance verification, oil and fuel filter changes, coolant system maintenance, and load bank testing for various Caterpillar and Cummins generators, in compliance with Joint Commission standards and VA directives. This opportunity is part of a Sources Sought Notice aimed at gathering information to identify potential sources for a contract that will include a base year and four option years. Interested parties should contact Adam Hill at Adam.Hill3@va.gov or 360-553-7678 to express their interest and provide the requested company information and capability statements by the specified deadline.

    Point(s) of Contact
    Files
    Title
    Posted
    The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting a Sources Sought Notice for annual generator maintenance services at the Seattle and American Lake VA Medical Centers. This is an information-gathering notice, not a solicitation for bids, aiming to identify qualified sources for a potential requirement. The services include annual inspections, performance verification, oil and fuel filter changes, coolant system maintenance, and load bank testing for various Caterpillar and Cummins generators. The contract will have a base year and four option years. Respondents are asked to provide company information, business size, small business program eligibility, ability to provide firm-fixed-pricing for five years, staff certifications, existing federal contracts, additional information needed for effort estimation, and a capability statement.
    Similar Opportunities
    H961--Generator maintenance and Load Bank Testing (01/15/2026 - 12/31/2026) Base Plus four 1 Year Options
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a qualified contractor to provide comprehensive generator maintenance and load bank testing services for the Jack C Montgomery VA Medical Center in Muskogee, Oklahoma. The contract, identified as RFQ 36C25926Q0084, includes a base period from January 15, 2026, to December 31, 2026, with four additional one-year options, and encompasses services such as annual and semi-annual checks, oil changes, radiator cleaning, and both 2-hour and 4-hour load bank testing for 13 generators from manufacturers including Caterpillar, Cummins, John Deere, and Kohler. This procurement is critical for ensuring the reliability and safety of emergency and standby power systems, adhering to manufacturer specifications and federal regulations. Interested contractors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must contact Contract Specialist Jeffery K Eller at Jeffery.Eller@va.gov for further details, with evaluations based on price, technical capability, and past performance.
    J061--Generator Maint
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for Caterpillar Generator Maintenance services at the Minneapolis VA Health Care System. The procurement requires qualified contractors to provide preventative maintenance for nine Caterpillar generators, including comprehensive inspections and the use of OEM parts, with services to be performed by certified Caterpillar technicians. This total Small Business set-aside contract spans a base year from February 1, 2026, to January 31, 2027, with two option years available, and emphasizes compliance with various FAR and VAAR clauses. Interested parties must submit their quotes via email to Contract Specialist Robert Bennett by 1:00 PM CST on January 13, 2026, following a mandatory site visit scheduled for January 7, 2026, at 10:00 AM CST.
    J061--Emergency Generator Preventive Maintenance and Testing
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office 16, is seeking qualified contractors to provide Emergency Generator Preventive Maintenance and Testing services at the Michael E. Debakey VA Medical Center in Houston, Texas, along with 13 surrounding Community Based Outpatient Clinics. The scope of work includes comprehensive preventive maintenance, load bank testing, fuel tank cleaning, and emergency repair services for a total of 18 generators, which consist of 16 diesel, 1 dual fuel, and 1 natural gas unit. This procurement is crucial for ensuring the operational reliability of emergency power systems, and interested contractors must have OEM training, a minimum of five years of relevant experience, and be located within 100 miles of Houston. Responses to the Sources Sought Notice are due by January 5, 2026, at 3:00 PM CST, and inquiries should be directed to Contract Specialist Eugene Jackson at eugene.jackson2@va.gov.
    J061--PM DIESEL GENERATORS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for preventative maintenance and emergency services for diesel generators at the VA San Diego Healthcare System. This contract, designated under NAICS code 811310, is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and includes a base period from February 2, 2026, to February 1, 2027, with four optional one-year extensions, potentially extending the total duration to five years. The services are critical for ensuring the operational reliability of power distribution equipment, which is vital for healthcare facilities. Interested vendors must submit their offers by January 12, 2026, at 1:00 PM MST, and are encouraged to register for a mandatory pre-proposal site visit scheduled for December 29, 2025. For further inquiries, vendors can contact Contract Specialist Felicia L. Simpson at felicia.simpson@va.gov.
    Steris Sterilizer Equipment Maintenance and Service
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor to provide comprehensive maintenance and repair services for Steris sterilizer equipment at the Puget Sound VA Health Care System in Seattle, Washington. The contractor will be responsible for on-site, full-service maintenance, which includes all OEM parts, labor, materials, tools, and documentation, as outlined in the Statement of Work. This contract is crucial for ensuring the operational efficiency and reliability of sterilization equipment, which is vital for patient care and safety in healthcare settings. The contract will cover a base year from March 1, 2026, to February 28, 2027, with four additional one-year option periods, and interested parties should contact Maureen Sundstrom at maureen.sundstrom@va.gov for further details.
    J036--West Haven Generator Repairs
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for generator repairs at the Veterans Affairs Medical Center (VAMC) in West Haven, Connecticut, under Request for Quotation (RFQ) 36C24126Q0135. The procurement aims to restore reliability to various emergency generators by addressing deficiencies identified during preventive maintenance, which includes tasks such as replacing air filters, performing coolant system flushes, and replacing batteries and fuel lines. This work is critical for ensuring electrical safety and reliable automatic transfer to emergency power, thereby safeguarding patient safety at the facility. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must submit their quotes by December 31, 2025, at 5:00 PM EST, and can direct inquiries to Contract Specialist Nathan Langone at Nathan.Langone@va.gov.
    J059--SOURCES SOUGHT NOTICE SWITCHGEAR MAINTENANCE TESTING SERVICES BALTIMORE VA MEDICAL CENTER 36C24526Q0196
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the Network Contracting Office 5, is seeking qualified vendors to provide NETA Maintenance Testing Services for a GE PowerVac 15KV Switchgear Lineup at the Baltimore VA Medical Center. The procurement aims to identify contractors capable of performing comprehensive testing, including visual and mechanical inspections, insulation resistance testing, circuit breaker testing, and grounding verification, all in compliance with relevant safety and industry standards. This initiative is crucial for ensuring the reliability and safety of electrical systems within the facility. Interested parties must submit their responses, including business information and capabilities, by 10:00 AM (ET) on January 12, 2026, to the primary contact, Bill Pratt, at Billie.Pratt@va.gov.
    J043--Quarterly Compressor Maintenance for VA Palo Alto Health Care System
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide quarterly compressor maintenance services for the VA Palo Alto Health Care System (VAPAHCS), which includes facilities in Palo Alto, Menlo Park, and Livermore, California. The contract encompasses a base period from February 1, 2026, to January 31, 2027, with four additional one-year option periods, and requires comprehensive services such as inspection, testing, maintenance, and repair of various air and vacuum systems in compliance with manufacturer specifications and relevant safety codes. This maintenance is critical for ensuring the operational efficiency and safety of medical, dental, and laboratory equipment, thereby supporting the healthcare services provided to veterans. Interested parties should contact Contract Specialist Tim Smith at Timothy.smith9de3@va.gov or call 916-923-4517 for further details regarding the solicitation (36C26126Q0246) and to ensure compliance with the total small business set-aside requirements.
    Garage Door Maintenance and Repair at American Lake VAMC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for garage door maintenance, repair, and replacement services at the American Lake VA Medical Center in Washington. The procurement involves maintaining four existing garage doors and replacing two roll-up garage doors, adhering to specific technical specifications and safety standards, including compliance with UL 325 for entrapment protection. This opportunity is a total small business set-aside under NAICS code 238290, with proposals due by January 2, 2026, and questions accepted until December 29, 2025. Interested vendors are encouraged to attend a mandatory site visit on December 12, 2025, and should contact Adam Hill at adam.hill3@va.gov for further details.
    Generator Semi-Annual Preventive Maintenance (PM), Emergency Repair Services (ERS)
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking proposals for a contract focused on Generator Semi-Annual Preventive Maintenance (PM) and Emergency Repair Services (ERS) at the U.S. Army ALTESS Enduring Data Center in Radford, Virginia. The contract encompasses a range of services including detailed inspections, fluid analysis, battery replacement, and load bank testing, structured over a base year and four option years, ensuring the operational readiness of six diesel standby generators. This procurement is set aside for small businesses, with proposals due by January 19, 2026, and a site visit scheduled for January 7, 2026. Interested parties should direct inquiries to Myrisha L. Mullen or Octavia Heflin-Smith via email, and must adhere to the submission guidelines outlined in the solicitation documents.