J066--NCO22 Philips Digital Pathology service and maintenance Base Base plus 2 option years
ID: 36C26226Q0156Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/workspace/contract/opp/e323ace0d462428d8deac9abfb5c8c74/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking a qualified vendor to provide service and maintenance for Philips Digital Pathology equipment, specifically seven Ultra Fast Scanners and three PIPS (IMS) units, across various facilities within Veterans Integrated Service Network (VISN) 22. The contract will cover a base period from January 1, 2026, to December 31, 2026, with two additional one-year option periods, and will include services such as 24/7 customer support, corrective maintenance, software updates, and performance improvements, all performed by Philips-certified engineers. This procurement is crucial for maintaining the operational efficiency of medical imaging devices used in veteran healthcare, ensuring high-quality service delivery. Interested parties must submit their quotations electronically to Contract Specialist Rebecca Gaba at Rebecca.Gaba@va.gov by December 17, 2025, with questions due by December 11, 2025.

    Point(s) of Contact
    Gaba, RebeccaContract Specialist
    Rebecca.Gaba@va.gov
    Files
    Title
    Posted
    36C26226Q0156.docx
    The Department of Veterans Affairs (VA), Network Contracting Office – 22, has issued Solicitation Number 36C26226Q0156 for Philips Digital Pathology service and maintenance. This solicitation is for a base year with two option years. The services are required at multiple VA facilities within VISN 22, including Greater LA, Loma Linda, San Diego, Long Beach, Phoenix, Tucson, and Albuquerque. The response deadline is December 17, 2025, at 12 PM Pacific Time. This is a combined synopsis/solicitation notice, and interested parties are directed to review the attached documents for a full description of the requirements, including the Request for Quote (RFQ), Attachment A outlining digital pathology PM and service with options, and Attachment B detailing the Statement of Work (SOW) for digital pathology service and maintenance.
    Attachment A DIGITAL PATH PM and Service with options.xlsx
    The provided government file, likely an RFP or grant document, details a procurement request for multiple Phillips-brand medical imaging devices. Specifically, it lists seven "Ultra Fast Scanner" units (with serial numbers SN 100805222, FMT0720; SN 100805652, FMT0721; SN 100805470, FMT0731; SN 100805377, FMT0741; SN 100805842, FMT0744; SN 100805740, FMT0719; and SN 100805222, FMT0720) and three "PIPS (IMS)" units (with serial numbers SN 100805469, 4056; SN 100805375, 1070; and SN 100805221, 1056). Each item is designated for a quantity of one unit for a duration of one year, indicated by "YR" under the Unit of Measure. The document includes sections for Unit Price and Extended Price, which are currently left blank, as is the Total price. This structure suggests a request for bids or proposals for the acquisition or leasing of these specific Phillips medical devices for a one-year term.
    ATTACHMENT B SOW - Digital Pathology Service and Maintenance.docx
    The Statement of Work outlines a requirement for corrective maintenance and software licensing services for seven Ultra Fast Scanners and three PIPS (IMS) units across various Veterans Integrated Service Network (VISN) 22 facilities. The contract has a base period from January 1, 2026, to December 31, 2026, with two one-year option periods. Services include 24/7 customer helpdesk, technical phone support, spare parts coverage for PIPS, biannual planned maintenance, corrective maintenance by Philips-certified engineers, mandatory software updates, performance improvement updates, and Operations Management Suite (OMS) account activation. The contractor is responsible for providing all necessary labor, materials, and tools, ensuring only new or like-new parts are used, and replacing worn or defective parts at no cost to the government. Work hours are Monday through Friday, 8:00 am to 5:00 pm PST, excluding national holidays. Contractor personnel must be Philips-certified Field Service Engineers. The contractor is required to submit electronic field service reports within seven calendar days of work completion and will designate a Program Manager to oversee contract performance.
    S02 RFQ 36C26226Q0156 Digital Pathology PM AND SERVICE.docx
    The Department of Veterans Affairs (VA) is seeking a single vendor for preventive maintenance and repair services for seven Phillips Ultra Fast Scanners and three Phillips PIPS (IMS) instruments. This Request for Quotation (RFQ) 36C26226Q0156 is issued under FAR Part 13 Simplified Acquisition Procedures, with the intent to award a single Firm-Fixed Price (FFP) contract. The contract includes a base year (January 1, 2026 – December 31, 2026) and five option years. Services include Preventative Maintenance (PM), Corrective Maintenance (CM), and telephone technical support. The procurement is open to businesses under NAICS Code 811210 with a size standard of $34 million. Offerors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter from Phillips. Quotations must demonstrate meeting the salient characteristics in the Statement of Work (SOW) and be submitted electronically to Rebecca Gaba at Rebecca.Gaba@va.gov by December 17, 2025, 12:00 PM PT. Questions must be submitted by December 11, 2025, 12:00 PM PT. Evaluation will be based on the lowest priced quotation that meets all SOW requirements.
    Lifecycle
    Title
    Type
    J066--NCO22 Philips Digital Pathology service and maintenance Base Base plus 2 option years
    Currently viewing
    Combined Synopsis/Solicitation
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