Preventive Maintenance (PM) and Unscheduled Repairs for Miscellaneous Food Processing (MFP) at Bolling, Forest Glen, Fort Myer, Fort Detrick, and Andrews Commissaries
ID: HQC00425Q0012Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE COMMISSARY AGENCY (DECA)DEFENSE COMMISSARY AGENCYFORT GREGG ADAMS, VA, 23801-1800, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- FOOD PREPARATION AND SERVING EQUIPMENT (J073)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/37f2b50a67d14d10b1c719a26e2a4732/view
Timeline
    Description

    The Defense Commissary Agency (DeCA) is seeking quotations from small businesses for preventive maintenance (PM) and unscheduled repairs of miscellaneous food processing equipment at various commissaries, including Bolling, Forest Glen, Fort Myer, Fort Detrick, and Andrews, from February 1, 2025, to January 31, 2030. The procurement involves maintaining equipment such as mixer grinders, meat conveyors, ovens, and slicers, ensuring compliance with Original Equipment Manufacturer (OEM) standards and federal regulations. This initiative is crucial for maintaining operational efficiency and supporting food processing operations within military establishments. Interested parties must submit their proposals by January 20, 2025, and can direct inquiries to Melba Brown at melba.brown@deca.mil or by phone at 804-734-8000 ext. 6241.

    Point(s) of Contact
    Melba Brown
    804734800086241
    melba.brown@deca.mil
    Files
    Title
    Posted
    Attachment 1 FFP PWS.pdf
    The Performance Work Statement (PWS) outlines the requirements for the maintenance and repair of Miscellaneous Food Processing (MFP) Equipment at various Defense Commissary Agency (DeCA) locations across the Continental United States, including Alaska, Hawaii, and Puerto Rico. The contractor will provide preventive maintenance (PM) and unscheduled repair services, ensuring that all equipment operates in accordance with Original Equipment Manufacturer (OEM) standards. Key responsibilities include regular operational checks, timely response to repair needs, and compliance with federal, state, and local regulations. The contractor must manage the repair process efficiently, with specific timelines for communication, repairs, and documentation. Personnel involved must be qualified, equipped with relevant certifications, and adhere to safety regulations. The PWS details the type of equipment requiring maintenance, along with requirements for contractor administration, personnel standards, and reporting protocols. This document reinforces the contractor's accountability for both PM and unscheduled repairs, emphasizing the importance of adherence to safety and environmental standards. Overall, the PWS aims to ensure efficient operations within DeCA facilities through specialized maintenance services.
    Attachment 2 MFP Group 54 CLIN Pricing.xlsx
    The document outlines a multi-year contract proposal for maintenance services across various military facilities, including Bolling, Forest Glen, Fort Myer, Fort Detrick, and Andrews AFB, starting in the base year of 2024. It details the frequency of required services, categorized under specific Contract Line Item Numbers (CLINs) and subCLINs, with estimates for both quarterly and monthly maintenance. Each year includes structured options for service continuity through 2028, wherein deliverables include scheduled preventive maintenance and unscheduled repairs as per the Performance Work Statement (PWS), covering parts, labor, and travel. The specifics require adherence to structured maintenance schedules and protocols to ensure operational readiness and compliance with standards. The pricing is not indicated, but it is marked for consideration in determining total costs across the base year and option years.
    Attachment 3 Group 54 Equipment List.docx
    The document outlines equipment nomenclature for federal installations, listing various meat-processing equipment categorized by types and quantities required at specified locations, including Bolling, Forest Glen, Fort Myer, Fort Detrick, and Andrews. Key items include portable conveyor systems, various models of mixer/grinders (single, tandem, and heavy-duty), band saws, rotary ovens (both electric and gas), meat choppers, tenderizers, and automatic meat slicers. The details present a clear inventory of needed equipment, emphasizing quantities for efficient food processing operations within military establishments. This file likely serves as part of a federal Request for Proposal (RFP) or grant application, signifying the government's intention to procure necessary kitchen equipment to support troop sustenance and operational readiness. The structure systematically categorizes equipment by function and necessity, allowing for straightforward assessment and fulfillment of procurement requirements.
    HQC00425Q0012 Grp 54- Combined Synopsis-Solicitation.doc
    The Defense Commissary Agency (DeCA) has issued RFQ# HQC00425Q0012, seeking quotations from small businesses for preventive maintenance (PM) and unscheduled repairs of food processing equipment across several commissaries, including Bolling and Andrews, between February 1, 2025, and January 31, 2030. The equipment includes mixer grinders, meat conveyors, ovens, and slicers. Interested parties must submit a technical proposal, a completed pricing sheet, references of past performance, and adhere to specific clauses outlined in the Performance Work Statement (PWS). Quotes are due by January 20, 2025, with inquiries directed to designated contract specialists. Evaluation will be based on technical acceptability, pricing, and past performance. This solicitation represents an effort to ensure operational efficiency at DeCA facilities while fostering small business participation in federal contracts, emphasizing compliance with federal acquisition regulations and specific labor standards. The document integrates extensive regulatory clauses relevant to government contracting and outlines the procedure for contractors regarding payments, protests, and compliance obligations.
    Similar Opportunities
    Preventive Maintenance (PM) and Unscheduled Repairs for Miscellaneous Food Processing (MFP) at Beal, McClellan, Los Angeles, Port Hueneme and Vandenberg Commissaries
    Active
    Dept Of Defense
    The Defense Commissary Agency (DeCA) is seeking qualified small businesses to provide preventive maintenance (PM) and unscheduled repairs for miscellaneous food processing (MFP) equipment at commissaries located in Beal, McClellan, Los Angeles, Port Hueneme, and Vandenberg. The contract will encompass quarterly PM services and repairs for various equipment, including mixer grinders, meat saws, ovens, and meat slicers, ensuring compliance with health and safety standards in food service operations. This procurement is critical for maintaining operational efficiency and safety across military commissaries, with a firm fixed-price contract expected to span a base year from February 1, 2025, to January 31, 2026, followed by four option years. Interested contractors must submit their proposals, including pricing and a technical narrative, by January 20, 2025, and can contact Melba Brown at melba.brown@deca.mil for further information.
    Preventive Maintenance (PM) and Unscheduled Repairs for Miscellaneous Food Processing (MFP) at Fort Drum, and Saratoga Spring Commissaries
    Active
    Dept Of Defense
    The Defense Commissary Agency (DeCA) is seeking qualified contractors to provide Preventive Maintenance (PM) and Unscheduled Repairs for Miscellaneous Food Processing (MFP) equipment at Fort Drum and Saratoga Springs commissaries. The procurement involves quarterly preventive maintenance and timely unscheduled repairs for various MFP equipment, including meat grinders, conveyors, and ovens, ensuring compliance with manufacturer standards and operational efficiency. This initiative is critical for maintaining the reliability of food processing operations within military facilities, with a total contract value ceiling of $12.5 million over a five-year period, including a base year and four optional renewal years. Interested contractors must submit their pricing and technical proposals by January 20, 2025, and direct any inquiries to Melba Brown at melba.brown@deca.mil by January 8, 2025.
    DFAC Equipment Maintenance
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking contractors to provide maintenance and repair services for kitchen equipment at Fort Drum. The contractor will be responsible for both scheduled and unscheduled maintenance, as well as repairs, in accordance with the provided specifications and performance work statement. This procurement is critical for ensuring the operational efficiency of food preparation and serving equipment, which is essential for military dining facilities. Interested small businesses are encouraged to reach out to the primary contact, Cody Bresette, at cody.a.bresette.civ@army.mil or by phone at 315-772-3397, or the secondary contact, Ernie Ixtlahuac, at ernie.a.ixtlahuac.civ@army.mil or 315-772-5021, for further details. The opportunity is set aside for small businesses under the SBA guidelines, with a site visit scheduled for January 9.
    Shelf Stocking, Receiving/Storage/Holding Area (RSHA) and Custodial Services at the Bremerton NBK Commissary
    Active
    Dept Of Defense
    The Department of Defense, through the Defense Commissary Agency (DECA), is soliciting bids for shelf stocking, receiving/storage/holding area (RSHA), and custodial services at the Bremerton NBK Commissary located in Bremerton, WA. The contractor will be responsible for providing all necessary personnel, supervision, supplies, equipment, tools, materials, and services to fulfill the requirements outlined in the contract, with specific exclusions noted in the Government-Furnished Facilities section. This procurement is crucial for maintaining operational efficiency and cleanliness within the commissary, ensuring a high standard of service for military personnel and their families. Interested small businesses are encouraged to reach out to James Beck at JAMES.BECK@DECA.MIL or call 804-734-8000 for further details, as this opportunity is set aside for total small business participation.
    Synopsis - Shelf Stocking, Receiving Storage Holding Area (RSHA) and Custodial Services at the Bangor NBK Commissary
    Active
    Dept Of Defense
    The Defense Commissary Agency (DECA) is seeking a contractor to provide shelf stocking, receiving/storage/holding area (RSHA), and custodial services at the Bangor NBK Commissary located in Silverdale, Washington. The contractor will be responsible for supplying all necessary personnel, supervision, equipment, tools, materials, and services to fulfill the requirements outlined in the Government's Performance Work Statement. This procurement is significant as it supports the operational efficiency of the commissary, ensuring a clean and well-stocked environment for military personnel and their families. The contract will have a base period from July 1, 2025, to June 30, 2026, with four additional one-year option periods, and is set aside exclusively for small business concerns. Interested parties can contact Linda Aleck at linda.aleck@deca.mil or by phone at 804-734-8000 for further details.
    Lawn Maintenance Services - Lemoore Commissary
    Active
    Dept Of Defense
    The Defense Commissary Agency (DeCA) is seeking qualified small businesses to provide lawn maintenance services at the Lemoore Naval Air Station (NAS) Commissary in California. The procurement involves a range of landscaping maintenance tasks, including grass mowing, trimming, edging, pruning, mulching, and pest control, to be performed 24 times annually, primarily on Mondays when the Commissary is closed. This contract, designated as a Firm-Fixed Price agreement, spans a base year from March 1, 2025, to February 28, 2026, with options for four additional years, emphasizing the importance of maintaining the Commissary's outdoor aesthetics and functionality. Interested contractors must submit their proposals, including a completed price sheet and required certifications, by January 27, 2025, and can direct inquiries to Vernon L. Mayfield at vernon.mayfield@deca.mil or Christina Ellison at christina.ellison@deca.mil.
    In-Store Seafood Market Resale Operations to Include Roadshows at Four DeCA Pacific Area Commissary Locations in Hawaii
    Active
    Dept Of Defense
    The Defense Commissary Agency (DeCA) is seeking proposals for in-store seafood market resale operations, including roadshows, at four commissary locations in Hawaii: Hickam AFB, Kaneohe Bay MCBH, Pearl Harbor, and Schofield Barracks. The contractor will be responsible for managing seafood operations, ensuring compliance with food safety regulations, and providing a diverse selection of seafood products while achieving patron savings targets of at least 13% compared to local supermarkets. This initiative is crucial for supporting military personnel and their families by offering quality grocery products at reduced prices. Proposals are due by January 21, 2025, at 3:00 PM EST, and interested parties should contact Virginia Kim at virginia.kim@deca.mil or Rodney Wilson at rodney.wilson@deca.mil for further information.
    Defense Commissary Agency (DeCA) Commercial Solutions Open (CSO)
    Active
    Dept Of Defense
    The Department of Defense, through the U.S. Army Contracting Command at Aberdeen Proving Ground, is issuing a Commercial Solutions Opening (CSO) for the modernization of the Defense Commissary Agency's Enterprise Business Systems (EBS 2.0). This initiative aims to enhance operational efficiency and effectiveness in managing commissary services for military families by integrating various business functions, including financial management and supply chain processes. The CSO is a competitive solicitation that will remain open until August 12, 2025, with the possibility of extension, and interested parties must submit a solution brief by October 22, 2024, to be considered. For inquiries, potential offerors can contact Tanya Buttner at Tanya.d.buttner.civ@army.mil or Chere Benson at Chere.v.benson.civ@army.mil.
    Denver MEPS Noon Meals
    Active
    Dept Of Defense
    The Department of Defense, through the Mission Installation Contracting Command - Knox, is seeking a contractor to provide noon meals, specifically boxed lunches, for applicants at the Denver Military Entrance Processing Station (MEPS). The contractor will be responsible for delivering daily meals that include a sandwich, chips, a cookie, an apple, and beverages, adhering to strict food quality and safety protocols, with an estimated requirement of approximately 50 meals per day. This procurement is crucial for supporting the operational needs of the MEPS and is set aside exclusively for small businesses under NAICS code 311991, with the contract period running from March 1, 2025, to February 29, 2028, and the possibility of two additional one-year options. Interested vendors should prepare for the anticipated Request for Quotations (RFQ) to be available on SAM.gov around December 17, 2024, and direct any inquiries to Tyler Williams at tyler.j.williams89.civ@army.mil by January 10, 2025.
    Kitchen Equipment Maintenance & Repair
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to establish a Blanket Purchase Agreement (BPA) for Kitchen Equipment Maintenance and Repair services at Beale Air Force Base in California. The BPA will cover maintenance and repair for kitchen equipment across six locations on the base, requiring contractors to provide all necessary labor, materials, and permits, with services potentially needed during holidays and weekends. This procurement is crucial for maintaining operational efficiency and safety standards within the Air Force's food preparation facilities. Interested small businesses must submit their quotes electronically by 2:00 PM PST on January 10, 2025, with a not-to-exceed ceiling of $250,000 for the three-year contract period. For further inquiries, contact Paul Castillo at paul.castillo.7@us.af.mil or call 530-634-3369.