U.S. Consulate Cape Town- Replacement of Triplex Potable Water and Duplex Cooling Tower Booster Pumps

The U.S. Consulate in Cape Town, South Africa, is soliciting bids for the supply, installation, and commissioning of two package booster pump units: a Triplex Booster Pump Unit for potable water and a Duplex Booster Pump Unit for cooling tower make-up water. Vendors must have at least ten years of experience in pump engineering services or construction. The project involves disconnecting and removing existing units, preparing mounting bases, and installing new Grundfos or equivalent systems with specific flow rates and heads. The scope includes extensive piping modifications, welding by certified professionals, electrical work by qualified personnel with required certifications, and commissioning by the Original Equipment Manufacturer. The contractor must provide a 12-month warranty for both the manufacturer's product and their workmanship and materials. A comprehensive project file and adherence to U.S. Consulate safety and security requirements, along with relevant SANS codes, are mandatory. Payment will be made via EFT within 30 days of delivery and invoice receipt, with progress payments permitted but no advanced payments.

The Consulate General of the United States in Cape Town mandates strict health and safety specifications for all contractors and subcontractors. This guidance ensures compliance with safety regulations and protects personnel and the public. Contractors must submit a detailed, site-specific health and safety plan addressing hazard mitigation and control methods in their statement of work, and a Health and Safety file to the POSHO via the COR three days before work commences. Key requirements include providing a competent person to oversee safety, conducting daily safety briefings, prohibiting intoxicated personnel, ensuring trained staff with proper safety equipment, adhering to U.S. Embassy safety standards, and maintaining good housekeeping. Specific protocols are outlined for barricading, warning signs, personal protective equipment, hand and power tool safety, fall protection, lifting loads, confined space entry, electrical safety, and high-risk work. Regular inspections, emergency response plans, and proper close-out procedures are also essential.

The U.S. Consulate General Cape Town issued Request for Quotations (RFQ ID: 19SF2026Q0001) for the replacement of Triplex Potable Water Booster and Duplex Cooling Tower Booster pumps. The U.S. Government plans to award a firm-fixed-price contract to the responsible company offering the lowest acceptable price, based on initial quotations. A site visit is scheduled for December 4, 2025, at 10:00 SAST, and interested offerors must contact capetown_quotation@state.gov by December 27, 2025, to arrange entry. Quotations are due by December 18, 2025, at 10:00 SAST, must be in English, and submitted electronically to capetown_quotation@state.gov in specified formats (MS-Word/Excel 2007/2010 or PDF) with a maximum file size of 25MB. Required submissions include SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information from Section 3, IRS Form W-14, and proof of SAM registration. The contract includes specific FAR and DOSAR clauses, such as those related to combating trafficking in persons, sustainable products, and payment by electronic funds transfer. The Contracting Officer's Representative (COR) for this contract is Sherwyn Daames, Facility Maintenance Engineer.