Preventive Maintenance (PM) and Unscheduled Repairs for Miscellaneous Food Processing (MFP) at Fort Drum, and Saratoga Spring Commissaries
ID: HQC00425Q0015Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE COMMISSARY AGENCY (DECA)DEFENSE COMMISSARY AGENCYFORT GREGG ADAMS, VA, 23801-1800, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- BOOKS, MAPS, AND OTHER PUBLICATIONS (J076)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d866147010fd49ce9fbe2c89c496901d/view
Timeline
    Description

    The Defense Commissary Agency (DeCA) is seeking qualified contractors to provide Preventive Maintenance (PM) and Unscheduled Repairs for Miscellaneous Food Processing (MFP) equipment at Fort Drum and Saratoga Springs commissaries. The procurement involves quarterly preventive maintenance and timely unscheduled repairs for various MFP equipment, including meat grinders, conveyors, and ovens, ensuring compliance with manufacturer standards and operational efficiency. This initiative is critical for maintaining the reliability of food processing operations within military facilities, with a total contract value ceiling of $12.5 million over a five-year period, including a base year and four optional renewal years. Interested contractors must submit their pricing and technical proposals by January 20, 2025, and direct any inquiries to Melba Brown at melba.brown@deca.mil by January 8, 2025.

    Point(s) of Contact
    Melba Brown
    804734800086241
    melba.brown@deca.mil
    Files
    Title
    Posted
    Attachment 1 FFP PWS.pdf
    The provided Performance Work Statement (PWS) outlines the requirements for the maintenance and repair of Miscellaneous Food Processing (MFP) equipment at various Defense Commissary Agency (DeCA) locations across the Continental United States, including Alaska, Hawaii, and Puerto Rico. The contractor is responsible for both preventive and unscheduled maintenance of specified equipment, ensuring compliance with manufacturer standards and relevant regulations. Key components include the requirement for Original Equipment Manufacturer (OEM) compliance, scheduled preventive maintenance (PM) performed quarterly, and timely responses to unscheduled maintenance requests within established time frames. Performance expectations include maintaining cleanliness, providing detailed service tickets, and documentation of warranties for parts and labor. The contractor must ensure all personnel are qualified and comply with safety regulations, while maintaining proper management and administrative practices to facilitate effective contract execution. Notably, the government will provide utilities and necessary access for operations, emphasizing adherence to environmental and safety requirements. This document serves as a foundational guide for contractors submitting proposals, detailing expectations and standards necessary for maintaining essential services within the commissary system, emphasizing the importance of operational efficiency and regulatory compliance.
    Attachment 2 MFP Group 61 CLIN Pricing.xlsx
    The document outlines a multi-year contract proposal for preventive maintenance and unscheduled repairs pertaining to specific equipment at Fort Drum and Saratoga Springs, spanning from 2025 to 2030. The base year, 2025-2026, includes specific line items (CLINs and subCLINs) with estimated quantities for both quarterly and monthly services. Subsequent option years (2026-2030) present similar requirements, emphasizing recurring maintenance schedules in accordance with a Performance Work Statement (PWS). Each year specifies the same types of tasks, increasing specifics in estimated quantities. The proposal highlights the importance of regular maintenance and unscheduled repairs, including parts, labor, and travel protocols, ensuring operational efficiency of the equipment listed. The structure categorizes services by year and location, with a clear delineation between base totals and option totals. The absence of unit prices and total costs suggests the need for further discussions or negotiations following the award of the contract. Overall, this document serves as a formal request for proposal (RFP) aimed at securing a contract for maintenance services within designated military facilities, aligning with federal procurement standards.
    Attachment 3 Grp 61 Equipment List.pdf
    The document outlines a list of equipment specifications for food preparation and processing, intended for use at Fort Drum and Saratoga Springs as part of a government solicitation or procurement process. Key items include various types of meat processing machines such as mixers, grinders, ovens, and meat slicers, each with specified models and quantities. For example, equipment types range from portable inclined meat conveyors to heavy-duty mixers, with additional items including rotary ovens, table-top meat choppers, and automatic meat slicers. The comprehensive list indicates the specific needs for food service operations, reflecting a focus on efficiency and capability in food production. This document serves as a foundation for procurement efforts in supporting federal food service operations, likely aiming for compliance with federal standards in equipment and service provision.
    HQC00425Q0015 Grp 61- Combined Synopsis-Solicitation.doc
    The Defense Commissary Agency (DeCA) has issued RFQ# HQC00425Q0015, soliciting quotes for Preventive Maintenance (PM) and Unscheduled Repairs of Miscellaneous Food Processing (MFP) equipment at Fort Drum and Saratoga Springs commissaries. This procurement is a 100% small business set-aside under NAICS code 811310, with a price ceiling of $12.5 million. The project involves quarterly PM of various MFP equipment, including meat grinders, conveyors, and ovens, alongside unscheduled repairs. Interested contractors must submit an Excel pricing sheet and a technical narrative detailing their service approach by January 20, 2025. Questions should be directed to the contracting officer via email by January 8, 2025. The anticipated contract duration is five years, covering a base year and four optional renewal years. Price, technical acceptability, and past performance are critical evaluation factors for awarding the contract. This initiative underscores the government's commitment to maintaining equipment reliability and ensuring compliance with federal procurement regulations while engaging small businesses in the defense sector.
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