Purchase of Pickup Truck, Yokota Air Base, Japan
ID: FA520925Q0007Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5209 374 CONS PKAPO, AP, 96328-5228, USA

NAICS

Automobile and Light Duty Motor Vehicle Manufacturing (336110)

PSC

TRUCKS AND TRUCK TRACTORS, WHEELED (2320)

Original Source

https://sam.gov/opp/f4fe08be3e7442708f344d3354bac494/view
Timeline
    Description

    The Department of Defense, through the Department of the Air Force, is soliciting proposals for the purchase of twelve full-size locally manufactured pickup trucks for Yokota Air Base in Japan. The contractor is required to provide vehicles that meet specific commercial standards and local regulations, including features such as a regular cab configuration, a minimum seating capacity of three, and a gross vehicle weight rating of 6,500 lbs. This procurement is essential for maintaining the logistical capabilities of the base and ensuring compliance with operational standards in Japan. Interested offerors must submit their electronic quotations by January 6, 2025, at 2:00 PM Japan Standard Time, and are encouraged to direct any questions to the primary contact, Mr. Yuma Kato, at yuma.kato.jp@us.af.mil by December 10, 2024.

    Point(s) of Contact
    Yuma Kato
    81425523011
    81425303319
    yuma.kato.jp@us.af.mil
    BENJAMIN WARREN
    81425523011
    benjamin.warren.7@us.af.mil
    Files
    Title
    Posted
    1_PolicyLetter_FA520925Q0007.pdf
    The memorandum from the 374th Airlift Wing of the Department of the Air Force outlines essential policies and procedures for entities interested in contracting with the U.S. government. It emphasizes that purchases are made through competitive solicitations and warns against collusion among vendors, which is strictly prohibited. Any firm found to restrict competition will face rejection of their proposals and be barred from future solicitations. The document stresses that all government personnel must conduct dealings with integrity, without any potential for conflict of interest, particularly regarding gratuities, which can include gifts or favors intended to influence contract decisions. Violations regarding unethical conduct should be reported to the commanding officer of the contracting unit. This memorandum serves as a crucial guideline for maintaining transparency and fairness in government procurement processes, underscoring the importance of ethical business practices within the federal contracting landscape.
    2_NoticeToOfferor_FA520925Q0007.pdf
    The 374th Airlift Wing of the Department of the Air Force has issued a memorandum regarding Solicitation No. FA520925Q0007 for the purchase of a pickup truck at Yokota Air Base, Japan. Interested offerors must submit electronic quotations by January 6, 2025, at 2:00 PM JST, and are encouraged to confirm receipt by the contracting officials, as there may be issues with email transmissions. Questions about the solicitation should be directed in writing to Contract Specialist Mr. Yuma Kato or Contracting Officer Mr. Benjamin D. Warren by December 10, 2024, at 2:00 PM JST. No site surveys are planned since this involves only material purchase and delivery. Offerors are also required to include their CAGE/NCAGE code and are advised to register with the System for Award Management (SAM) before submitting their quotes. This procurement opportunity emphasizes government protocols for contracting processes, which include strict adherence to submission timelines and requirements to ensure effective communication and compliance.
    3_Solicitation_FA520925Q0007_DRAFT.pdf
    The document outlines a solicitation for the purchase of 12 regular cab, 4X2 pickup trucks for the Yokota Air Base in Japan. It is part of a Women-Owned Small Business (WOSB) initiative. Key details include the contracting officer’s information, a specification of services required, delivery requirements, and unique identification procedures for items. The solicitation emphasizes compliance with several Federal Acquisition Regulation (FAR) clauses and Defense Federal Acquisition Regulation Supplement (DFARS) requirements, particularly regarding tax exemptions applicable to U.S. government expenditures in Japan. The contractor is instructed to ensure proper packing, marking, and submission of invoices, following specific guidelines. The overarching purpose is to facilitate a fair bidding process among qualified contractors, particularly those that are economically disadvantaged women-owned small businesses, thus emphasizing the federal government’s commitment to promoting small business participation in public procurement. This procurement process is framed within the broader context of ensuring compliance with U.S. laws, maintaining operational readiness at the military base, and supporting local economic growth through small business engagement.
    3_Solicitation_FA520925Q0007.pdf
    The document outlines a solicitation for the purchase of 12 pickup trucks for Yokota Air Base, Japan, under the Women-Owned Small Business (WOSB) program. It includes essential procurement details such as solicitation number FA520925Q0007, requisition number, and contact information for the contracting officer and requiring activity. The products are specified in terms of quantity (12 each), with a firm fixed price arrangement. The solicitation emphasizes compliance with various Federal Acquisition Regulation (FAR) clauses and outlines the contractor's obligations regarding packing, labeling, and delivery coordination. Additionally, the document includes provisions for inspection, acceptance, and payment terms, highlighting the requirement for submitting invoices via the Wide Area Workflow (WAWF) system. Key information such as delivery location, point of contact, and necessary documentation for tax exemptions under the Status of Forces Agreement between the U.S. and Japan is also presented. This government contract underscores opportunities for woman-owned businesses while establishing clear expectations for the procurement process and maintaining standards for quality and compliance.
    4_Atch1_GMCII_PU-Truck_20241202.pdf
    The document outlines the government's Request for Proposal (RFP) for the procurement of twelve full-size locally manufactured pickup trucks for Yokota Air Base in Japan. The contractor is required to supply these vehicles equipped with specific features adhering to local standards and commercial practices. Key specifications include a 4X2 regular cab configuration, a minimum seating capacity of three, a gross vehicle weight rating of 6,500 lbs, gasoline fuel type, and an automatic transmission. Additionally, the trucks must have power features, ABS brakes, and standard safety equipment including airbags and seat belts. Delivery is to be made to the 374th Logistics Readiness Squadron at Yokota Air Base, with associated technical publications required in both Japanese and English. This RFP demonstrates the government's commitment to maintaining its logistical capabilities while ensuring compliance with local regulations and standards in Japan.
    5_Atch2_Product-Info_25Q0007.pdf
    The document outlines the requirements for a Request for Proposal (RFP) regarding the purchase of pickup trucks for Yokota Air Base, Japan. It specifies that the offeror must provide detailed information about the vehicle, including the local manufacturer's name, model name, and model number, along with a catalog for the items offered. The lead time for delivery is required to be between nine to twelve months after the order is received. Additionally, the offeror must confirm the availability of replacement parts in their area. By signing the document, the offeror affirms that they can ensure future accessibility to these parts. Overall, the RFP emphasizes compliance with specific product specifications and conditions under federal procurement standards.
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