Notice of Intent to Award: Firm-Fixed-Price Kodak Alaris service and maintenance agreement for Great Plains Area
ID: IHS1510849Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Computer Systems Design Services (541512)

PSC

IT AND TELECOM - STORAGE AS A SERVICE (DK10)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/cba6f3507ec34e39902515008a96c4b4/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service's Great Plains Area, intends to award a sole source, Firm Fixed-Price contract for the service and maintenance of the VistA Imaging system, which is integral to the RPMS Electronic Health Record system. This procurement aims to secure ongoing support for the VistA Imaging infrastructure, which captures and archives clinical images and scanned documents essential for patient medical records. The contract, valued at under $60,000, will cover maintenance services for the VistA Imaging DVD Jukebox, ensuring compliance with federal requirements for patient documentation. Interested parties may direct inquiries to Contract Specialist Mona Weinman via email at mona.weinman@ihs.gov, as this notice does not constitute a request for quotes or proposals.

    Point(s) of Contact
    Mona Weinman
    (605) 945-5427
    mona.weinman@ihs.gov
    Files
    Title
    Posted
    JA-Sole Source-CO redacted.pdf
    The document provides a Sole Source Justification (SSJ) template for the Department of Health and Human Services (HHS), outlining the procedures for acquisitions between $25,000 and $250,000. The SSJ is specifically for maintenance support of imaging archive appliances crucial for patient care, with the primary contractor being Kodak Alaris, LLC. The justification cites the need for this specific service to maintain warranties on archiving equipment and indicates compliance with federal acquisition regulations allowing sole source procurement under FAR 13.106-1(b)(1)(i). The contract includes a base year and four option years, totaling approximately $59,651.48. The document also affirms that the proposed contractor meets security requirements and holds unique qualifications necessary for the contract's execution. Overall, the document underscores the process of justifying a sole source procurement to ensure the continued operation and support of essential healthcare technology, while adhering to governmental protocols for transparency and fair pricing.
    Kodak Alaris SOW FY25.pdf
    The Office of Information and Technology (OIT) is initiating a procurement process for the maintenance and support of the VistA Archive Appliance, crucial for storing patient images across various facilities in the Great Plains Area. The aim is to secure a vendor to provide Standard Maintenance, Software Maintenance, and Software Assurance services. Necessary services include on-site support during weekdays, equipment troubleshooting, system documentation management, and regular preventative maintenance. The base contract period starts on July 15, 2025, extending through multiple option years until July 14, 2030. The document outlines responsibilities for both the contractor and the IHS, emphasizing the need for continuous resource availability to ensure optimal functioning of the archiving system. Overall, the initiative reflects a commitment to maintaining the integrity and security of patient-related documentation in compliance with federal requirements.
    Notice of Intent to Award Sole Source - IHS1510849.pdf
    The Great Plains Area Indian Health Service intends to award a sole source, Firm Fixed-Price contract for servicing and maintaining VistA Imaging, the multimedia component of the RPMS Electronic Health Record system. This system captures clinical images and scanned documents, crucial for patient electronic medical records. The service supports the VistA Imaging infrastructure, which is essential for archiving patient images and administrative data via the VistA Imaging DVD Jukebox. Following a waiver pursuit under FAR 6.302-1, this sole-source action claims no other supplies would meet agency requirements based on market research. The estimated contract value is under $60,000. Respondents must provide evidence that a competitive process would benefit the government, not hinder standardization, and be cost-effective. The agency will not cover costs related to responses, and this notice does not constitute a request for quotes or proposals. Queries should be directed to Contract Specialist Mona Weinman via email, specifying the subject line for clarity.
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