Y--WICA VISITOR CENTER HVAC REMODEL
ID: 140P6325B0007Type: Solicitation
AwardedAug 28, 2025
$630K$630,000
AwardeeFIRST AMERICAN FEDERAL CONTRACTING LLC 183 PINE CONE DR DOVER DE 19901 USA
Award #:140P6325C0007
Overview

Buyer

INTERIOR, DEPARTMENT OF THENATIONAL PARK SERVICEMWR NEKOTA(63000)Rapid City, SD, 57701, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

CONSTRUCTION OF HEATING AND COOLING PLANTS (Y1NB)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/5eadef54405a41eaa8e3759d63e42a95/view
Timeline
    Description

    The Department of the Interior, through the National Park Service, is soliciting bids for the HVAC remodel of the Visitor Center at Wind Cave National Park in Hot Springs, South Dakota. The project involves the removal of an existing Variable Refrigerant Flow (VRF) system and its components, followed by the installation of a new, more efficient VRF system, with an estimated contract value between $250,000 and $500,000. This initiative is crucial for enhancing energy efficiency and visitor comfort while ensuring compliance with federal regulations and historical preservation standards. Interested contractors must submit their bids by July 29, 2025, and are encouraged to attend a site visit on June 10, 2025; for further inquiries, they can contact Joseph Kirk at joseph_kirk@nps.gov or by phone at 605-574-0510.

    Point(s) of Contact
    Kirk, Joseph
    (605) 574-0510
    joseph_kirk@nps.gov
    Files
    Title
    Posted
    A14_Market_Research_Sources_Sought_Apr_23__2025_1.docx
    The National Park Service (NPS) is conducting a market survey to evaluate vendor interest and capabilities for an HVAC remodel project at Wind Cave National Park in Hot Springs, South Dakota. The project includes replacing the existing Variable Refrigerant Flow (VRF) system with a modern equivalent, involving the removal of current terminals and piping and installation of new components. The estimated cost for this project ranges from $250,000 to $500,000, with completion required within 180 days after the contract start date. Interested firms are invited to provide their business information, including size status based on various small business certifications, bonding capabilities, and details on work that will be performed by their employees. Responses should be submitted by May 2, 2025, via email, referencing the project number 140P6325B0007. This notice is not a commitment for future solicitation, as any procurement actions will be announced separately on the SAM.gov website. The associated NAICS code for this project is 238220, focusing on HVAC contractors, with a small business size standard set at $19 million.
    B01_Synopsis_of_Proposed_Contract_Action_2.docx
    The National Park Service is seeking bids for the removal and replacement of the HVAC system at the Wind Cave National Park Visitor Center. The project involves replacing the existing VRF system with a modern equivalent, including the removal of current terminals, branch selectors, and piping. The estimated project cost falls between $250,000 and $500,000, with a completion period of 180 days from the notice date. This contract will be awarded as a firm-fixed price in Summer 2025, adhering to Construction Wage Rate Requirements for Fall River County, SD. The opportunity is exclusively available for small businesses classified under the HVAC sector (NAICS code 238220) and is set aside 100% for Indian Small Business Economic Enterprise (ISBEE). A site visit will be arranged, and interested contractors must possess a Unique Entity Identifier (UEI), maintain active registration in the System for Award Management (SAM), and complete required representations at the time of solicitation closure. A formal solicitation will be issued around May 30, 2025, with responses anticipated to be due by June 30, 2025. Contact for inquiries is Joseph Kirk, Contracting Specialist.
    B08_Solicitation_Attach_1_SPECS_.pdf
    The Wind Cave National Park project focuses on replacing the HVAC system in its Visitor Center, originally built in 1936 and updated with subpar modifications. The project entails removing the outdated variable refrigerant system (VRF) and installing a new, more efficient VRF system over a period of 180 calendar days from the Notice to Proceed. All work is to comply with federal regulations, including preservation of historical artifacts discovered during construction, and must protect existing utilities and maintain public accessibility. The contractor is required to submit various preconstruction documents, including a detailed construction schedule, safety plans, and a waste management strategy. Environmental protection, safety, and adherence to park regulations are paramount throughout the project. Adequate noise control measures and accident prevention plans are also critical, with a strong emphasis on maintaining the safety and comfort of the public and park personnel during construction operations. This undertaking further demonstrates the National Park Service’s commitment to maintaining operational efficiency and historical integrity while upgrading facilities.
    B08_Solicitation_Attach_2_Drawings_.pdf
    The document pertains to a mechanical renovation project at Wind Cave National Park, primarily focused on upgrading HVAC systems. It outlines the project's scope, which includes the demolition and replacement of existing mechanical equipment across various building levels, ensuring compliance with construction and safety standards. Key actions listed involve the removal of outdated components, installation of new systems, and the maintenance of existing utilities where applicable. Specific instructions detail the responsibilities of contractors, such as verifying site conditions, making adjustments to fit existing infrastructure, and immediately reporting any hazardous materials encountered, like asbestos. The document emphasizes coordination between mechanical, electrical, and plumbing trades and stresses adherence to best practices for equipment maintenance access. Overall, this initiative, funded under a government RFP framework, showcases efforts to improve energy efficiency, operational safety, and comfort within the park’s facilities. The specifications aim to ensure that all work aligns with federal standards and environmental considerations for governmental projects, reflecting a commitment to enhancing visitor experience while maintaining the park's integrity.
    B08_Solicitation_Attach_3_Limitations_on_Subcontracting_Report.xlsx
    The document outlines a government contract report detailing payments to both similarly situated subcontractors (SSS) and non-similarly situated subcontractors (NSS) under a specified contract. Key data elements include the contract number (PIID), set-aside type, total contract value, performance period, and task orders. It tracks total amounts paid to individual subcontractors across different categories for various task orders, emphasizing compliance with the limitations on subcontracting policy. The report includes formulas to calculate the limitation on subcontracting percentage based on total payments made to the prime contractor, SSS, and NSS. Despite placeholders indicating where specific financial values and names should be inserted, the report serves as a template for analyzing subcontractor payments and ensuring adherence to government regulations regarding subcontracting practices. This structured summary is pivotal for maintaining transparency in federal contracts and monitoring compliance with established limit regulations on subcontracting arrangements. It ensures that government funds are appropriately allocated and that subcontracting practices do not overshadow the roles of prime contractors.
    B08_Solicitation_Attach_4_Wage_Determination.pdf
    The document outlines wage determinations for building construction projects in South Dakota, specifically covering nine counties: Bennett, Brule, Fall River, Gregory, Jackson, Jones, Lyman, Mellette, and Tripp. It specifies that contracts under the Davis-Bacon Act must meet minimum wage rates as mandated by Executive Orders 14026 and 13658, with rates applicable based on contract dates. For contracts post-January 30, 2022, workers must be paid at least $17.75 per hour, while those awarded between January 1, 2015, and January 29, 2022, must receive at least $13.30 per hour if not extended. The document includes specific wage rates for various classifications of workers such as electricians, ironworkers, and laborers, along with any fringe benefits. It also details the appeals process for wage determinations, providing contact information for further inquiries. This wage determination serves as essential guidance for federal contractors and workers, ensuring compliance with labor standards and fair compensation within the construction sector in South Dakota.
    B09_Solicitation_Amendment_2_Updated_Drawings_0002.pdf
    The document is an addendum issued for the bidding process concerning the HVAC improvements for the Wind Cave National Park, managed by The Schemmer Associates. It informs prospective bidders about revisions and updates to the initial bid documents, making them essential for understanding project requirements. The addendum includes detailed specifications for mechanical and electrical work, addressing changes in unit installations, removals, and the integration of HVAC systems with existing structures. Key components of the addendum cover the installation and demolition of various HVAC units, including a Variable Refrigerant Flow (VRF) system and associated components. It specifies required documentation for manufacturer approvals, product data, and shop drawings that must align with the stipulated design and project specifications. Additionally, it outlines mechanical and electrical drawings, ensuring bidders are aware of precise locations and technical requirements for installations, such as the revisions to piping arrangements and equipment schedules. Overall, the addendum is a critical document for contractors seeking to ensure compliance with project standards and improving functional outcomes at the national park, reflecting the government's commitment to maintaining and upgrading facilities within protected sites.
    Sol_140P6325B0007_Amd_0001.pdf
    This document serves as an amendment to a solicitation identified by the number 140P6325B0007, issued by the Department of the Interior's National Park Service (NPS). The primary focus of this amendment is to extend the bid closing date from June 30, 2025, to July 22, 2025, at 1:00 PM mountain time, with no additional changes to the original solicitation. It outlines the process for contractors to acknowledge receipt of this amendment, which is crucial for ensuring their offers are not rejected. All participants are reminded that failure to submit the acknowledgment by the specified deadline may result in rejection of their offers. The document includes contact information for the contract specialist, Joseph Kirk, for any inquiries regarding this amendment. Overall, this amendment reflects standard procedural updates typical in government contracts and solicitations, ensuring all parties are informed of critical timelines associated with their bids.
    Sol_140P6325B0007_Amd_0002.pdf
    The document outlines an amendment to the solicitation for the Wind Cave National Park HVAC Remodel Project, primarily aimed at modifying the original terms of the bid. Key changes include an extension of the bid closing date to July 29, 2025, at 1:00 PM Mountain Time, and the attachment of updated project drawings. The amendment stipulates that contractors must acknowledge receipt of the amendment to ensure their submissions are not rejected. Communication regarding the amendment must mention both the solicitation and amendment numbers. The contact person for questions is contract specialist Joseph Kirk, as noted in the document. The amendment emphasizes the importance of adhering to the modified terms and conditions while retaining the original stipulations of the solicitation. This update is part of the federal government's protocol for managing contracts and requests for proposals, ensuring clarity and compliance throughout the procurement process.
    Sol_140P6325B0007.pdf
    The document outlines a solicitation for bids to replace the HVAC system at Wind Cave National Park. It specifies the requirement for a firm fixed-price construction contract for the removal of an existing Variable Refrigerant Flow (VRF) system and its components, including piping and terminal units. The project's estimated cost ranges between $250,000 and $500,000, and a bid guarantee of 20% is mandated, requiring submission via email with the bid. A site visit is encouraged on June 10, 2025, to discuss project details. The contractor is expected to complete the work within 180 calendar days after receiving the Notice to Proceed. Additional requirements include compliance with prevailing wage rates, registration in the System for Award Management (SAM), and adherence to various federal regulations and contract clauses. The document is structured into sections detailing the solicitation form, specifications, bid requirements, and contractual clauses, aimed at ensuring compliance and clarity for potential contractors. This procurement is set aside for Indian Small Business Economic Enterprises (ISBEE), emphasizing the government's commitment to small business inclusion in public contracts.
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