Solicitation 75H70725Q00061_Air handling/Exhaust Units Inspection and Cleaning for Zuni Comprehensive Community Health Center
ID: Solicitation_75H70725Q00061Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEALBUQUERQUE AREA INDIAN HEALTH SVCALBUQUERQUE, NM, 87110, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/013686b7e2524317a25e81a3960d040d/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service (IHS), is seeking proposals for air handling and exhaust unit inspection and cleaning services at the Zuni Comprehensive Community Health Center in New Mexico. This procurement is specifically set aside for Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act, emphasizing the importance of supporting Indian-owned businesses in federal contracting. The selected contractor will be responsible for ensuring compliance with health regulations, providing certified technicians, and delivering detailed inspection reports, with a focus on minimal disruption to hospital operations. Proposals are due by March 24, 2025, at 3:00 PM (MT), and interested parties should direct inquiries to Shannon Eldridge-Shorty at shannon.eldridge-shorty@ihs.gov or call 505-256-6768.

    Point(s) of Contact
    Shannon Eldridge-Shorty
    (505) 256-6768
    shannon.eldridge-shorty@ihs.gov
    Files
    Title
    Posted
    IHS IEE Representation Form_Jan 2022_508 Compliant.pdf
    The document outlines the requirements for self-certification of contractors under the Buy Indian Act, managed by the Department of Health & Human Services' Indian Health Service. Offerors must confirm they qualify as an “Indian Economic Enterprise” before submitting an offer, at the time of contract award, and throughout the contract's duration. Any change in status must be reported immediately to the Contracting Officer. Offerors must also register with the System of Award Management (SAM). Providing false information in this context constitutes a violation of federal law. The representation section allows the Offeror to assert their eligibility status regarding Indian ownership, requiring details such as the 51% owner’s name and Tribal affiliation. This document emphasizes the importance of adhering to eligibility criteria and the legal ramifications of misrepresentation in the context of government RFPs and contracts aimed at supporting Indian enterprises.
    Past Performance Survey_Sol 75H70725Q00061.docx
    The document is a Past Performance Survey from the Indian Health Service, under the Department of Health and Human Services, related to Solicitation No.: 75H70725Q00061 for air handling/exhaust units at the ZCCHC. Its primary purpose is to evaluate contractors based on their previous performance on government contracts. The survey seeks detailed information about contractor capabilities, project outcomes, and compliance with contract requirements. It includes sections for contractor information, specific performance inquiries, and a rating system spanning from "Excellent" to "Unacceptable" based on various indicators, such as quality of service, cost control, timeliness, business relations, and customer satisfaction. Respondents are asked to rate their experiences and provide supporting comments. Overall, the document outlines the necessary information for assessing the past performance of contractors, aiming to inform future decisions on contract awards within the context of government RFPs. It underscores the importance of previous contractor reliability and service quality in maintaining effective government contracts.
    QA_.docx
    The document is a solicitation for federal and state/local RFPs and grants. It outlines specific questions and answers relevant to bidders, aiming to clarify requirements and expectations in the procurement process. The key focus is to provide comprehensive guidance on submitting proposals for government contracts, ensuring understanding of critical aspects like eligibility, project scope, and evaluation criteria. The structure is organized by sections, each addressing different topics related to the solicitation. Key points include deadlines for submissions, allowable costs, eligibility criteria, and performance metrics for awarded projects. The solicitation emphasizes transparency and fairness in the bidding process, underscoring the government's commitment to engaging qualified vendors while adhering to regulatory frameworks. This document serves as a vital resource for entities seeking to participate in government contracting opportunities, fostering a competitive environment in compliance with federal and state mandates.
    QA_Amend 0001.pdf
    The document is an amendment regarding a government solicitation, specifically addressing questions and answers related to a Request for Proposal (RFP). The primary updates include an extension of the proposal due date to March 24, 2025, at 3:00 PM (MT) and the availability of mechanical drawings at the project site. Additionally, the scope of work has been clarified to include updating the schedule for service charges and the detailed cleaning of kitchen exhaust hoods. Site visit dates have also been adjusted, allowing interested parties to conduct visits from March 10 to March 17, 2025, within specified hours. This amendment aims to ensure that all vendors have essential information and sufficient time to prepare competitive proposals aligned with project requirements. Overall, the document emphasizes clarity and accessibility for potential participants in the solicitation process.
    Sol_75H70725Q00061_Amd_0001.pdf
    The document is an amendment to solicitation number 75H70725Q00061, issued by the Indian Health Service (IHS) for inspection and cleaning services of air handling/exhaust units at the Zuni Comprehensive Community Health Center in New Mexico. The due date for proposals has been extended to March 24, 2025, at 03:00 PM MT, with questions to be submitted by March 11, 2025. This solicitation targets Indian Small Business Economic Enterprises (ISBEE) in alignment with the Buy Indian Act, aiming to evaluate reasonably priced offers from these businesses. If not received, IHS will consider bids from other small businesses. Interested parties must submit several required documents, including a technical proposal, past performance references, and an Indian Economic Enterprise Representation form. The document emphasizes compliance with submission requirements and outlines a clear timeline for inquiries and proposals, stressing the importance of adhering to deadlines and conditions specified in the solicitation. Overall, this amendment reflects IHS's commitment to ensuring fair opportunities for Indian-owned businesses in government contracting.
    Sol_75H70725Q00061_terms and conditions.pdf
    The Indian Health Service (IHS) released Solicitation No. 75H70725Q00061, seeking proposals for air handling and exhaust unit inspection and cleaning services at the Zuni Comprehensive Community Health Center in New Mexico. This procurement is set aside for Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act. The contract is structured as a Firm Fixed Price, with an initial base year and an option for renewal. Interested contractors must submit technical acceptability, past performance, and price proposals by March 18, 2025. The scope includes compliance with health regulations, providing certified technicians, and submitting detailed inspection reports. The contractor is also responsible for all equipment and personnel involved in the services, adhering to safety standards, and ensuring minimal disruption to hospital operations. Additionally, the document outlines contract administration, invoicing procedures, and government responsibilities regarding oversight and support during the contract period. The solicitation aims to ensure efficient and compliant service delivery while prioritizing the use of small Indian businesses for federal contracting.
    Similar Opportunities
    Zuni Roof Replacement and Fall Protection Construction
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is soliciting proposals for the Zuni Roof Replacement and Fall Protection Construction project at the Zuni Comprehensive Community Health Center in New Mexico. The project aims to replace the existing roofing systems and install a fall protection system, ensuring compliance with strict safety and infection control protocols while the facility remains operational. This total small business set-aside contract has an estimated value between $1,000,000 and $5,000,000, with a performance period of 180 days. Interested contractors must submit their proposals by January 5, 2026, and can direct inquiries to Daniel Cotto at daniel.cotto@ihs.gov or Andrew E. Hart at andrew.hart@ihs.gov.
    GIMC Housekeeping Supply BPAs
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is planning to establish multiple Blanket Purchase Agreements (BPAs) for janitorial and housekeeping supplies at the Gallup Service Unit in New Mexico. The procurement includes a variety of essential items such as trash can liners, biohazardous bags, bathroom tissue, disinfectants, and cleaning equipment, which are critical for maintaining hygiene and sanitation standards in healthcare facilities. The anticipated period of performance spans one year with four optional extensions, starting from January 15, 2026, and interested vendors are encouraged to submit their capability statements and price lists by December 23, 2025, to the primary contact, Bertina Jones, at bertina.jones@ihs.gov.
    SOURCES SOUGHT NOTICE: Infectious Waste Collection and Disposal Services
    Health And Human Services, Department Of
    The Indian Health Service (IHS) is conducting a sources sought notice to identify potential sources for infectious waste collection and disposal services for the Kayenta Health Center in Kayenta, Arizona, and the Inscription House Health Center in Tonalea, Arizona. The procurement aims to secure services related to the provision of infectious waste storage containers, collection, and disposal, which are critical for maintaining health and safety standards in healthcare facilities. Interested parties are invited to submit their qualifications and capabilities by November 17, 2025, at 12:00 PM, to Flora Washington via email at flora.washington@ihs.gov. Respondents must include a company profile, capability statement, and, if applicable, the completed IHS IEE Representation Form to demonstrate eligibility as an Indian Economic Enterprise.
    Zuni Quarters Sewer Improvement Project,
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service, is preparing to solicit proposals for the Zuni Quarters Sewer Improvement Project located in Zuni, New Mexico. This project involves the reconstruction of sewer lines, including demolition and replacement of existing infrastructure at the Zuni Comprehensive Community Health Center, and is expected to be completed within a 90-day period following the issuance of the Notice to Proceed. The contract will be awarded as a Firm Fixed Price (FFP) and is set aside exclusively for small businesses under NAICS code 237110, with an estimated project value between $100,000 and $250,000. Interested contractors should monitor https://sam.gov for the solicitation release, anticipated around December 23, 2025, and are encouraged to contact Shaukat Syed or Jenny Scroggins for further inquiries.
    Albuquerque Area Indian Health Service Sustainable Products and Services
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors for sustainable products and services in the Albuquerque area. This procurement aims to identify sources that can provide environmentally friendly and sustainable solutions tailored to the needs of the Indian Health Service. The goods and services procured will play a crucial role in enhancing healthcare delivery while promoting sustainability within the community. Interested vendors, particularly those classified as Indian Small Business Economic Enterprises (ISBEE), should reach out to Eric Wright at eric.wright@ihs.gov or call 505-256-6752 for further details regarding this opportunity.
    Kyle Health Center ASHRAE 170 Upgrades and Roof Replacement
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is soliciting proposals for the Kyle Health Center ASHRAE 170 Upgrades and Roof Replacement project located in Kyle, South Dakota. This procurement involves comprehensive upgrades to the facility's HVAC systems and roof, including the replacement of air handling units, boilers, chillers, and the membrane roof system to ensure compliance with ASHRAE 170 standards. The project is critical for enhancing the health center's operational efficiency and safety, with an estimated construction magnitude between $1,000,000 and $5,000,000. Interested contractors must submit their proposals by December 23, 2025, and are encouraged to contact Taylor Kanthack at taylor.kanthack@ihs.gov or 240-478-1501 for further details.
    Four (4) Medical Assistants - Santa Fe Indian Health Center & Satellite Clinics
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for four Medical Assistants to serve at the Santa Fe Indian Health Center and its satellite clinics in New Mexico. The Medical Assistants will be responsible for various patient care tasks, including screenings, specimen collection, vaccination assistance, and phlebotomy, with a requirement for candidates to have relevant qualifications and certifications. This procurement is part of a Buy Indian Set-Aside initiative, emphasizing the importance of supporting Indian Small Business Economic Enterprises, and will result in a single award with a base year and four option periods based on performance. Interested offerors must submit their proposals by January 2, 2026, by 12:30 p.m. (MST), and can direct inquiries to Patricia P. Trujillo at patricia.trujillo@ihs.gov or by phone at 505-256-6754.
    Belcourt RTU & Cabinet Replacement
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for the Belcourt RTU & Cabinet Replacement project at the Quentin N. Burdick Memorial Hospital in Belcourt, North Dakota. The project involves replacing the existing HVAC unit and renovating the CT area, which includes the installation of a new rooftop unit (RTU) with a direct steam injection humidifier, new cabinetry, flooring, ceiling tiles, and lighting. This procurement is designated as a 100% set-aside for Indian Small Business Economic Enterprises (ISBEE), with a total project duration of 180 calendar days following the issuance of a Notice to Proceed. Interested contractors must submit their proposals electronically by January 8, 2026, and can direct inquiries to Thupten Tsering at Thupten.Tsering@ihs.gov or Andrew E. Hart at andrew.hart@ihs.gov.
    Two (2) Information Technology Specialists - Santa Fe Indian Health Center & Satellite Clinics
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service, is seeking proposals for two Information Technology Specialists to provide essential IT services at the Santa Fe Indian Health Center and its satellite clinics in New Mexico. The contract, structured as a Firm-Fixed-Price agreement, includes a base year and four option periods, focusing on responsibilities such as managing Windows and VM Cloud systems, IT Helpdesk support, network administration, and data management. This opportunity is set aside for Indian Small Business Economic Enterprises under the Buy Indian Act, emphasizing the importance of supporting tribal businesses in delivering healthcare services. Interested offerors must submit their quotes by December 29, 2025, by 12:30 p.m. (MST), and can direct inquiries to Patricia P. Trujillo at patricia.trujillo@ihs.gov or by phone at 505-256-6754.
    PM Service Agreement for GE AMX 240 Mobile X-Ray System & GE FlashPad HD Detector-SS
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors to provide service and maintenance for the GE AMX 240 Mobile X-Ray System and GE FlashPad HD Detector at the Zuni Comprehensive Community Health Center in New Mexico. The procurement aims to establish a service agreement that includes preventative maintenance, unscheduled repairs, software updates, and compliance with industry standards, ensuring the equipment operates effectively and safely. This opportunity is particularly significant as it supports healthcare delivery in Indian communities, emphasizing the importance of reliable medical equipment. Interested parties must submit their responses, including a capability statement and the Indian Small Business Economic Enterprise (ISBEE) representation form, to Shannon Eldridge-Shorty by December 15, 2025, at 03:00 PM (MT).