Janitorial Service for the Miller St. Compound, Deschutes NF, Bend, OR
ID: 1240BE24Q0105Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA-FS, CSA NORTHWEST 3Portland, OR, 972042829, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f6856260184a42ddac6fa7a7f973486b/view
Timeline
    Description

    The Department of Agriculture, specifically the Forest Service, is seeking qualified small businesses to provide janitorial services for the Miller Street Compound located in Bend, Oregon. The contract encompasses year-round weekly cleaning of approximately 4,821 square feet of office space, restrooms, and workshops, along with semi-annual services such as carpet cleaning and window washing, and additional seasonal restroom cleaning from May to October. This procurement is crucial for maintaining cleanliness and hygiene standards within federal facilities, ensuring a safe and pleasant environment for staff and visitors. Interested contractors must submit their proposals, including technical and price components, by the specified deadline, and can direct inquiries to Contracting Officer Thomas Hammerle at thomas.hammerle@usda.gov.

    Point(s) of Contact
    Thomas Hammerle Contracting Officer
    thomas.hammerle@usda.gov
    Files
    Title
    Posted
    1240BE24Q0105_DES_SOL.pdf
    The solicitation document 1240BE24Q0105_WAL_SOL outlines a Request for Quotation (RFQ) for janitorial services at the Miller Street Compound in the Deschutes National Forest, Bend, Oregon, for a base year and four option years. It aims to procure services that include year-round weekly cleaning of approximately 4,821 square feet, seasonal restroom cleaning from May to October, and semi-annual cleanings such as carpet and window cleaning. This RFQ is set aside for small businesses with a specific NAICS code of 561720. Quoters must submit a technical proposal detailing past performance, technical capability, and required representations and certifications. Price proposals must include a completed pricing schedule. The government plans to award a single, firm-fixed-price contract based on an evaluation of price, past performance, and technical capabilities, ensuring compliance with various federal regulations. An invitation for vendors to conduct a site survey is also included, facilitating potential bidders' understanding of the requirements. The submission deadline for proposals and questions is specified, emphasizing the urgency of compliance for interested contractors. This document represents the federal government's ongoing commitment to ensuring contracted services meet organizational standards and expectations.
    ATCH-1_1240BE24P0105_DES_PWS.pdf
    The USDA's Performance Work Statement outlines requirements for janitorial services at the Miller Street Compound in Bend, Oregon, under Solicitation 1240BE24Q0105. This non-personal services contract mandates that the contractor manage all aspects of cleaning for an area of approximately 4,821 square feet, including restrooms and workshops, with weekly services from September 30, 2024, through September 29, 2025, and four additional option years. Key services include routine cleaning, semi-annual carpet cleaning and floor maintenance, and seasonal restroom cleaning during peak months. Contractors must adhere to quality control standards, utilize bio-based cleaning products, and ensure compliance with safety and security measures, including employee background checks. The document specifies performance metrics, including an Acceptable Quality Level (AQL) of 95%, determining that services must be free from observable flaws. It details reporting requirements, contract manager responsibilities, and government resources provided for contractor use. The structured approach aims to maintain high cleanliness standards while ensuring environmental considerations and cost-effectiveness in contract execution.
    ATCH-2_1240BE24Q0105_DES_QASP.pdf
    The USDA’s Quality Assurance Surveillance Plan (QASP) provides a framework for monitoring janitorial services at the Miller Street Compound in Deschutes National Forest, Oregon. The QASP outlines the purpose of ensuring service quality according to defined standards and acceptable quality levels (AQLs), detailing the contractor's and government's responsibilities during contract performance. It specifies the evaluation criteria for acceptable performance and includes provisions for remedial actions in the case of non-performance by the contractor. The plan incorporates various surveillance methods, including periodic inspections and the use of performance standards to assess contractor compliance. For each service, AQLs are established, defining the permissible level of defects and the appropriate corrective measures that must be taken in response to non-compliance. The document also includes an appendix with practical tools like daily checklists and performance requirement summaries to assist in monitoring. Overall, the QASP serves as a critical tool for ensuring that contracted services meet the USDA's standards, enabling effective oversight and accountability in the execution of janitorial services as outlined in the solicitation or contract number 1240BE24Q0105.
    ATCH-3 Wage-Det_ 2015-5589 -26-07222024 - Oregon Eastern.pdf
    The document is a Wage Determination Register from the U.S. Department of Labor regarding the Service Contract Act (SCA). It specifies the minimum wage rates for various occupations in Oregon as of 2024, particularly focusing on federal contracts. Contractors must adhere to wage guidelines set by Executive Orders 14026 and 13658, which stipulate minimum wages of $17.20 and $12.90 per hour, respectively, depending on contract dates and conditions. Additionally, it lists detailed hourly rates for a wide range of occupations spanning administrative support, automotive service, health occupations, and technical positions, among others. Employees are entitled to fringe benefits, including health and welfare compensation, vacation time, and paid holidays. The document also outlines requirements for sick leave under Executive Order 13706 and provides directives for classifying unlisted job positions through a conformance process. This wage determination ensures fair compensation for service employees working under federal contracts, thereby supporting labor standards and worker protections as part of federal procurement processes.
    PWS ANNEX A Miller Project Maps.pdf
    The document provides a vicinity map detailing the Miller Street Compound and surrounding structures within Deschutes National Forest. It identifies key facilities, including the Auto Maintenance Shop, Road Crew Office, Communication Shop, Fire Office, and additional fire restroom facilities. The layout showcases various building numbers and locations, emphasizing the spatial relationship between these facilities in relation to nearby roads such as Scott Street and Sullivan Road. The document serves as a geographical reference to support operational and maintenance activities within the forest's administrative framework. Its purpose aligns with potential government RFPs and grants, aimed at promoting effective facility management and infrastructure development within federal and local jurisdictions.
    PWS ANNEX B Miller General Facility Data.pdf
    The document outlines the general facility information for the Maintenance Support Center (MSC) including the Communication Shop, Auto Maintenance Shop, Road Crew Office, and Fire Building, detailing their layouts, office space, restroom facilities, and usage specifics. Each building, occupied year-round with peak usage from May to October, has unique configurations informing contractors of their task requirements under various Contract Line Item Numbers (CLIN) and Task Orders. The Communication Shop spans 1,183 square feet, while the Auto Maintenance Shop covers 974 square feet and the Road Crew Office totals 931 square feet. The Fire Building comprises three separate structures, totaling 2,664 square feet, including shared office and restroom facilities. Securable spaces are designated in the Auto Maintenance Shop and Fire Restroom B for storage of cleaning supplies, with a stipulation for a two-week supply of consumable products to be maintained for Forest Service personnel. This information is crucial for prospective contractors to prepare and execute maintenance and operational services in these facilities efficiently. The context aligns with federal and local RFPs to ensure compliance with service agreements and facility management standards.
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    Janitorial Service for the Miller St. Compound, Deschutes NF, Bend, OR
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