2025 Superbowl Hotel Accommodations Coordinator, Hotel Rooms and Meeting Space for Marine Corps Attendees
ID: M00264-25-RFI-006Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYCOMMANDERQUANTICO, VA, 22134, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/4ea81ad56eef4654aeec886740685a65/view
Timeline
    Description

    The Department of Defense, specifically the United States Marine Corps (USMC), is seeking a contractor to provide hotel accommodations coordination services for the Marine Corps 250th Celebration in New Orleans, Louisiana, from February 3-10, 2025. The contractor will be responsible for securing 60 hotel rooms and meeting space for Marines and civilian personnel, ensuring accommodations are within a 2-5 mile radius of the Ernest N. Morial Convention Center, and meeting specific requirements such as a 4.5-star rating, complimentary Wi-Fi, and onsite security. This procurement is significant as it coincides with the 2025 Super Bowl and aims to honor the Marine Corps' history while fostering future aspirations. Interested vendors must submit their responses to the Request for Information (RFI) by 10:00 AM EST on November 29, 2024, and can contact Heaven Onley at heaven.j.onley.civ@usmc.mil or 703-784-3563 for further details.

    Point(s) of Contact
    Heaven Onley
    (703) 784-3563
    heaven.j.onley.civ@usmc.mil
    Joy Hughes
    joy.hughes@usmc.mil
    Files
    Title
    Posted
    M00264-25-RFI-006 Hotel Coordinator and Hotel Accommodations.docx
    The Marine Corps Installations National Capital Region is issuing a Request for Information (RFI) to gather insights from industry regarding hotel accommodations and meeting space coordination services needed for the Marine Corps 250th Celebration in New Orleans, LA, from February 3-10, 2025. The RFI seeks feedback on the attached Draft Performance Work Statement (PWS), which outlines the requirements for securing 60 hotel rooms and meeting spaces for Marines and civilian personnel. The document clarifies that this RFI is solely for information collection and does not constitute a formal solicitation or contract commitment. Respondents are encouraged to provide company capabilities, address key questions on program viability, pricing, competition barriers, and specificity of the PWS. Responses must adhere to a two-page limit and are due by 10:00 AM EST on November 29, 2024. Additionally, vendors must submit information regarding their active SAM registration, business details, and contract vehicles available for government procurement. Proper marking of proprietary information is emphasized, noting that all submissions will become government property. This initiative reflects the government's aim to engage the market efficiently while planning for a significant commemorative event.
    M00264-25-RFI-006 PWS Hotel Coordinator and Hotel Accommodations .docx
    The document outlines a Request for Information (RFI) related to securing hotel accommodations and meeting space for the U.S. Marine Corps' 250th Birthday celebration, coinciding with the 2025 Super Bowl in New Orleans. The contractor is tasked with coordinating housing for 60 Marines and civilian personnel from February 3-10, 2025, ensuring their stay is convenient to the Ernest N. Morial Convention Center. Key requirements include securing a 4.5-star hotel within a 2-5 mile radius that provides complementary Wi-Fi, on-premise parking, and onsite security. Meeting space for approximately 25 personnel must also be included, equipped with Wi-Fi and necessary presentation tools. The overall procurement is highlighted as being driven by SECNAV and CMC, emphasizing the significance of this event in honoring the Marine Corps' history and fostering future aspirations.
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