6830--Dry Ice Delivery Service
ID: 36C25726Q0142Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)San Antonio, TX, 78240, USA

NAICS

Industrial Gas Manufacturing (325120)

PSC

GASES: COMPRESSED AND LIQUEFIED (6830)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/134390d175994a8e9c62c56ea12148ad/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified small businesses to provide dry ice delivery services for the Central Texas Health Care System located in Temple, Texas. The procurement involves a firm-fixed-price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract for the delivery of 8,700 lbs of dry ice pellets, including both standard and emergency deliveries over a five-year period from February 1, 2026, to January 31, 2031. This service is critical for the Pathology and Laboratory Medicine Service, ensuring the proper storage and transportation of sensitive materials. Interested parties must submit their quotes by January 9, 2026, at 9:00 AM Central Standard Time, and can direct inquiries to Contract Specialist Teresa Arzola at Teresa.Arzola@va.gov or by phone at 210.740.3729.

    Point(s) of Contact
    Teresa ArzolaContract Specialist
    (210) 740-3729
    Teresa.Arzola@va.gov
    Files
    Title
    Posted
    36C25726Q0142 0001_1.pdf
    The Department of Veterans Affairs (VA), Network Contracting Office 17, has issued Amendment 0001 to Solicitation 36C25726Q0142. The amendment addresses questions from potential offerors regarding a new contract for dry ice delivery to a local VA facility in Temple, TX. Key clarifications include confirmation that this is a new contract, delivery is local, subcontractors are permitted if requirements are met, estimated annual quantities are 8700 lbs (including 900 lbs for emergencies), dry ice must be in pellet form, and pricing will be evaluated per pound and per delivery. Emergency calls will be handled with next-day delivery during normal business hours, and no special security clearance is required for delivery personnel. The solicitation closes on January 9, 2026, at 9:00 AM Central Standard Time, and both RFPs and RFQs are being requested.
    36C25726Q0142 0001.docx
    This document is an amendment to a previous combined solicitation, number 36C25726Q0142, for Dry Ice Delivery Service. The amendment provides answers to questions asked during the question-and-answer period. The solicitation is issued by the Department of Veterans Affairs, Network Contracting Office 17, located in San Antonio, TX. The place of performance is the Department of Veterans Affairs, Central Texas Health Care System, ATTN: Pathology and Laboratory, 1901 Veterans Memorial Drive, Temple, TX 76504. The response date for the solicitation is January 9, 2026, at 9:00 AM Central Time. The solicitation is set aside for SBA and has a product service code of 6830 and a NAICS code of 325120. The point of contact is Contract Specialist Teresa Arzola.
    36C25726Q0142_1.pdf
    The Department of Veterans Affairs, Network Contracting Office 17, has issued Solicitation Number 36C25726Q0142 for a firm-fixed-price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract for dry ice pellets and delivery services. This small business set-aside aims to provide weekly and emergency dry ice deliveries to the Central Texas Veterans Health Care System's Pathology and Laboratory Medicine Service in Temple, TX. The contract has five one-year ordering periods from February 1, 2026, to January 31, 2031, with a guaranteed minimum award of $13,000.00 and a maximum aggregate value of $150,000.00. Offers are due by January 9, 2026, at 9:00 AM CST, and will be evaluated based on technical ability, past performance, and price. Invoices must be submitted electronically through the Tungsten Network. The NAICS code for this acquisition is 325120 (Industrial Gas Manufacturing) with a 1200-employee size standard.
    36C25726Q0142.docx
    The Department of Veterans Affairs (VA) is soliciting quotes for dry ice delivery services for the Central Texas Health Care System, with solicitation number 36C25726Q0142. This is a combined synopsis/solicitation for commercial items and delivery services, set aside for small businesses under NAICS code 325120. The request is for 8,700 lbs of dry ice pellets, 52 standard deliveries, and 6 emergency deliveries over a five-year ordering period from February 1, 2026, to January 31, 2031. Quotes are due by January 9, 2026, at 9:00 AM CST and should be submitted via email to Teresa Arzola. Evaluation criteria include technical acceptability and price, with technical aspects focusing on the ability to provide all requested items and, if not the manufacturer, a letter of authorization to distribute. Various FAR and VAAR clauses apply to this acquisition, and additional information can be found in the attached RFQ document.
    Lifecycle
    Title
    Type
    6830--Dry Ice Delivery Service
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    J041--Ice Machine Cleaning and Sanitizing Services for VACCHCS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals for Ice Machine Cleaning and Sanitizing Services for the VA Central California Health Care System (VACCHCS). The contract will encompass a base year and four option years, requiring monthly cleaning, semi-annual filter replacements, annual preventive maintenance, and emergency services for 19 ice machines, with a focus on Legionella mitigation. This procurement is particularly important for maintaining health and safety standards within the facility, ensuring that ice machines are properly sanitized and functioning. Interested vendors must be Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and are required to submit their proposals in accordance with the solicitation guidelines, with questions directed to Contract Specialist Lacy J. Morgan at Lacy.Morgan@va.gov. The solicitation is available on SAM.gov, and vendors should monitor for any amendments.
    6830--Bulk Liquid Oxygen for Beckley VAMC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking a contractor to provide medical-grade bulk liquid oxygen for the Beckley Veterans Affairs Medical Center (VAMC) under solicitation number 36C24526Q0154. The contract requires the delivery of approximately 38,918.92 gallons of OXYLIQ Liquid Oxygen Nonflammable UN1073 annually, with an estimated two deliveries per week, from March 2, 2026, to March 1, 2027, including emergency deliveries within 24 hours. This procurement is critical for ensuring the availability of medical-grade oxygen for patient care, adhering to strict FDA and U.S. Pharmacopoeia standards. Interested small businesses must submit their quotes by January 20, 2026, at 12:00 PM Eastern Time, and can contact Contracting Officer Ryan Singletary at ryan.singletary@va.gov for further information.
    8945--VA San Diego Sandwiches IDIQ
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 22, is seeking qualified contractors to provide fresh sandwiches under a one-year Indefinite Delivery Indefinite Quantity (IDIQ) contract for the VA San Diego Healthcare System. The procurement requires contractors to supply various sandwiches, adhering to strict health and sanitation standards, with deliveries scheduled on Mondays and Wednesdays between 5:30 AM and 6:30 AM Pacific Time, utilizing temperature-controlled vehicles. This contract is crucial for ensuring that veterans receive nutritious meals, and it is set aside for small businesses under NAICS code 311991. Interested parties must submit their responses by January 14, 2026, and are encouraged to direct inquiries to Contract Specialist Hestia Sim at Hestia.Sim@va.gov.
    4110--PHARMACY MEDICATION REFRIGERATORS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 6, is seeking proposals for the procurement of eight medical-grade pharmacy refrigerators, specifically the Follett model REF5P-0L-00-00, for the Salem VA Medical Center. This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and is classified under NAICS code 333415, which pertains to refrigeration equipment manufacturing. The refrigerators are essential for maintaining the integrity of medications and other temperature-sensitive pharmaceuticals within the facility. Interested offerors must submit their quotes by January 14, 2026, at 9:00 AM EST, via email to Contract Specialist Kenneca B. Crump at Kenneca.Crump@va.gov, and must include necessary documentation such as a completed Buy American Certificate and compliance with subcontracting limitations.
    Boiler / Chiller Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract requires a comprehensive range of services, including testing, inspections, preventative maintenance, corrective repairs, and emergency services, with a focus on maintaining operational efficiency and safety of critical heating and cooling systems. This opportunity is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and includes a base year with four one-year option periods, running from March 2026 to March 2031. Interested parties should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details, and note that the deadline for proposal submissions has been extended to January 14, 2026, at 1:00 PM CST.
    Z2NB--674-23-255 NRM Improve RO-DI Recirculation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the project titled "Improve RO-DI Recirculation" at the Olin E. Teague Veterans Medical Center in Temple, Texas. This procurement involves the demolition and replacement of existing Reverse Osmosis-Deionization (RO-DI) plumbing fixtures, lines, and tanks across three floors of building 163, requiring the contractor to provide supervision, labor, materials, equipment, and testing services, along with necessary reconfigurations of electrical, mechanical, and plumbing systems. The new RO system must produce a minimum of 4 gallons per minute, and due to the facility's 24/7 operations, some work will need to be conducted after hours and on weekends. The project is estimated to cost between $1,000,000 and $2,000,000 and is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB), with a requirement for offerors to be verified and visible on SBA.GOV prior to proposal submission. Interested parties should contact Contract Specialist Eileen Myers at Eileen.Myers@va.gov or by phone at 254-987-0201 for further information, with an RFP expected to be posted around January 15, 2026.
    Q999 - VISN 12 Home Oxygen Delivery Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors to provide Home Oxygen Delivery Services under the VISN 12 program, specifically through solicitation 36C25225R0072. The procurement aims to ensure the delivery and maintenance of respiratory equipment, including oxygen and ventilators, to veterans, with a focus on compliance with essential VA documentation and service requirements. This service is critical for the health and well-being of veterans who rely on oxygen therapy and other respiratory support. Interested vendors should note that the proposal due date has been extended to January 15, 2026, at 10:00 AM CST, and can contact Joni Dorr at joni.dorr@va.gov or 414-844-4858 for further information.
    DDAG Ice Machine Preventative and Corrective Maintenance
    Dept Of Defense
    The Defense Logistics Agency (DLA) is seeking qualified small businesses to provide preventative and corrective maintenance services for ice machines at DLA Distribution Albany Robins, Georgia (DDAG). The procurement involves establishing a hybrid firm-fixed-price (FFP) and time and materials (T&M) purchase order, covering a base year from February 1, 2026, to January 31, 2027, with two additional option years extending to January 31, 2029. This maintenance is crucial for ensuring the operational efficiency of ice machines, which are essential for various logistical and operational needs within the facility. Interested vendors must submit their quotes by January 15, 2026, at 1730 EST, and can contact Samuel Tustin at samuel.tustin@dla.mil for further information. The total estimated contract value for the three-year period is $24,000.
    CTX Boiler Plant Forklift
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking offers for the procurement of a new CLARK S35D or similar 7,000 lb. Diesel Solid Pneumatic forklift for the Central Texas Veterans Health Care System. This acquisition, under solicitation number 36C25726Q0204, is specifically set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and will be awarded as a Firm-Fixed-Price contract to the lowest-priced, technically acceptable offeror. The forklift is essential for operational efficiency within the VA's facilities, and key requirements include specific performance characteristics, a one-year warranty, onsite demonstration, and operator training. Interested parties must submit their offers electronically by January 30, 2026, at 11:00 AM CST, and can contact Contract Specialist Taminie Woodrow at taminie.woodrow@va.gov for further information.
    Real Time Location Environmental Monitoring System
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 17, is soliciting proposals for a Real Time Location Environmental Monitoring System, aimed at enhancing environmental control across various VA facilities in Texas. The contractor will be responsible for providing an automated continuous environmental monitoring system, including support and maintenance services, to monitor critical parameters such as temperature, humidity, and differential pressure, ensuring compliance with VHA Directives. This procurement is particularly significant for maintaining optimal conditions in medical environments, which is crucial for patient care and equipment functionality. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their offers by January 9, 2026, at 1:00 PM CST, and can direct inquiries to Melanie Williams at melanie.williams5@va.gov or by phone at 210-694-6378.