TimeControl Licensing Support and Maintenance
ID: 52800PR250012632Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS COAST GUARDC5I DIVISION 2 KEARNEYSVILLEKEARNEYSVILLE, WV, 25430, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/3e1a089635214df69cb0028f97f191b1/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Coast Guard (USCG), is seeking proposals for TimeControl licensing support and maintenance through a Request for Quote (RFQ # 52800PR250012632). The procurement aims to secure a renewal of licensing and maintenance services for the period from July 6, 2025, to July 5, 2026, covering support for 342 users and 1,754 crew members, which is critical for managing timekeeping across USCG's industrial production facilities. This total Small Business set-aside opportunity requires brand name products only, with proposals due by May 10, 2025, and must be submitted in writing to the designated contacts, Brianna Riffle and Mark Rushing. Interested vendors must ensure compliance with all solicitation instructions and provide necessary identifiers, as the contract will be awarded to the lowest-price technically acceptable offer.

    Files
    Title
    Posted
    Attachment 1 - Requirements Document.pdf
    The United States Coast Guard (USCG) has issued a requirements document for the renewal of TimeControl licensing support and maintenance for its Depot Management System (DPOMS TCI). This initiative is vital for managing timekeeping for USCG employees across ten industrial production facilities. The document outlines the need for technical support, software updates, and upgrades during the contract period from July 6, 2025, to July 5, 2026, which includes support for 342 users and 1,754 crew members. The contractor is expected to provide comprehensive technical support, responsive to issues during business hours and addressing critical severity issues promptly. Furthermore, all software and services must comply with Section 508 of the Rehabilitation Act, ensuring accessibility for individuals with disabilities. An Accessibility Conformance Report is required for all ICT items to validate compliance with Section 508 standards. The primary place of performance will be at the USCG Command Service Center in Alexandria, Virginia. This document signifies USCG’s commitment to maintaining operational efficiency and compliance with federal accessibility guidelines.
    Attachment 2 - FAR Clauses and Provisions.pdf
    The document outlines key Federal Acquisition Regulation (FAR) provisions and clauses relevant to government contracting, specifically incorporating solicitation provisions by reference and detailing essential representations and certifications. It emphasizes the importance of compliance with laws regarding telecommunications and video surveillance services, particularly relating to Kaspersky Lab products and equipment from certain foreign entities, which are prohibited due to national security concerns. Additionally, it specifies procedures for reviewing the System for Award Management (SAM) for excluded parties and mandates representations from offerors regarding the use of covered telecommunications equipment and services. The document also delineates clauses that must or must not be included in certain contracts, highlighting the evolving nature of federal contracting regulations to ensure accountability and security. Overall, this FAR Attachment serves as a comprehensive guide for contractors to ensure alignment with federal requirements in RFPs and grants while safeguarding sensitive information and national interests.
    Attachment 3 - Electronic Submission of Payment Requests.pdf
    The document outlines procedures for contractors submitting payment requests related to FSMS Awards within the federal government framework. It defines a "payment request" as any bill or invoice that must adhere to specific requirements set forth in FAR 32.905(b) regarding invoice content, and applicable payment clauses. Electronic submission is mandated through the Invoice Processing Platform (IPP), although alternatives are permissible only with written authorization from the contracting officer. Contractors must include this authorization with any payment request submitted through alternative methods. Additionally, essential contact information for officials, including Brittany Baker, is provided for support with the payment processing. This document primarily serves to ensure compliance and streamline the payment request process for contractors engaging with federal grants and contracts.
    Attachment 4 - Brand Name Justification.pdf
    Combined Synopsis Solicitation - 52800PR250012632.pdf
    The U.S. Coast Guard (USCG) is soliciting proposals for TimeControl licensing support and maintenance through a Request for Quote (RFQ # 52800PR250012632). The solicitation is designated as a total Small Business set-aside and requires brand name products only, with no substitutes accepted. Proposals are due by May 10, 2025, and must be submitted in writing to the specified contacts. The procurement aims to secure a license renewal for the period from July 6, 2025, to July 5, 2026, covering support for 342 users and 1,754 crew members. The contract will be awarded to the lowest-price technically acceptable offer, under a Firm Fixed Price structure. Vendors must register with the System for Award Management (SAM) and provide necessary identifiers and pricing details in their submissions. Compliance with provided instructions is crucial, as non-conformance may lead to disqualification. The government retains the right to reconsider this solicitation or cancel it as needed. The overall goal is to obtain reliable TimeControl software services necessary for USCG operations.
    Lifecycle
    Title
    Type
    TimeControl Licensing Support and Maintenance
    Currently viewing
    Combined Synopsis/Solicitation
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