Vendor Managed Inventory
ID: 2031ZA24Q00332Type: Combined Synopsis/Solicitation
Overview

Buyer

TREASURY, DEPARTMENT OF THEBUREAU OF ENGRAVING AND PRINTINGOFFICE OF THE CHIEF PROCUREMENT OFFICERWASHINGTON, DC, 20228, USA

NAICS

Cutting Tool and Machine Tool Accessory Manufacturing (333515)

PSC

MISCELLANEOUS SPECIAL INDUSTRY MACHINERY (3695)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/83736907755c42a3a252fa627cf9ca8a/view
Timeline
    Description

    The Department of the Treasury, specifically the Bureau of Engraving and Printing (BEP), is seeking proposals for a Vendor Managed Inventory (VMI) program aimed at acquiring low-cost, high-usage parts essential for operations at its Washington, D.C. facility. The procurement involves establishing a Blanket Purchase Agreement (BPA) for parts under $100, which includes a variety of items such as bits, blades, bolts, and connectors, with the goal of preventing stock-outs and ensuring operational reliability. This opportunity is exclusively set aside for small businesses, with a contract duration of five years, from October 1, 2024, to September 30, 2029, and interested vendors must submit their quotes by adhering to the outlined requirements and compliance standards. For further inquiries, potential bidders can contact Erica Hemphill at erica.hemphill@bep.gov.

    Point(s) of Contact
    Erica Hemphill
    erica.hemphill@bep.gov
    Files
    Title
    Posted
    2031ZA24Q00332 ECF Vendor Managed Inventory (VMI).pdf
    The Bureau of Engraving and Printing (BEP) has issued a Request for Quote (RFQ) titled "Vendor Managed Inventory (VMI)" under solicitation number 2031ZA24Q00332. This solicitation is for commercial items and services related to Cutting Tool and Machine Tool Accessory Manufacturing. The procurement is aimed exclusively at small businesses, with an anticipated award of a Blanket Purchase Agreement (BPA) for a duration of five years, divided into one base year and four option years. VMI services will be provided per the Statement of Work detailed in the solicitation, which requires timely delivery and management of inventory. The document indicates that submitted quotes must remain firm for 60 days and highlights criteria for evaluation based on technical strategy and price, requiring a minimum confidence rating of "Some Confidence" for award consideration. The RFQ articulates clear procedures for the submission of offers, as well as requirements for compliance with various provisions and representations related to federal contracting, such as those concerning telecommunications equipment and tax liabilities. Additionally, the BPA may be unilaterally canceled for non-compliance, and modifications can only occur with mutual agreement. Invoices for services must detail performance metrics and local fulfillment from the Eastern Currency Facility in Washington, DC. This procurement reflects the government's commitment to small business participation and regulatory compliance in federal acquisitions.
    Attachment 0001 - VMI SOW.pdf
    The Bureau of Engraving and Printing (BEP) is seeking a vendor to implement a Vendor Managed Inventory (VMI) program for low-cost, high-usage parts, transitioning from current credit card purchases across distributors. The VMI aims to prevent stock-outs by requiring suppliers to maintain a 60-day inventory. The agreement specifies that minimum and maximum quantities for parts will be established by the BEP, which will also dictate replenishment schedules and monitor inventory usage. Parts in this BPA are generally under $100 and encompass various generic items critical for production. The vendor will provide regular reports and make recommendations for inventory adjustments based on consumption patterns. This initiative is designed to increase efficiency, reduce supervisor workload, and maintain consistent stock levels, ensuring an operational reliability rate of 98%. The anticipated contract duration is five years, from October 1, 2024, to September 30, 2029, with provisions for safety, communication, and compliance with federal regulations throughout. This effort underscores the BEP's commitment to optimizing its supply chain management for essential operational components.
    Attachment 0002 - Schedule and Price Sheet.xlsx
    This document outlines the Vendor Managed Inventory (VMI) proposal under the RFP 2031ZA24Q00332, detailing the pricing schedule and itemization of components. The proposal is structured into base and option years, along with specific Contract Line Item Numbers (CLIN). The price sheet lists various hydraulic parts and services offered by vendors like MSC and Grainger, indicating quantities, unit prices, and extended prices. Additionally, specialized hydraulic adapters, fittings, and numerous jobber drill bits are cataloged, highlighting the breadth of inventory maintenance solutions available. Each part includes descriptions and pricing, underscoring the commitment to sourcing necessary components for operational efficiency. The overarching purpose of this RFP is to solicit suppliers capable of managing inventory needs effectively for federal operations, reinforcing efficiency and compliance with procurement standards.
    Attachment 0003 75D-07.0-04 EHS Contractor Requirements.pdf
    The document outlines the Environmental Health and Safety (EHS) Contractor Requirements for personnel working at the Bureau of Engraving and Printing (BEP) in Washington, DC. It serves as a standardized guide detailing the responsibilities of BEP’s management, contracting officers, and contractor personnel concerning safety and compliance with regulations. Key sections cover general compliance with EHS policies, mandatory training, submission of safety plans, and specific protocols for hazardous materials and waste management. Contractors must adhere to rigorous safety measures, including the submission of project-specific safety plans, regular inspections, personal protective equipment requirements, and emergency response procedures. The document emphasizes ongoing communication between contractors and BEP representatives to ensure compliance and address health and safety risks proactively. Furthermore, it identifies responsibility for managing hazardous materials, such as asbestos and lead-based paint, detailing required surveys, abatement procedures, and regulatory compliance to protect employee and public safety. Overall, these requirements reflect a commitment to maintaining stringent environmental, health, and safety standards in governmental contracts, which is crucial for federal grants and local RFPs.
    Attachment 0004 75B-07.0-06 EHS Requirements for Large Equipment Purchases.pdf
    The document outlines the Environmental, Health, and Safety (EHS) requirements for large equipment purchases at the Bureau of Engraving and Printing (BEP), specifically for the D.C. Facility and Western Currency Facility. It delineates the responsibilities of various stakeholders, including facility management, contracting officers, and contractors in maintaining and adhering to safety and regulatory guidelines. Key specifications include equipment design to minimize injury risk, compliance with safety standards (OSHA, ANSI), noise level restrictions, machine guarding, and hazard communication. Further, the document establishes stringent environmental protection standards, including air pollution control measures, wastewater management, and waste handling protocols. Specific attention is given to equipment emissions, requiring adherence to federal, state, and local regulations, as well as mandatory testing and permit acquisition for compliance. These comprehensive guidelines highlight the BEP's commitment to ensuring a safe working environment and the impact of equipment operations on health and the environment. Overall, the document serves as a critical reference for contractors in understanding and fulfilling EHS requirements in government procurement processes.
    Attachment 1 - VMI SOW.pdf
    The Bureau of Engraving and Printing seeks a partner to implement an efficient Vendor Managed Inventory (VMI) system for essential, low-cost, high-usage hardware and consumables. The goal is to streamline the procurement of these items, which currently requires significant manual effort. Select parts worth under $100, including various bits, blades, bolts, and fittings, will be covered by the VMI. The selected vendor will regularly restock these items, incorporating existing inventory and ensuring a continuous supply. They must maintain a 98% stock availability and offer same-day delivery in case of stockouts. The VEP reserves the right to manage stock levels and adjust the product list. This five-year engagement aims to reduce resource dedication and downtime by ensuring a reliable supply of essential parts. Vendors will work within BEP's security protocols and provide quarterly usage reports. This approach will optimize inventory management and ensure efficient access to critical components.
    Lifecycle
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    Vendor Managed Inventory
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    Combined Synopsis/Solicitation
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