Q999--Teleradiology Support Services VA Philadelphia Healthcare System
ID: 36C24425Q0417Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Diagnostic Imaging Centers (621512)

PSC

MEDICAL- OTHER (Q999)

Original Source

https://sam.gov/opp/5766aa4af80d422f81e8deaac3be6500/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide Teleradiology Support Services for the Philadelphia VA Medical Center. The procurement aims to address personnel shortages by contracting for essential diagnostic imaging services, including off-hours image interpretation and consultations, with strict adherence to VA policies and HIPAA regulations. This five-year, firm-fixed-price contract will ensure timely reporting of examinations and maintain high standards of data security, reflecting the government's commitment to veteran healthcare. Interested parties must submit their quotes by June 2, 2025, and can contact Contract Specialist Lev V Stowe at lev.stowe@va.gov for further information.

    Point(s) of Contact
    Lev V StoweContract Specialist
    lev.stowe@va.gov
    Files
    Title
    Posted
    36C24425Q0417_1.docx
    The Department of Veterans Affairs is seeking Teleradiology Support Services for the Philadelphia VA Medical Center, expected to result in a 5-year, Firm-Fixed-Price indefinite delivery/indefinite quantity (ID-IQ) contract. The contract aims to provide a beneficial service to the Government, evaluated based on technical capability, past performance, and price. This opportunity is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a corresponding small business size standard of $19 million under the NAICS code 621512. The solicitation numbered 36C24425Q0417 will be posted on SAM.gov around May 15, 2025, with quotes due by May 28, 2025. Interested SDVOSB firms are encouraged to respond to the RFQ upon its release. This procurement process emphasizes competitive evaluation, allowing considerations beyond just price to ensure quality service provision to veterans. The notice also includes contact information for the contracting officer and additional details on evaluation criteria, ensuring clarity for potential bidders.
    36C24425Q0417.docx
    The document outlines a Request for Quote (RFQ) for Teleradiology Support Services needed by the Philadelphia VA Medical Center. This 5-year, firm fixed price contract seeks qualified offerors to provide essential diagnostic imaging services due to personnel shortages. The contractor must deliver professional teleradiology services, including off-hours image interpretation and consultations, while adhering to strict VA policies and requirements. Key responsibilities include ensuring timely reporting of STAT examinations within an hour and routine cases within 24-48 hours, guaranteeing 99% uptime for services, and maintaining robust data security in compliance with HIPAA regulations. The contractor will also be responsible for the training and credentialing of radiologists as well as providing documentation in line with American College of Radiology standards. The proposal process requires adherence to specific instructions, and emphasis is placed on the critical need for a timely and effective teleradiology service solution to support the care of veterans at CMCVAMC. The contract will be administered by the Department of Veterans Affairs, with bids due by June 2, 2025.
    BUSINESS ASSOCIATE AGREEMENT.docx
    The Business Associate Agreement establishes the terms for the Department of Veterans Affairs (VA) Veterans Health Administration and an unnamed Business Associate regarding the handling of Protected Health Information (PHI) in compliance with HIPAA and HITECH Acts. The agreement designates the Philadelphia VA Medical Center as the Covered Entity and outlines the Business Associate's obligations to protect PHI while providing tel radiology support services. Key points include restrictions on PHI use and disclosure, the requirement for administrative and technical safeguards, procedures for breach notification, and the responsibility of both parties to ensure compliance with applicable laws. Additionally, it emphasizes the need for written agreements with subcontractors and obligations regarding the return or destruction of PHI upon termination. The agreement is subject to regular review and mandates that all actions align with HIPAA standards, affirming the VA's commitment to safeguarding patient information while engaging external services.
    Price Schedule - 36C24425Q0417 02.xlsx
    The document outlines a Request for Quote (RFQ) from the Department of Veterans Affairs, specifically the Philadelphia Healthcare System, aiming to procure various radiology and imaging services. It lists multiple items essential for medical diagnostics, such as plain film radiology, computed tomography (CT) procedures, ultrasound exams, magnetic resonance (MR) imaging, nuclear medicine, and mammography services, along with their respective historic quantities for a one-year period. The quantities specified range from 10 to 3000 units, indicating the expected demand for each service. The RFQ also mentions the unit prices for a five-year timeframe, indicating a structured purchasing plan for medical imaging services crucial to veteran healthcare. The document reflects the government’s commitment to maintaining a high standard of care for veterans by ensuring the procurement of essential diagnostic services. The RFQ emphasizes transparency in pricing and quantity forecasting, adhering to federal regulations for procurement practices.
    SCA WD No. 2015-4233 - Rev. 33 - Dated 4-23-2025.pdf
    Statement of Work.pdf
    The Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) requires contractor-provided teleradiology services to address staffing shortages in diagnostic imaging for veterans. With physician turnover and demand for radiology services, outsourcing is deemed a cost-effective solution, particularly during off hours and emergencies. Contractors must deliver off-site radiological interpretations and advice via secure networks while adhering to VA policies and providing oversight of clinicians’ qualifications. Key performance expectations include timely delivery of interpretation reports, maintaining patient confidentiality, complying with Federal and State regulations, and ensuring a high standard of care. Services are to be rendered mainly during weekends, holidays, and evenings, with strict turnaround times for STAT and routine requests. Additionally, contractors must uphold quality control measures, maintain a minimum uptime of 99%, and coordinate closely with the CMCVAMC to integrate their systems and processes. Compliance with the Health Insurance Portability and Accountability Act (HIPAA) and ongoing training in VA policies is required. The comprehensive approach aims to ensure reliable, efficient delivery of diagnostic services while ensuring the highest standards of patient care.
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