Preventive Maintenance: Potable Water Treatment System
ID: PR15449065Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY DAR ES SALAAMWASHINGTON, DC, 20520, USA

NAICS

Water Supply and Irrigation Systems (221310)

PSC

WATER PURIFICATION EQUIPMENT (4610)

Original Source

https://sam.gov/opp/d4acbb3e748f41fd9350d33df6dffdcf/view
Timeline
    Description

    The U.S. Embassy in Dar es Salaam, Tanzania, is seeking qualified contractors for the preventive maintenance of its potable water treatment system under Solicitation Number PR15449065. The contract, which is a firm fixed-price agreement for one base year with two optional years, requires weekly maintenance of three water treatment plants and two reverse osmosis plants, emphasizing the need for daily on-site support due to the critical nature of the system and fluctuating water quality. Interested parties must submit their quotations electronically by September 3, 2025, at 5:00 p.m. East Africa time, and are required to complete specific forms, provide proof of SAM registration, and submit a DBA insurance proforma invoice. For further inquiries, potential bidders can contact the Contracting Officer via email at DarProcurementBid@state.gov.

    Point(s) of Contact
    Contracting Officer
    DarProcurementBid@state.gov
    Files
    Title
    Posted
    Q A - POTABLE WATER TREATMENT PREVENTIVE MAINTENANCE.pdf
    This document addresses questions regarding the Potable Water Treatment System Preventive Maintenance (RFQ PR15449065) for the Post Dar es Salaam. A key question from offerors concerned the frequency of service intervals, proposing quarterly, semi-annual, or annual services instead of weekly. The Post clarified that daily on-site support is required for the potable water system. This stringent requirement is due to the critical nature of the system, fluctuating water quality from utilities and borewells, frequent power fluctuations, and recurring equipment failures. The system supplies drinking water to the community and certain residences, making its consistent and reliable functionality essential, as detailed in Section 13, Scope of Work.
    RFQ PR15449065 Potable Water Treatment System.pdf
    The U.S. Embassy in Dar Es Salaam issued a Request for Quotations (PR15449065) for preventive maintenance of its potable water system. The contract, a firm fixed-price agreement for one base year and two optional years, requires weekly maintenance of three water treatment plants and two reverse osmosis plants, along with DBA insurance. Key requirements include SAM registration, submission of specific forms (SF-1449, Pricing, General Requirements), and proof of DBA insurance. A site visit is scheduled for August 19, 2025, and quotations are due by September 3, 2025. The scope of work details comprehensive maintenance, chemical management, safety protocols, and performance criteria, emphasizing compliance with various national and international standards. The contractor must also provide emergency service rates and labor rates for repairs, which are outside the main contract.
    RFQ PR15449065 Potable Water Treatment System.pdf
    The U.S. Embassy in Dar Es Salaam is seeking quotations for preventive maintenance of its potable water system as outlined in Request for Quotations PR15449065. A contract will be awarded to a qualified company that submits the lowest technically acceptable bid. Interested parties must attend a site visit on August 19, 2025, with attendance limited to two representatives per company. Quotations are due by September 3, 2025. Bidders must include appropriate documentation, including SF-1449 and proof of SAM registration. The scope of work includes maintaining various water treatment systems and implementing a service contract to address potential water-related issues such as corrosion and microbiological contamination. The contractor is expected to adhere to strict safety and governmental standards, ensuring compliance with NSF and AWWA regulations. The contract is a firm fixed price for one year, with optional extensions. The contractor will manage logistics, supply necessary chemicals, and conduct regular maintenance and testing of the systems. Performance standards include ensuring the Embassy’s satisfaction through risk reduction and value preservation. Quality control measures will be in place, allowing the Embassy to audit maintenance services. The document concludes with clauses regarding contractor compliance and personnel management, emphasizing the importance of maintaining a high standard of conduct and safety protocols throughout the contract term.
    SF-1449 PR15449065.pdf
    The American Embassy in Dar es Salaam, Tanzania, has issued Solicitation Number PR15449065, an RFQ for the preventive maintenance of its portable water system. The solicitation was issued on August 5, 2025, with offers due by September 3, 2025, at 5 PM East Africa time. The acquisition is unrestricted, and payment will be made within 30 days after receiving services with a proper invoice, sent via email to DarFMOInvoices@state.gov. The embassy is located at 686 Old Bagamoyo Road, P.O. Box 9123, Dar es Salaam. This document is part of a federal government RFP, focusing on essential facility maintenance.
    SF-1449 PR15449065.pdf
    The document outlines an RFP for a contract related to the preventive maintenance of a portable water system for the American Embassy in Dar es Salaam, Tanzania. The solicitation number is PR15449065, issued on August 5, 2025, with bids due by September 3, 2025. The acquisition is unrestricted but provides opportunities for small businesses, particularly women-owned and service-disabled veteran-owned entities. The contractor must complete specific blocks, including contact information and item descriptions, and payment will be processed within 30 days upon receipt of services with a proper invoice. The total award amount and payment details are also stipulated, alongside references to applicable FAR clauses that govern the solicitation. This document serves as a formal invitation for bids, emphasizing compliance with contractual terms and conditions necessary for government contracting. The main focus is to engage contractors for effective maintenance service of the embassy's water system as part of operational sustainability efforts.
    Lifecycle
    Title
    Type
    Preventive Maintenance: Potable Water Treatment System
    Currently viewing
    Combined Synopsis/Solicitation
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