J065--Notice of Intent to Sole Source: Nikon Confocal Microscope Preventative Maintenance Service - VA Palo Alto Health Care System
ID: 36C26125Q0225Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF261-NETWORK CONTRACT OFFICE 21 (36C261)MATHER, CA, 95655, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/a8edd1f23a464951b54794dc7287d065/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole-source contract to Nikon Instruments Inc. for preventative maintenance services on Nikon Confocal and Super Resolution microscopes at the VA Palo Alto Health Care System. This contract, which will be a firm-fixed price agreement for a base year with an option for an additional year, is essential for ensuring that the advanced imaging systems are maintained by factory-trained personnel, thereby preserving warranty conditions and optimizing technical support. The maintenance services are critical for the operation of medical equipment that supports healthcare delivery, emphasizing the importance of direct manufacturer involvement to avoid delays associated with third-party services. Interested vendors may submit capability statements to Jennifer Duron at Jennifer.Duron@va.gov by 4:00 PM Pacific Standard Time on January 21, 2025, as no competitive proposals will be solicited unless compelling evidence for competition is provided.

    Point(s) of Contact
    Jennifer DuronContract Specialist
    (808) 539-1301
    Jennifer.Duron@va.gov
    Files
    Title
    Posted
    36C26125Q0225.docx
    The Department of Veterans Affairs (VA) plans to award a sole-source contract to Nikon Instruments Inc. for preventative maintenance services on Nikon Confocal and Super Resolution microscopes at the VA Palo Alto Health Care System. This Notice of Intent, compliant with federal acquisition regulations, highlights that Nikon Instruments is the only authorized service provider capable of delivering the needed maintenance with factory-trained personnel, ensuring warranty validation and avoiding delays often associated with third-party services. The contract includes a firm-fixed price for a base year, with an option for an additional year. Interested parties may submit capability statements by January 21, 2025, but no competitive proposals will be solicited unless substantial, compelling evidence is presented that competition would benefit the government. The NAICS code identified for this contract is 811210, which encompasses the repair and maintenance of electronic and precision equipment. This document serves primarily as a notification and not as a formal solicitation.
    Draft Statement of Work- Nikon Service Agreement.pdf
    The document outlines the Statement of Work for a service contract with Nikon Instruments Inc. for the maintenance of the Nikon Confocal Microscope system at the VA Palo Alto Health Care System. The contract includes a base year and an option for an additional year, covering the A1R-HD25 Scanner Module and associated components under an A1 Service Agreement. Key features of the agreement include NIS Elements Software Updates and one preventative maintenance visit annually, although certain parts like objective lenses and monitors are excluded. Nikon Instruments Inc. is the sole source service provider for these systems, ensuring that all service requests are handled directly by their trained personnel, thereby maintaining warranty conditions. The document establishes the importance of direct manufacturer service for optimal technical support and rapid response time, emphasizing a streamlined repair process without third-party involvement. This service agreement reflects the VA's commitment to maintaining advanced healthcare technology through reliable and comprehensive support.
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