H358--Notice of Intent to Sole Source: Radiation Safety Officer 3 Months
ID: 36C24525Q0845Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

All Other Professional, Scientific, and Technical Services (541990)

PSC

INSPECTION- COMMUNICATION, DETECTION, AND COHERENT RADIATION EQUIPMENT (H358)

Original Source

https://sam.gov/workspace/contract/opp/5a9e74d028c5425b8c42e87581a240d7/view
Timeline
    Description

    The Department of Veterans Affairs, Veterans Health Administration (VHA), is seeking to issue a Sole Source Award for Radiation Safety Officer (RSO) services to Krueger Gilbert Physics for a three-month period at the VA Medical Center located in Washington, DC. This procurement is necessary to ensure the continuity of radiation safety services while a long-term contract is pending due to recent changes in agency requirements and an extended approval process. The unique challenges of hiring qualified RSOs in the Washington D.C. Metro Area, including high demand and stringent regulatory compliance, underscore the importance of this interim solution. Interested parties may submit capability statements to Contract Specialist Charles Willis at charles.willis@va.gov by 1 PM Eastern Time on December 19, 2025, for potential future opportunities.

    Point(s) of Contact
    Charles WillisContract Specialist
    (410) 691-1328
    charles.willis@va.gov
    Files
    Title
    Posted
    36C24525Q0845 0001_1.docx
    The Department of Veterans Affairs (VA) is conducting market research through a source sought notice for a long-term Radiation Safety Officer (RSO) at the VA Medical Center in Washington, D.C. This modification to a previous notice outlines the need for a dedicated primary RSO for five years, from January 1, 2026, to December 31, 2030, performing duties 158 days a year. The RSO will oversee all ionizing radiation sources, ensure compliance with NRC/NHPP regulations, manage dosimetry and ALARA programs, conduct inspections and audits, and provide expert advice on radiation safety. Qualifications include a Bachelor’s degree in a related field, specific certifications (e.g., CHP, RSO, DOT HazMat, OSHA HAZWOPER), and at least three years of experience in health physics or radiation safety. The contractor must also provide an alternate RSO meeting the same qualifications. Responses are due by November 14, 2025, and will inform the VA’s acquisition strategy.
    36C24525Q0845 0001_2.docx
    The Department of Veterans Affairs, Veterans Health Administration (VHA) Contracting Office, NCO 5, intends to issue a Sole Source Award to Krueger Gilbert Physics for Radiation Safety Officer services at the VA Medical Center, Washington, DC. This notice, under solicitation number 36C24525Q0845, is a Notice of Intent to Sole Source for a 3-month period, not a request for quotes or solicitation of offers. The procurement will be made using simplified acquisition procedures as authorized by FAR 13-501(a). The response date is December 19, 2025, by 1 PM Eastern Time. Responsible sources may submit capability statements to Charles Willis at charles.willis@va.gov for potential future consideration.
    36C24525Q0845.docx
    The Department of Veterans Affairs (VA) is conducting market research to identify qualified sources for long-term Radiation Safety Officer (RSO) and Laser Safety Officer (LSO) services at the VA Medical Center in Washington, D.C. This "Sources Sought Notice" aims to gather information on potential vendors, particularly small businesses, for a five-year contract starting January 1, 2025. The RSO will work three days a week, 8 hours a day, overseeing all ionizing radiation sources, ensuring compliance with NRC/NHPP regulations, managing dosimetry programs, and providing radiation safety training. Key RSO qualifications include a Bachelor's degree in a related field, relevant certifications (e.g., Certified Health Physicist), and at least three years of experience. The LSO services involve developing and maintaining a laser safety program, conducting hazard evaluations, providing training, and ensuring compliance with ANSI Z136.1 and other regulations. Respondents must provide business details, UEI, socio-economic status, a capability statement, and estimated pricing by October 9, 2025.
    Attachment 1 Single Source Justification RSO.pdf
    The Department of Veterans Affairs, VISN 5, Washington DC VA Medical Center, is seeking a three-month sole source award for Radiation Safety Officer (RSO) services to the incumbent contractor, Krueger Gilbert Health Physics. This interim contract, under Acquisition ID# VA-26-00029156, is necessary because the long-term award for a base plus four-year contract (RFQ 36C245Q0125) is still pending due to recent changes in agency requirements and an extended approval process. The justification highlights the unique challenges of hiring RSOs in the Washington D.C. Metro Area, citing high demand, a limited pool of qualified professionals with specialized certifications and security clearances, and stringent regulatory compliance. Market research, including SAM.gov searches and an RFQ, identified four capable companies, but the delay in the long-term award necessitates this short-term single-source solution to maintain continuous radiation safety services.
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