6515--Qmatic System Upgrade | Brand Name Only
ID: 36C25625Q0779Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF256-NETWORK CONTRACT OFFICE 16 (36C256)RIDGELAND, MS, 39157, USA

NAICS

Other Computer Related Services (541519)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/9e27067d1ec94597a4eea608d429c44f/view
Timeline
  1. 1
    Posted Apr 9, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 9, 2025, 12:00 AM UTC
  3. 3
    Due Apr 14, 2025, 9:00 PM UTC
Description

The Department of Veterans Affairs is seeking qualified vendors for the upgrade of the Qmatic system at the Michael E. DeBakey VA Medical Center in Houston, Texas. This Sources Sought Notice aims to identify potential sources for a procurement strategy that may include Service-Disabled Veteran-Owned Small Business (SDVOSB) set-asides, sole source, or unrestricted approaches, focusing on the Qmatic Orchestra 7 upgrade and related services. The upgrade is critical for enhancing patient management capabilities, improving workflow, and increasing patient satisfaction through features such as real-time notifications and digital displays. Interested parties must submit their responses, demonstrating their business size and socio-economic status, to Contract Specialist Robert (Dustan) Arabie at robert.arabie@va.gov by 4:00 PM CST on April 14, 2025.

Point(s) of Contact
Robert (Dustan) ArabieContract Specialist
(337) 244-7254
robert.arabie@va.gov
Files
Title
Posted
36C25625Q0779.docx
Apr 9, 2025, 9:08 PM UTC
The Department of Veterans Affairs has issued a Sources Sought Notice regarding an upgrade of the existing Qmatic system at the Michael E. DeBakey VA Medical Center in Houston, Texas. This notice seeks to identify potential sources for the procurement strategy, which may involve small business set-asides, sole source or unrestricted approaches. The required items include multiple components of the Qmatic Orchestra 7 upgrade and related services. This notice serves as an informational request, not a solicitation for proposals or quotations. Responses must demonstrate business size, socio-economic status, and compliance with regulations such as being registered in the System for Award Management (SAM). Businesses must not mark responses as proprietary and are encouraged to provide evidence that their offerings could meet the government’s needs. All information received by the specified response date will be considered in determining the procurement process. This inquiry reflects the VA’s commitment to improving its services through modern technology and collaboration with qualified vendors.
Statement of Work Draft.docx
Apr 9, 2025, 9:08 PM UTC
The draft Statement of Work outlines the requirements for upgrading the Qmatic queuing system at the Michael E. DeBakey VA Medical Center in Houston, Texas. The contractor is tasked with providing new equipment and installation services for the Qmatic Orchestra 7 system in the Pathology Laboratory and Pharmacy care lines, as the existing system has reached the end of its useful life. This upgrade aims to enhance workflow and patient satisfaction through improved patient management capabilities, such as real-time notifications, verbal guidance, and digital displays for appointments and medication readiness. The document specifies the necessary components and quantities for the system overhaul, including software licenses, kiosks, and hardware. Additionally, it emphasizes the need for coordination during installation to ensure minimal disruption to ongoing operations. Overall, the project highlights the VA’s commitment to leveraging technology to improve patient care and administrative efficiency at its facilities.
Lifecycle
Title
Type
6515--Qmatic System Upgrade | Brand Name Only
Currently viewing
Sources Sought
Similar Opportunities
J065--Medical & Surgical Lasers Service
Buyer not available
The Department of Veterans Affairs (VA) is seeking qualified contractors to provide maintenance and support services for 24 medical and surgical lasers at the Michael E. DeBakey VA Medical Center in Houston, Texas. The procurement aims to establish a Full-Service Contract that includes preventive and corrective maintenance, ensuring a commitment to 95% equipment uptime, along with 24/7 technical support and compliance with industry standards. This opportunity is particularly focused on small businesses, including Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and requires interested vendors to submit their capabilities, training availability, and an Authorized Distribution Letter from manufacturers. Responses are due by April 18, 2025, at 3 PM Central Time, and should be directed to Contract Specialist Robert (Dustan) Arabie at robert.arabie@va.gov.
6515--Inpatient Nursing Service (INS) Telemetry Boxes 50ea
Buyer not available
The Department of Veterans Affairs is seeking bids from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for the procurement of 50 telemetry boxes to be supplied to the Michael E. DeBakey VA Medical Center in Houston, Texas. This Request for Quotation (RFQ), numbered 36C25625Q0741, aims to address a critical shortage in patient monitoring equipment essential for high-risk patients, thereby enhancing safety and care standards within the facility. The contract will be a firm-fixed price for the delivery, installation, and training of the Spacelabs AriaTele Telemetry Transmitters, which must comply with specified medical standards and be new. Proposals are due by April 30, 2025, at 3 PM Central Time, and interested contractors must ensure they are registered in the System for Award Management (SAM) and certified as SDVOSBs to be eligible for consideration. For further inquiries, contact Quentin Chew at Quentin.Chew@va.gov or call 713-791-1414.
Y1DA--580-324 | Replace/Construct Bldg 121 | Houston, TX
Buyer not available
The Department of Veterans Affairs (VA) is planning to solicit proposals for a Firm-Fixed-Price contract to replace Building 121 at the Michael E. Debakey VA Medical Center in Houston, TX. The project entails the demolition of the existing building and the construction of a new single-story facility, approximately 14,977 square feet, designed to serve as a Psychosocial Rehabilitation and Recovery Center, featuring various treatment and support spaces. This procurement is significant as it aims to consolidate and enhance the services provided to veterans, ensuring they receive comprehensive care in a modern facility. The solicitation will be issued as a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with an estimated construction magnitude between $10 million and $20 million, and a performance period of approximately 274 days following the Notice to Proceed. Interested parties should direct inquiries via email to Andrew Mathews at Andrew.Mathews2@va.gov, as telephone communication is not permitted.
6515--NOI SS: GE HealthCare Mac-Lab AltiX to BT22 Systems Upgrades
Buyer not available
The Department of Veterans Affairs intends to award a Sole Source Delivery Order for the upgrade of GE HealthCare Mac-Lab AltiX to BT22 Systems at the Michael E. DeBakey VA Medical Center in Houston, Texas. The procurement involves the acquisition of fifty-seven distinct medical equipment items and accessories, with TrillaMed identified as the sole source provider qualified under FAR 19.1406, leveraging the statutory authority of the Veterans Benefits Act of 2003. This non-competitive procurement underscores the critical need for specialized medical upgrades to enhance healthcare services for veterans. Interested parties can reach out to Contracting Officer Shasta Britt at shasta.britt@va.gov or by phone at 713-794-8609 for further details, as no competitive proposals are being solicited.
Q999--COMPUTER/VIDEO MONITOR
Buyer not available
The Department of Veterans Affairs is soliciting bids for the procurement of computer/video monitors under Solicitation Number 36C25625Q0794, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract aims to enhance the technological capabilities of the VA's medical facilities, ensuring that they are equipped with essential electronic equipment to support healthcare operations. Proposals must be submitted by April 29, 2025, at 1:00 PM Central Time, with inquiries directed to Oney Kelly at Oney.Kelly@va.gov or by phone at 713-791-1414. Detailed specifications and requirements are outlined in the attached solicitation document.
Q201--Durable Medical Equipment Services for Martinsburg VAMC
Buyer not available
The Department of Veterans Affairs is seeking proposals for Durable Medical Equipment (DME) services for the Martinsburg Veterans Affairs Medical Center (VAMC). The contract, which is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), requires the contractor to provide comprehensive services including the pickup, installation, setup, maintenance, and disposal of DME, ensuring compliance with VA standards and regulations over a five-year period. This procurement is crucial for delivering essential medical equipment and services to veterans, thereby enhancing their quality of care and support. Interested parties should note that the quotation deadline has been extended to April 30, 2025, and can reach out to Contract Specialist Darcy Gray at darcy.gray2@va.gov or George Sherrin at george.sherrin@va.gov for further inquiries.
N046--580-25-2-5161-0036 Reverse Osmosis and DI Water
Buyer not available
The Department of Veterans Affairs is soliciting proposals for the leasing and maintenance of a Reverse Osmosis (RO) and Deionized (DI) water system at the Michael E. DeBakey VA Medical Center in Houston, Texas. The procurement aims to ensure compliance with ANSI/AAMI ST108:2023 standards for water quality in medical device processing, requiring contractors to provide equipment installation, ongoing maintenance, and comprehensive water quality testing. This initiative is critical for enhancing healthcare service delivery and maintaining safety and infection control protocols within the medical facility. Interested service-disabled veteran-owned small businesses (SDVOSB) must submit their proposals by April 28, 2025, at 2:00 PM CDT, and can direct inquiries to Contracting Officer Felicia Lovelady at Felicia.Lovelady@va.gov.
5840--X-Ray Baggage Machine
Buyer not available
The Department of Veterans Affairs is seeking qualified vendors for the procurement and installation of an X-Ray Baggage Machine at its Houston Regional Office. The project aims to enhance workplace safety by detecting hazardous materials in packages, which involves conducting a site assessment, procuring the equipment, installing the machine, testing its effectiveness, and providing staff training on operation and maintenance. This Sources Sought notice serves as preliminary market research and is not a request for quotes; interested parties must submit their qualifications and capabilities by April 18, 2025, to Contract Specialist Julie Lemire at julie.lemire@va.gov, with RFQ 36C10D25Q0081 in the subject line.
Z2DA--STX Upgrade HVAC ALMD Lab 671-22-190
Buyer not available
The Department of Veterans Affairs (VA) is preparing to issue an Invitation for Bids (IFB) for the upgrade of HVAC systems in the 1st Floor Lab of the Audie L. Murphy VA Hospital located in San Antonio, Texas. This project entails general construction services, including alterations and the removal of existing utilities, with a contract value estimated between $1 million and $2 million. The initiative is part of the VA's commitment to enhancing healthcare facilities for veterans and is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The solicitation is expected to be released on SAM.gov around April 30, 2025, with bid openings anticipated for July 30, 2025. Interested bidders must ensure compliance with specific requirements, including a current VETS 4212 report and registration in SAM and SBA's VetCert platform, to have their proposals deemed responsive. For further inquiries, contact Cheryl Clark, Contract Specialist, at cheryl.clark4@va.gov.
Mobile MRI Trailer and Technician
Buyer not available
The Department of Veterans Affairs is seeking proposals for the lease of a mobile MRI unit and associated technologist services at the Austin Outpatient Clinic in Texas. The procurement requires the contractor to provide a fully operational 1.5T MRI unit along with skilled technologists for a base period of 12 months, with the option to extend for four additional years. This initiative is crucial for enhancing healthcare services for veterans, ensuring compliance with federal regulations, and maintaining high standards of patient safety and data confidentiality. Interested vendors, particularly those classified as Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must submit their proposals by May 5, 2025, at 12:00 PM CST, and can direct inquiries to Contracting Officer Oneka Robertson at oneka.robertson@va.gov or by phone at 210-992-4129.