J065--Helmer Fridge/Freezer Preventative Maintenance
ID: 36C25725Q0296Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)San Antonio, TX, 78240, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/4118f0f6fd33437bb7bcda47b0063756/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for preventative maintenance services for Helmer refrigerators and freezers at the North Texas VA Healthcare System in Dallas, Texas. The contract will cover a base year plus four optional renewal years, commencing on March 30, 2025, and includes comprehensive maintenance activities such as inspections, repairs, and compliance with safety standards. This procurement is crucial for ensuring the reliability and functionality of essential medical equipment used in veteran healthcare services. Interested parties must submit their proposals by April 25, 2025, at 3:00 PM Central Time, and can direct inquiries to Contract Specialist Michelle Cunningham at michelle.cunningham@va.gov.

    Point(s) of Contact
    Michelle CunninghamContract Specialist
    michelle.cunningham@va.gov
    michelle.cunningham@va.gov
    Files
    Title
    Posted
    36C25725Q0296_2.docx
    The Department of Veterans Affairs is soliciting proposals for preventative maintenance services for Helmer refrigerator and freezer units as outlined in solicitation number 36C25725Q0296. The deadline for submission is April 25, 2025, at 3:00 PM Central Time. This procurement is categorized under the Product Service Code J065 and the NAICS Code 811310. The maintenance work will be performed at the North Texas VA Healthcare System located in Dallas, Texas. The primary contact for inquiries related to this solicitation is Contract Specialist Michelle Cunningham, reachable at her email address. This notice is part of the VA's ongoing efforts to ensure the reliability and functionality of essential equipment used in veteran healthcare services. The complete details and requirements for this solicitation are provided in the attached document referenced within the notice. Interested parties are encouraged to review this document for additional specifications and conditions.
    36C25725Q0296.docx
    The Department of Veterans Affairs is seeking sources for the preventative maintenance service of Helmer (TrueBlue) refrigerators and freezers within the North Texas VA Healthcare System. This service includes calibration of temperature probes, cleaning, inspecting mechanical and electrical components, performing remedial maintenance, and documenting all services rendered. Specific locations for service include various VA hospitals and outpatient clinics in Dallas, Bonham, Garland, Fort Worth, Grand Prairie, Plano, and Tyler, Texas. Contractors are invited to respond by February 17, 2025, with information detailing their capabilities, business size, set-aside status, and relevant certifications. The Federal Government is interested in obtaining services from U.S.-made products and encourages responses particularly from Service-Disabled Veteran-Owned or other Small Business manufacturers and distributors. The notice aims to inform procurement strategy, with responses aiding in whether these services will be set-aside for competition. This Sources Sought Notice is not a request for competitive quotes but is essential for gauging market interest and capabilities for an upcoming solicitation.
    S02 36C25725Q0296 v1.pdf
    The document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs for preventative maintenance services for Helmer refrigerators and freezers. The contract encompasses a base year plus four optional renewal years, with the initial period starting on March 30, 2025. The successful contractor will be responsible for comprehensive maintenance activities, including inspections, repairs, and compliance with safety standards. Key requirements include adherence to federal and state regulations, capabilities in handling specialized medical equipment, and timely availability of parts. The contractor must provide certified technicians and ensure minimum disruption to VA facilities during service, which will happen Monday through Friday during standard operational hours. The scope also emphasizes the documentation of all maintenance procedures, reporting requirements, and maintaining equipment based on manufacturer specifications. The procurement process mandates electronic invoicing and specifies that offers must comply with various federal regulations, including the Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR). The document signifies the VA's commitment to maintaining high standards of equipment functionality within healthcare settings while providing equal opportunities for small and veteran-owned businesses to compete for government contracts.
    Lifecycle
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    J065--Helmer Fridge/Freezer Preventative Maintenance
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    Combined Synopsis/Solicitation
    J065--Helmer Fridge/Freezer Preventative Maintenance
    Sources Sought
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